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Avoid pitfalls and protect your eventContracts are the lifeblood and backbone of the meetings industry. Negotiating contracts is the first step before confirming speakers, color themes or catering options. Warner also suggests adding a frustration of purpose clause if the reason the event was planned is no longer viable.
They led me to create a contract with myself that is still important to me. Creating a contract with oneself is a common way to motivate yourself toward achieving desired goals. There are plenty of resources available for writing such contracts. Here’s one that’s slanted toward event professionals. )
Picture this: You’ve just landed your dream role in event planning, and your first major project is right around the corner. The excitement is real, but so is the pressure to deliver a great event. This is where an event planning workback schedule can help! Today’s events are more complex than ever.
10 years ago, I pointed out that most meetings are small meetings. It seems the meeting industry is finally catching on to this reality and its benefits. Smaller meetings, known by industry experts as micro events, continue strong growth. These are smaller (< 100 attendees) meetings, often held offsite.
HeadBox, the UK’s fastest-growing B2B meetings and events platform, is proud to announce the release of its latest whitepaper, “How AI is Solving the Event Industry’s Biggest Challenges.”
Creating experiences, setting the stage for networking opportunities, and fostering connections among colleagues and association members are what the meetings and events world is all about. Meetings MBA: Budgets, Models and Forecasts Budgets are great for estimating and tracking spending. In short, think big.
Force m ajeure and clauses to keep in your next contract Watch the full webinar here. Contracts are the life blood of the meeting industry. Smart Meetings sat down with Darryl B. Keep Relationships in the Details One key aspect that is sometimes overlooked in the contract process is relationships. Resort fees.
Robert Kenward the leading senior specialist in event and brand experience industry recruitment, is pleased to share his latest quarterly report on recruitment trends for the fourth quarter of 2024. Overall, I feel that face to face is an essential part of the recruitment process at some point and gives everyone a more complete picture.”
Scott Frankel Attendees to Smart Meetings’ Culinary Experience, hosted at Paris Las Vegas, were treated to a free learning session led by Scott Frankel, president of Animatic Media LLC & Conference-On-Demand + LIVE. When pre-planning, buyers often have the option of in-house or outside AV.
Optimism in the business meetings and events sector is high, with average event budgets on the rise, according to the Meetings Industry Association’s (MIA) latest MIA Insights. Despite this, just 6% feel that the business meetings and events sector is supported by UK government.
But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. Smart Meetings chatted with Cheryl M. State of the Market Based on the current state of the market, Payne has seen a shift occur due to the events that transpired during Covid-19.
Meeting planners have many options when choosing a city to host their next corporate event. This unforgettable meeting destination is equipped with everything planners need for a successful meeting or convention. Read on for the reasons why meeting planners fall in love with Boise.
Meeting planners are responsible for the success of corporate events, conferences, and incentive programs. Hotels, CVBs, and destinations looking to attract more group business, need to understand the top pain points of meeting planners.
Becoming a sustainable event planner is a marathon, not a sprint. As the events industry continues to evolve in its sustainability journey, there are a lot of accomplishments to celebrate. Smart Meetings’ October webinar, From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices , breaks it down.
We recently convened a roundtable of senior-level conference organizers to discuss risk tolerance and the forces that are shaping their 2021/22 event strategies and decisions. Everyone agrees that planning hybrid events takes significantly more time, money and effort. Contract concerns. Member considerations and communications.
Financial and insurance industry meeting planners face complex demands. Many plan both internal and customer events, incentive trips and sales meetings. To meet these evolving challenges, a record number gathered at the reimagined Sheraton Denver Downtown for the 2024 FICP Annual Conference this week.
Within the meetings and events industry, where relationships are the foundation of success, negotiation has evolved far beyond rates and contracts. In recent conversations with our Client Advisory Board , a group of leading seasoned event professionals, we explored how todays negotiations must address far more than pricing.
As an Amazon affiliate, Smart Meetings earns from qualifying purchases. I still have that bookits under my bed with a stack of old Smart Meetings magazines. With that in mind, I decided to search Amazon for event planning and management books with at least 100 reviews and a rating of 4 stars or higher.
Designing accessible events topped almost all meetings industry event agendas in 2024, but few planners understand what is required to make everyone feel welcome even as equal access moves from the desired to the required column in their job descriptions. Let’s learn more. Is the carpet too thick for rolling a wheelchair?
Building flexibility into contracts through substitutions and force majeure protections can help mitigate financial surprises and keep events on track. Andrea Doyle Read the Complete Story On Skift Meetings Skift Take: Tariffs can trigger unexpected cost spikes for both planners and suppliers.
Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”
Events take a village. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. Its position as home to numerous tech companies makes it a prime choice for tech meetings in particular.
Butlin’s Conferences & Events announces an enhanced events proposition with updated Corporate Day Business Packages. These packages are designed to provide exceptional value and efficiency for companies looking to host impactful and memorable events within tight time and budget restrictions.
A Maritz report forecasts expected cost increases for group-focused hotels, airfares, F&B, and wages for event staff. If your 2025 meeting budgets aren’t at least 4.3 That’s upshot of the meetings and events cost forecast released by Maritz as part of the IMEX America edition of its industry trends report.
Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and eventcontracts are still a necessity between meeting professionals and hospitality venues.
Luxurious Touches Made Everyone Feel Special in The Palm Beaches When the CEO arrives on the greens of historic PGA National Resort in Palm Beach, Florida, in a helicopter, dropping a bucket of golf balls to pick the winner of a high-stakes raffle, you know this is going to be a hosted buyer event unlike any other.
Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. To offer some helpful insight in what areas to be on the lookout for, Smart Meetings sat down with Ty M. Sheak continued, “The short form is usually not advisable.
6 tips for a smooth European event from an international DMC expert If it seems to you everyone is taking their incentive meeting to Europe this year, you are not alone. Start Early The first tip is to book early and contract early! Explore Widely That U.S. News list included Rome (No. 9 for its iconic canals, opulent St.
Megan Knapp Megan Knapp, Newsweek Knapp takes on the role of senior vice president of events at Newsweek. She will now drive the vision and execution of Newsweek’s event offerings and create immersive, impactful experiences for audiences worldwide, in both physical and virtual formats. Fairbanks is appointed as catering sales manager.
Smart Meetings Extraordinary Experience focused on setting and reaching event goals When some of the most productive meeting professionals in the world meet in majestic The Westin La Paloma Resort & Spa in Tucson for three days of education, inspiration and networking, the experience has to be over the top. “We
Leading luxury catering and event management services provider Blue Strawberry Group has secured a five-year contract to deliver exclusive hospitality and event services at 8½ London – home to The Skinners’ Company. To enquire about hosting events at 8½ London, please contact: hello@bluestrawberry.co.uk
In the competitive world of events, a robust sales process is more than just a series of steps – it’s the lifeblood of your business. In this article, well explore common pitfalls that lead to dropped leads, provide strategies to identify and address these leaks, and offer best practices for optimizing your event sales process.
Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. And prioritize.
We all have a contract ‘til July 31st–we will work under that contract,” Local Teamsters 171 Vice President Scott Barry told Wdbj7.com. July 31st at midnight, if we don’t have a contract, we’re not working without another contract.” If a close turnaround from one event to the next.
Predictions of a mass consolidation of the meetings industry have been swirling since the World Health Organization started advising lockdowns in early 2020 to “smooth the curve” of what was then known as novel coronavirus. Newest Acquisition. Read More : Acquisition to Enhance Breakout Rooms Could be First Step Toward Zoomiverse.
Even as in-person meetings continue to reemerge with a vengeance, virtual meetings have taken a primary position in the event professional toolbox. We live in a hybrid world where almost every major event has a virtual component, even if we don’t call it that,” said Bizzabo Chief Marketing Officer Alon Alroy. “We
That often means seeking out third-party agencies and independent planners to attain their goals and create a stellar event. Not only do we do contract negotiations, site inspections and sourcing, but then we help planners with all of the logistics from start to finish.” To watch the full webinar, click here.
The event also included on-site customization from visual artist Jacob Rochester. Aston Martin Aramco hosted a free watch party of the F1 Sprint Qualifying and Race sessions, F1 team member and driver meet-and-greets, a performance by a Defected Records dj, shopping opportunities and an evening afterparty.
Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. in hospitality. Warner advises caution.
How the gig economy is impacting the events industry In honor of Labor Day, Smart Meetings chatted with Tracy Judge, founder and CEO of Soundings , to get the latest scoop on the trends currently emerging within the freelance meeting planner gig economy. SM What types of freelance meeting planner roles are most in demand?
Thinking about a cruise meeting or incentive but unsure if it aligns with your sustainability goals? As part of a larger growth plan, the company also signed contracts for four more ocean ships, with two confirmed for delivery in 2031 and two more under option for 2033. Hoping to give U.K. Once fully operational, the $1.5
6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. What is the purpose of your event? What type of event is it? What type of event is it? Event tech tools are going to help you solve those problems and challenges.” Who is attending?
Smart Meetings chatted with Sophia Hyder Hock , chief inclusion officer for Destinations International, on the importance of inclusion and accessibility in the meetings industry. Smart Meetings Why are these discussions and resources about inclusion and accessibility in the meeting and events industry meaningful?
Here, Smart Meetings brings you the key takeaways. #1 1 2028 is Poised to Spur a Significant Market Shift With the demand for meeting space continuing to soar, event planners are increasingly feeling the pressure to lock in venues ASAP. Dominguez pointed to data showing that, on average, hotels currently have 14.5
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