SmartMeetings

JANUARY 17, 2025

Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. Warner advises caution. Warner thinks there are almost always two sides to the story.

Contracts 52

Contracts 2025 Negotiating Food and Beverage 52

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales).

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn what value-added items and upgrades can be negotiated and contracted to further extend your budget. Website: www.contactplan.com.

Food and Beverage 53

Food and Beverage Negotiating Hotels Meeting Planning 53

Smart Meetings

AUGUST 23, 2024

Accessible, healthy, creative food and the people who order F&B for events took center stage at Smart Meetings Culinary Experience at Paris Las Vegas this week. The Power of Catering Tracy Stuckrath Meeting professional choices about food and beverage orders impact everything from sustainability, engagement and inclusivity to budget.

Food and Beverage 97

Food and Beverage Entertainment Sustainability Contracts 97

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

GEVME

NOVEMBER 7, 2018

Food and beverage. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Food and beverages. Separate sales of food and beverages are recommended, especially at large events. Accommodations.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Coterie Spark

AUGUST 14, 2019

Whether you are hosting a conference, retreat, meeting, or any kind of event, you are likely to be providing food items to your guests. One of the biggest mistakes you can make as you wade through budget management is ignoring the importance of food and beverage. For better or worse, food impacts people and their feelings.

Food and Beverage 68

Food and Beverage Entertainment Contracts Consulting 68

MeetingsNet

APRIL 17, 2023

Increase your visibility and share your knowledge: The call for speakers is now open for the MeetingsNet track at The Special Event. If you have any questions about our call for speakers, please contact Sue Hatch, MeetingsNet’s content director, at shatch@meetingsnet.com. The deadline for is June 16.

Education 92

Education Meeting Planning Food and Beverage Meetings 92

Smart Meetings

MAY 6, 2022

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. Flexible Contract Language. Given the continued uncertain times, being clear and concise on contract negotiations and rules and policies will be critical in forming a safe and enjoyable event for all.

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings. Tap your speakers’ bureau. Daily analysis will help to spot discrepancies in the moment.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.

Negotiating 98

Negotiating Management Contracts 2028 98

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. At a hybrid event, pre-mailed event kits can allow virtual attendees to share food and beverage experiences with their in-person counterparts. Watch the on-demand session now!

2021 223

2021 Speakers Sponsorships Events 223

SmartMeetings

JULY 30, 2024

For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. When it comes to F&B, negotiate a flat discount rate versus a discount if you achieve the contracted minimum. Or would a more recognizable “big name” speaker make more impact? This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Event Planning BluePrint

OCTOBER 5, 2016

Before signing the venue contract, go and see the venue in person and meet the venue manager. A fundamental piece when learning how to plan an event, your budget determines which venue you’ll use, the kind of food served at your event, and the entertainment you’ll hire. Determine your event entertainment and/or speakers.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Attendease

JANUARY 21, 2021

Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. Food and beverage service will evolve from lines and buffets to service in individual containers or plates and offered with minimal contact points.

2021 195

2021 Food and Beverage Travel Sustainability 195

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. . Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Venues 133

Event Marketer

JULY 1, 2024

With that, we introduced our wellness menu—from speakers to activations, we make it easy for event professionals to WOW their attendees through wellness. Best of all, we offer one contact, one contract, and one food and beverage minimum making planning easy for creating unforgettable events.

Entertainment 107

Entertainment 2024 Healthcare 2001 107

Planning Pod

AUGUST 12, 2019

In addition, if an event contains two or more “sub-events” that have their own unique setup, schedule and/or food-and-beverage requirements, the venue or caterer will likely create multiple BEOs for the same overarching event. Food and Catering. Beverage Service. What Details Are in a Banquet Event Order? Headcounts.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. A full service kitchen ideally would be my preference because you get the freshest food,” Michael adds. “If Are you charging enough?

Venues 148

Venues Food and Beverage Social Media Marketing 148

Social Tables

OCTOBER 5, 2022

In addition to outlining how much you have to spend on the event overall, breakdown the budget for your party into various categories, including: Venue rental Food costs or catering services Alcoholic/non-alcoholic beverages Entertainment Decorations Guest transportation Party favors. Diagram your Halloween party with ease.

Food and Beverage 29

Food and Beverage Entertainment Venues Transportation 29

GEVME

JANUARY 27, 2020

And everybody loves enjoying a day, an evening or perhaps a weekend with lots of food, drinks, discussions, connecting with other people, exchanging ideas, workshops and/or other activities. . Food and beverage. In such kinds of events, you must make sure to find out the speakers who can talk about those topics. .

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

MeetingsNet

JULY 26, 2021

Sanitized mic between speakers (masked). Individually packaged food and beverages. Our testing identified two infected participants—one who had contracted Covid-19 in July 2020 and was fully vaccinated. Meetings situated one person per six-foot table, each six feet apart. Masks worn indoors when not eating / drinking.

Food and Beverage 105

Food and Beverage Contracts 2021 2020 105

MeetingsNet

JULY 26, 2021

Sanitized mic between speakers (masked). Individually packaged food and beverages. Our testing identified two infected participants—one who had contracted Covid-19 in July 2020 and was fully vaccinated. Meetings situated one person per six-foot table, each six feet apart. Masks worn indoors when not eating / drinking.

Food and Beverage 105

Food and Beverage Contracts 2021 2020 105

MeetingsNet

NOVEMBER 8, 2022

Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. Use hand-held mics (or podium mics if you speaker doesn’t need to move around) rather than more expensive lavaliers. • Ask all presenters to specify what they need, and why. Get quotes from multiple AV vendors.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

SmartMeetings

OCTOBER 25, 2021

Epoxies could range from repurposing florals for sterile rooms to finding gluten-free meals for the dozen VIPs who didn’t RSVP, to filling in for the speaker who missed a flight. As a nod to food allergies, elegant labeling listing everything in the box, and the company logo aligned with the theme of the event. Physical Limitations.

Food and Beverage 111

Food and Beverage Contracts Hotels Trade Shows 111

Bizzabo

JUNE 4, 2021

Can refer to food and beverage, services, or products that are purchased and charged separately rather than as a package. The venue or on-site manager will create this document and the event planner or client will review and sign off generally 72 hours in advance to give the venue time to order and prepare food and equipment.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. Keep F&B Simple.

Financial 95

Financial Insurance Meetings Food and Beverage 95

SmartMeetings

MAY 4, 2020

For events where multiple rooms are used for a meal, speakers could be live-streamed across the venue. Food and Beverage. It was believed that the latter could also increase attendee satisfaction, as there are attendees who do not enjoy early breakfast times. Groups within Groups.

Meetings 105

Meetings Food and Beverage Insurance Financial 105

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Do you need to find additional funds?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Do you need to find additional funds?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Socio Events

NOVEMBER 9, 2022

Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion. Finalize vendor contracts. Plan speakers, panelists, and entertainment. Create a shortlist of potential speakers and guest presenters. VIP tickets?

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Smart Meetings

OCTOBER 5, 2022

When a speaker can hear the basic human gesture of clapping at the push of a button, it is beautiful to see,” he said. Others are recording speakers and offering virtual programming weeks later with experts available for questions. She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

Meetings 110

Meetings Food and Beverage 2021 Speakers 110

SmartMeetings

DECEMBER 13, 2019

However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. For example, if after evaluating your previous event, you realize you overspent on food, you can go into your high-level plan with a better understanding of how you’ll need to adjust your budget.

Food and Beverage 78

Food and Beverage Contracts Sponsorships Event Apps 78