Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Post-Covid Contract Solutions.”. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

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Contracts Insurance Negotiating Government 195

Velvet Chainsaw

APRIL 13, 2020

This is the third in a series of blogs posts, written collaboratively by our team, which uncover lessons learned in advising dozens of our clients on their events in the time of COVID-19. The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again.

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Contracts 2009 Hotels 2020 397

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . General: What is the venue’s policy on the postponement, and what are the associated fees? What kind of cleaning and sanitation will be done prior to our event? . Can our entire event be held outside? .

Venues 295

Venues Food and Beverage Negotiating Contracts 295

Prestige Events Magazine

OCTOBER 10, 2023

The arm of national catering business, Amadeus , responsible for the delivery of standalone event catering, has secured its latest contract with Unique Venues Birmingham (UVB). UVB deliver a range of events from banquets, conferences and bespoke parties at The Library of Birmingham and The Rep.

Contracts 147

Contracts Venues Food and Beverage Sustainability 147

Prestige Events Magazine

AUGUST 5, 2024

Leading luxury catering and event management services provider Blue Strawberry Group has secured a five-year contract to deliver exclusive hospitality and event services at 8½ London – home to The Skinners’ Company. 4 Hamilton Place. 8½ London has a rich history dating back to the 17th century.

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Contracts Sustainability Hospitality 2025 192

Eventmobi

FEBRUARY 23, 2022

Video live streaming of events is simple to set up, easy to use, entertaining to watch, and most importantly accessible by all. There’s lots of potential for using this technology to live stream in-person sessions to a remote audience at your event. The Legality of Live Streaming Your Event.

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Wireless Events Social Media Venues 448

Smart Meetings

MAY 6, 2022

No one really knows what events will look like in a post Covid-19 world and it’s difficult to see how things will pan out over the coming year. The most recent seasons have taught us that venues with the ability to quickly adapt to their environment and their experiential offerings were the most resilient in a time of peak uncertainty.

Event Planning 317

Event Planning Food and Beverage Contracts Negotiating 317

Endless Events

DECEMBER 13, 2022

Whether you opt for an in-person or hybrid event, you need the right venue to create a truly captivating experience. Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Why should you let your venue dictate what happens at your event?

Contracts 119

Contracts Venues Negotiating Sustainability 119

Prestige Events Magazine

OCTOBER 30, 2024

HeadBox, the UK’s fastest-growing B2B meetings and events platform, is proud to announce the release of its latest whitepaper, “How AI is Solving the Event Industry’s Biggest Challenges.” HeadBox for Business allows your team to plan, book and manage all of your events in one place, with the visibility for you to stay in control.

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B2B Sustainability Contracts 2024 264

Prestige Events Magazine

FEBRUARY 19, 2025

Match My Venue, previously operating under The Events Consultant, has now launched as a standalone brand, dedicated solely to helping businesses and event planners find the perfect venue. The rebrand reflects the rapid growth of its venue-finding service, which had outgrown its place within The Events Consultant.

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Venues Consulting Contracts Sustainability 162

Picatic by Eventbrite

FEBRUARY 7, 2019

There’s no getting around it — events can be expensive affairs to put on. Especially if your main revenue is ticket sales, it can be difficult to get money in time to pay vendor and venue contracts. The post The Pros and Cons of Crowdfunding Your Next Event appeared first on Eventbrite US Blog.

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Contracts Conference Venues Events 282

Conferences that Work

SEPTEMBER 20, 2021

September 2021 — Are in-person events COVID safe? I strongly desire to be able to safely return to facilitating and attending in-person events. I have two broad concerns about Freeman’s summary of research “Inside LIVE: The data you need to navigate the Delta variant for events” on the safety of in-person events.

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Smart Meetings

FEBRUARY 7, 2022

With ongoing concerns related to Covid variants, a number of businesses and events are re-evaluating whether to postpone or cancel despite the relative loosening of federal, state and local restrictions. So, what happens when there aren’t specific government restrictions to trigger a force majeure event to postpone or terminate an event?

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Contracts Negotiating Insurance Government 264

Smart Meetings

JULY 22, 2024

Amid the whirlwind of a high-powered CEO or celebrity’s life, many still find time to speak at corporate events, but what happens when these A-list event speakers’ busy lives get the best of them and they need to bow out of their speaking commitment, or they don’t arrive at the anticipated time? What Does that Mean for Planners?

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Speakers Contracts Hotels Events 246

Velvet Chainsaw

MARCH 12, 2020

The disruption to the live events industry due to the Pandemic COVID-19 is unprecedented and impossible to escape. Many industry organizations and business leaders have taken the position that shows, events and business must go on with appropriate precautions. I’d be extremely disappointed if my favorite event was cancelled.

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Government Social Media Contracts Travel 446

Attendease

AUGUST 26, 2024

Corporate event planning is notoriously labor-intensive, with planners often reinventing the wheel for each new event. Yet, putting on a seamless, branded event experience is essential for driving sales, cultivating relationships, and elevating your company’s profile. What is Corporate Event Planning? The good news?

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Corporate Events Event Planning Negotiating Trade Shows 370

SmartMeetings

MAY 16, 2024

What to watch For Contracts don’t sound exciting. But if you look at them another way, event contracts are a dynamic landscape that can either serve as a solid foundation for your event, or a swampy marsh full of lurking danger! Even if the venue is fully staffed, how many of them are fully trained?

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Contracts 2024 Food and Beverage Hospitality 98

Prestige Events Magazine

FEBRUARY 24, 2025

This milestone highlights the strength of a relationship built on shared values, innovation, and an unwavering commitment to delivering outstanding culinary experiences across one of the leading arts and conference venue. Over the past year alone, Searcys has catered for 619 events, welcoming 150,000 guests to the Barbican.

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Contracts Hospitality Sustainability Venues 147

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. You can use another hotel’s offer as leverage with your first choice of venue: ‘Here are the terms I’ve gotten from another hotel we’re considering; can you do a bit better?’

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Contracts Negotiating Hotels Tourism 111

Smart Meetings

SEPTEMBER 5, 2018

Building your event budget can be a daunting task. Your event budget becomes your guide throughout the event planning process to help you make key decisions. Creating a detailed and realistic budget template goes hand-in-hand with a successful event. More: Hack Your Event Budget with Smart Meetings. Venue Fees.

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Entertainment Travel Advertising Sponsorships 267

Smart Meetings

OCTOBER 5, 2022

Training programs are upping the event planning standard. In recent weeks, two event professional organizations have launched certification programs and internet-based classes designed with the goal of making event profs better at what they do. EST and will cover the intricacies of the contracting phase to managing a live event.

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Education Contracts Risk Management Sustainability 290

Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? Ryan Costello, co-founder of Event Farm, unveiled and walked us through the Playbook during the third event in our series on Pandemic Compliance and Safety at Live Events.

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2021 Event Planning Insurance Transportation 306

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Prestige Events Magazine

MARCH 11, 2024

Leading London events venue, The QEII Centre , has strengthened its director team with the appointment of Elena Gurgul as Sales and Marketing Director and EeLain Ong as Finance Director. With the addition of the two new hires, the senior leadership team for the world-renowned meetings and exhibitions centre is now 60 per cent female.

Financial 260

Financial Insurance Airlines Contracts 260

Smart Meetings

JULY 7, 2023

We all have a contract ‘til July 31st–we will work under that contract,” Local Teamsters 171 Vice President Scott Barry told Wdbj7.com. July 31st at midnight, if we don’t have a contract, we’re not working without another contract.” If a close turnaround from one event to the next.

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Meetings Contracts Negotiating Venues 239

EventSource

JULY 23, 2021

While gratuities are usually built into most vendor contracts, this isn’t always the case. Many catering companies include a service fee in their contract, so double-check before taking out your wallet to tip. Reception Waitstaff : Your contract will usually include gratuity for reception staff.

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Contracts Transportation Social Media Venues 317

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

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Negotiating Hotels Contracts Food and Beverage 206

Eventmobi

MAY 18, 2020

We asked event professionals from all over the map how they have modified their businesses to accommodate the new considerations brought on by the pandemic. My goal has been to take a deep inhale, pay attention to what has been happening, and to see what the proper pivot needs to be in the event world.

Entertainment 395

Entertainment Hotels Venues Retail 395

Smart Meetings

NOVEMBER 20, 2023

Big Numbers Las Vegas Grand Prix reported a 315,000-person attendance number over the course of the event. Caesars Entertainment offered dining events and star appearances at many of its restaurants. The current contract between Formula 1 and Las Vegas is for three races over three years, although a possible extension has been rumored.

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2023 Entertainment Contracts Sports 264

EventSource

JUNE 29, 2020

Photo Courtesy of Rhythm Photography The Basics Name: Rebecca Chan Company: Rebecca Chan Weddings & Events Years in Business: 11 Let’s get down to Biz So how’d you get into the biz? After leaving the graphic design world, I was a busy events manager in the non-profit sector, and my friends around me started getting married.

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Contracts Events Hotels Venues 293

Event Farm

FEBRUARY 23, 2022

While the pandemic meant that most event planners had to move toward virtual or online platforms, live events aren’t a remnant of the past. The 2022 Event Safety Guide is a great place to start if you’re planning on hosting a live event in the near future. What is the 2022 Event Safety Guide?

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Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

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Food and Beverage Negotiating Contracts Speakers 220

Smart Meetings

DECEMBER 7, 2018

Event planning is a risky business. Recent natural disasters, labor strikes, even a massive data breach that may have compromised the identities of 500 million Starwood guests, have illustrated the number of things that can go wrong in the event professional world. Contracts are self-inflicted wounds,” he says. Do Your Homework.

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Contracts Insurance Hotels Fashion 209

Smart Meetings

SEPTEMBER 28, 2022

The new contract-based permitting model allowing restaurants to operate sidewalk dining parklets in Miami Beach was upheld by a Miami-Dade County judge this week following a legal challenge brought by a small group of businesses who disputed the new model, which goes into effect Oct. Read More: Epic Lessons from an Only-in-Miami Experience.

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Contracts Venues Meetings Management 241

Smart Meetings

JUNE 19, 2023

How music sets the tone for an event Events are about bringing many different types of people together. Not everyone at an event will speak the same language. Events will be attended by drastically diverse groups of people, even if they are in the same industry. Always be sure to read contracts carefully!

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Contracts Transportation Negotiating Events 246

Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. You can’t get out of your contract under the force majeure clause.” “The Sheak continued, “The short form is usually not advisable. Force Majeure.

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2023 Meetings Contracts Government 244