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Event Contracts: Agree to Be Agreeable

SmartMeetings

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

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Event Planning Has Risen in the Ranks of Most Stressful Jobs

Velvet Chainsaw

Event planners are experiencing sticker shock from rising costs for audiovisual, food and beverage, and other direct meeting expenses. Event planners should consider asking key suppliers to add a Service Level Agreement (SLA) to their contract. Price increases. Tough times require creative thinking.

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Making Up for Fewer Skilled Workers at Your Conference

Velvet Chainsaw

The meeting rooms you contracted for may have been double booked. Hotel and convention center service — Catering staff and food-and-beverage outlet servers are noticeably hard to come by. Reprinted with permission of Convene , the magazine of the Professional Convention Management Association.

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CONTRACTING EXCELLENCE: EVENTS BY AMADEUS CELEBRATES NEW PARTNERSHIP WITH UNIQUE VENUES BIRMINGHAM

Prestige Events Magazine

The arm of national catering business, Amadeus , responsible for the delivery of standalone event catering, has secured its latest contract with Unique Venues Birmingham (UVB). Events by Amadeus has been working with UVB since 2019, and the team have signed a new three-year contract to deliver catering provisions to the organisation.

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Cut Costs, Not Corners

SmartMeetings

For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. When it comes to F&B, negotiate a flat discount rate versus a discount if you achieve the contracted minimum. Food: Yes, plated dinners sets a certain tone. You can subscribe to the magazine here.

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The Art of Room Blocks

SmartMeetings

In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Another contract solution is to ask for the option for the hotel to resell any unused rooms to lessen the attrition, if applicable. Set up the contract to allow for a post-meeting audit. Our quick save?

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The New Bottom Line

SmartMeetings

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.