SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 95

Financial Insurance Meetings Food and Beverage 95

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages. An amendment to a contract, such as a new guarantee or an amendment to the room block. Consider it hanger insurance.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? That is why aligning with the catering team is essential.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. A full service kitchen ideally would be my preference because you get the freshest food,” Michael adds. “If Are you charging enough?

Venues 148

Venues Food and Beverage Social Media Marketing 148

SmartMeetings

JUNE 30, 2020

The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Where are planners getting guidance on best practices for food and beverage? Here are highlights. Advocating for the Future.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

SmartMeetings

MAY 4, 2020

What this means, as discussed by more than 330 participants in last week’s Financial & Insurance Professionals (FICP) Chats, is that meetings professionals cannot solve for every potential scenario right now, and should not feel the undue stress associated with attempting to do so. Food and Beverage.

Meetings 105

Meetings Food and Beverage Insurance Financial 105

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Are alcoholic beverages included?

Contracts 49

Contracts Food and Beverage Negotiating Insurance 49

PCMA Convene

APRIL 2, 2018

“You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. Cindy Heston, director of travel and events for Anthem, a health-insurance plan provider and Bizly subscriber, is a fan of the interface.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Event Leadership Institute

OCTOBER 29, 2020

And if so, what components should the contract include? What kinds of insurance may provide coverage for losses and claims related to Coronavirus? Are there other types of insurance to consider or provide for guests or suppliers? What changes should be made to food & beverage service?

Food and Beverage 79

Food and Beverage Insurance Contracts Transportation 79

Socio Events

NOVEMBER 9, 2022

Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Finalize vendor contracts. The final steps on your event planning checklist are: Confirm outside vendor contracts (if necessary). Organize your finances. VIP tickets?

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

SmartMeetings

JULY 25, 2019

The cost is normally cheaper for the company and as guests don’t have to buy their own food and drinks, there are fewer out-of-pocket costs for them. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. The pros center around cost.

Negotiating 81

Negotiating Transportation Contracts Insurance 81

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. Increase in what we budget for food and beverage, and managing other costs more closely. Budget control is being exercised [two mentions]. • Cvent implementation.

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Ensure adequate insurance cover is in place for the event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Ensure adequate insurance cover is in place for the event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventtia

JUNE 2, 2023

Some of the critical elements you should include in your budget are: Venue: both the rental cost and required insurance. Catering: all costs related to food and beverage Decoration: pretty self-explanatory Entertainment: speakers, talents, performers, exhibitors, and so on. For virtual events, you can skip this.

Sponsorships 91

Sponsorships Social Media Insurance Food and Beverage 91

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. Consider it your event planning insurance for one of your most scarce resources: time.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Planning Pod

AUGUST 16, 2022

To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. If you are planning something that has a large luncheon or requires planning to a specific headcount, you’ll want to stop additional registrations before you place your final food order.

Food and Beverage 104

Food and Beverage Insurance Apparel Trade Shows 104

StraussCA

JUNE 29, 2022

Food and Beverage Selections. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Food and Beverage Selections . Ingredients: . Event Goals.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Event Leadership Institute

AUGUST 5, 2019

Ironically, food and beverage may not be allowed in the galleries where the art is. Expect higher insurance requirements, a lengthier contract, and more rules and regulations than at a typical hotel. Museums are not cheap. Finding the event contact online can be surprisingly difficult.

Food and Beverage 46

Food and Beverage Insurance Contracts Negotiating 46

Milestone Events Group

OCTOBER 21, 2021

There are a lot of moving parts that go into your perfect day- dress, colors, food, cake, guest list, etc. Most weddings cost as much as a car, would you get a car and not insure it? Be sure to ask about food and beverage minimums (such as cash bar or open bar), site fees, and other components of your package you will get billed for.

Venues 98

Venues Food and Beverage Insurance Travel 98

SmartMeetings

AUGUST 26, 2020

The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. Where are planners getting guidance on best practices for food and beverage? It’s a new world, and contracts and programs won’t look the same.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

Planning Pod

MARCH 10, 2022

Another says that 59% of hospitality and food service staff won’t be coming back. Many businesses have already bumped salaries far beyond pre-pandemic levels (and way past the minimum wage) and are offering incentives like health insurance and flexible hours and schedules (especially important for parents with young children).

Hospitality 89

Hospitality Technology Food and Beverage Hotels 89

Eventtia

OCTOBER 20, 2022

Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Planning Pod

AUGUST 16, 2022

To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. If you are planning something that has a large luncheon or requires planning to a specific headcount, you’ll want to stop additional registrations before you place your final food order.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. Something as simple as providing food and beverages onsite can generate a lot of goodwill. Negotiate payment terms.

Negotiating 81

Negotiating Wireless Contracts Events 81

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. understanding your objectives will help you to not only plan a great event but also allocate your budget more effectively.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Endless Events

NOVEMBER 14, 2019

Thuy is a fan of COI or a Certificate of Insurance. “I use it maybe like every week asking for supplier partners to send their COIs additionally insured to us”, she explains. “The very first thing on the top of a legal contract is it defines who it is that they’re talking about. GFX – Graphics.

Insurance 66

Insurance Food and Beverage Contracts Events 66

Expo Pass

JULY 2, 2024

“I would start with the major milestones and then fill in other detailed tasks.” — Heather Pilcher Assuming you have a year in advance to plan (which you won’t always), our guests recommend you start with big-ticket items like hotel contracts, catering, event registration due dates, etc. Is it better to host at a convention center or hotel?

Travel 78

Travel Transportation Contracts Hotels 78

PCMA Convene

JULY 31, 2017

Nominated by Ann Luketic, CMP, Marketing Event Specialist, Progressive Insurance — “Rachel is very professional and detailed. Nominated by Ann Luketic, CMP, Marketing Event Specialist, Progressive Insurance — “Jeff continues to go above and beyond for his clients to find just the right mix of entertainment and equipment. Rachel Van.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Stova

MARCH 17, 2023

Likewise, venues that offer food and beverage, AV, and production as part of the events package will often agree on discounts on total event spend, taking all elements into account. Signing off on guarantees for food and beverage is plain sailing for some but for others, it’s the rock upon which they perish. Happy days.

Venues 40

Venues Negotiating 2023 Food and Beverage 40

Eventtia

APRIL 18, 2022

Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Sign contract with venue and vendors. Catering (food and beverages). If possible, have contracts finalized and signed. Finalize sponsor contracts and details.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Eventtia

OCTOBER 9, 2023

Ensure adequate insurance. Once an agreement is reached, ensure all terms are laid out in a written contract. Double-check if any permits, insurances, or licenses are required to host your event, and ensure they’re procured. Finalize catering-related details Finalize your food and beverage arrangements with the caterer.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Add sponsored promotional graphics and banners to charging stations, beverage and food areas, and even restrooms. Are you managing a virtual event?

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Logistics Do you need special contracts, permits, or insurance in hosting your event?

2023 40

2023 Food and Beverage Social Media Negotiating 40

Bizzabo

JUNE 4, 2021

Can refer to food and beverage, services, or products that are purchased and charged separately rather than as a package. The venue or on-site manager will create this document and the event planner or client will review and sign off generally 72 hours in advance to give the venue time to order and prepare food and equipment.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Guidebook

MARCH 7, 2025

So use this timeline as an additional layer of insurance to stay on track. Remember to factor in additional costs like food & beverage minimums, AV (audiovisual), and parking. Sign a contract with your selected venue and negotiate terms early. Begin contract negotiations and confirm key details.

Social Media 78

Social Media Speakers Sponsorships Contracts 78