Smart Meetings

JUNE 28, 2024

If you can contract far enough in advance, you can secure better rates before supply is squeezed. Work with local tourist boards and partners to secure sponsorships for elements that will add meaning to an event, such as a local activation, entertainment or gift. Like most things in life, timing makes a difference.

Food and Beverage 74

Food and Beverage 2030 2024 Negotiating 74

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Grants and contracts. Sponsorship fees. Number of People.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Event Planning BluePrint

JANUARY 18, 2022

” Everyone gets the same plate of food, whether they like the sides or not. You will coordinate every element of the event from vendors to venues and sponsorships to guests. Sponsorship . Contracts & templates. You can still negotiate the contract but the client should be responsible for all payments. .

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Socio Events

NOVEMBER 9, 2022

Before moving forward, it’s best to have a complete budget you can use to estimate potential ROI from ticket sales and sponsorships. Also, think about sponsorships. Finalize vendor contracts. Secure sponsorships. Start pitching to sponsors and creating an event sponsorship proposal. Organize your finances.

Event Planning 96

Event Planning 2023 Sponsorships Contracts 96

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Do you need to find additional funds? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Do you need to find additional funds? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Securing Sponsorships Build a list of target sponsors you’d want to support your event.

Sponsorships 91

Sponsorships Social Media Food and Beverage Insurance 91

QC Event School

DECEMBER 30, 2022

How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal. When writing a sponsorship proposal, it’s important to keep in mind the following tips: Be clear and concise.

Sponsorships 105

Sponsorships Food and Beverage Transportation Risk Management 105

Do Good Events

APRIL 4, 2023

Some venues do offer significant discounts or fully waived room rental rates for a high enough food and beverage minimum. This will help you determine costs ahead of signing a contract and find the best fit. In-Kind Many vendors offer non-profit discounts or exchanges of goods/services for sponsorship recognition.

Sponsorships 52

Sponsorships Food and Beverage Venues Social Media 52

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships. Take into account the different sponsorship packages and values. Underwriting.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Planning Pod

APRIL 12, 2020

Advertising – print and online Donations Exhibitors – booths, tables Registrations and ticketing Sponsorships. Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Event Planning BluePrint

OCTOBER 5, 2016

Before signing the venue contract, go and see the venue in person and meet the venue manager. A fundamental piece when learning how to plan an event, your budget determines which venue you’ll use, the kind of food served at your event, and the entertainment you’ll hire. Why food is the most important part of your event.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. Catering (food and beverages). If possible, have contracts finalized and signed. Sponsorship. Finalize sponsor contracts and details. Sponsorship finalization. Review all underwriting details and perform final confirmation on sponsorship. Technology stack.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 95

Financial Insurance Meetings Food and Beverage 95

The Castle Group

MARCH 2, 2021

In-person events will have food and beverage requirements and meeting room layouts, while virtual events will have platform specifications and production requirements to coordinate, to name just a few. Rethink your sponsorships. Enlist separate planning teams. In-person and virtual meetings have different logistical needs.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increase in what we budget for food and beverage, and managing other costs more closely. We have also increased the cost of our sponsorships and added new a la carte options. • What changes — positive or negative — have you made to your meeting over the last year because of the economy?

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Eventmobi

FEBRUARY 3, 2021

Sponsorship: A Way to Support Lower Ticket Costs. Sponsorship money can be another way to finance hybrid events, and once again, the virtual audience can be crucial to your value proposition. What is the most unique sponsorship activation you’ve seen at a virtual event?

2021 223

2021 Speakers Sponsorships Events 223

PCMA Convene

JANUARY 6, 2019

Each built with fitting AV, food and beverage, décor, and activities, the studios aim to create better experiences by designating specific content-themed areas within the event environment. Business of Events Studio: Get tips in this track on effective budgeting, contract negotiations, and sponsorships and partnerships.

Food and Beverage 40

Food and Beverage Negotiating Social Media Sponsorships 40

Event Marketer

MAY 17, 2021

Shelley Hodgkinson, senior director-event solutions at Walmart, described the “new budget” her team is preparing to build in EM’s webinar, Mastering Event Contracts in the Post-COVID Era. “As As people start to work through it, they’ll look at things differently, and look at things they’ve never looked at before,” she said.

Tech 127

Tech Food and Beverage Retail Technology 127

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Successful partnerships foster continued relationships and increased opportunities for similar event sponsorships in the future. Check out our Virtual Event Sponsorship Guidebook.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Planning Pod

AUGUST 16, 2022

Another way to maximize revenue is to include add-on options, such as t-shirts and other swag items, sponsorship packages, or additional monetary donations. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Logistics Do you need special contracts, permits, or insurance in hosting your event?

2023 40

2023 Food and Beverage Social Media Negotiating 40

Smart Meetings

SEPTEMBER 5, 2018

Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Whether they’re checking IDs for a 21-plus event, patrolling your event space overnight, or keeping your attendees safe during the event, contracting a security company is a must.

Entertainment 107

Entertainment Travel Advertising Sponsorships 107

Plan Your Meetings

JUNE 27, 2016

Manage contracts. Depending on your meeting location, it may be necessary to travel with or contract security teams. There are many ways to make money off meetings and events, whether it’s from ticket sales, exhibition booths, grants and scholarships, collecting donations or selling sponsorships. Manage sponsorship process.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

SpotMe Blog

JUNE 13, 2023

Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more. Peace of mind Putting on an impactful pharma event involves countless details and moving parts.

Event Management 130

Event Management 2023 Management Healthcare 130

Planning Pod

AUGUST 16, 2022

Another way to maximize revenue is to include add-on options, such as t-shirts and other swag items, sponsorship packages, or additional monetary donations. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Planning Pod

JULY 27, 2022

Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.) Online business tools with electronic signatures can make quick work of signing proposals , online contracts and banquet event orders (BEOs).

Venues 103

Venues Hospitality Contracts Events 103

PCMA Convene

FEBRUARY 28, 2018

We are preparing for fewer European attendees as a result of new European regulations restricting the sponsorship of physicians to attend conferences in the U.S. Contracting space — Total exhibition space shrank 20 percent compared to the average exposition footprint in last year’s survey. ASSOCIATION PROFESSIONALS.

Marketing 78

Marketing Meetings 2016 2007 78

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. Contract Management. ClearEvent. And OpenTable. Catering Management.

Event Management 112

Event Management Management 2019 Social Media 112

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. How to plan an event budget For a normal event, most of your money is going to go toward the venue rental, food and beverage costs, and A/V needs. But there are plenty more where those came from!

Negotiating 141

Negotiating Sponsorships Social Media Education 141

InitLive

JANUARY 25, 2021

Increase food and beverage sales by 35%. Once you have found that perfect venue, you need to set a date, sign a contract, stay within budget, and make payments. Once you select your overarching aims, move on to nailing down specific goals with measurable KPIs. Reach 70% returning attendee from previous years.

2021 88

2021 Social Media Entertainment Food and Beverage 88

Event Planning BluePrint

MARCH 29, 2022

They design, plan and manage every project from conception to execution, including: Vendor contract negotiation. Marketing, PR and sponsorship. Food and Beverage. Jennifer Basset, CEO, philanthropist, and celebrated event planner has been leading her small team for over 20 years now. Event staffing. Video production.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

TicketBud

JUNE 2, 2015

This includes attendee push notifications, session management, and in-app sponsorship opportunities. Contracts, invoices, marketing plans, schedules. This handy app from Social Tables lets you calculate food, beverage, staffing and safety needs. Similar Apps: Attendify. Doubledutch. What is it? Productivity Boost.

Event Planning 78

Event Planning Food and Beverage Social Media Sponsorships 78

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. Contract Management. ClearEvent. And OpenTable. Catering Management.

Event Management 60

Event Management Management 2019 Social Media 60

EventMB

MAY 22, 2022

Food is a crowd pleaser, particularly for long exhibitions and trade shows. You needn’t sell cookware or food to use a booth like this. Two things that always draw a crowd: food and activity. It also shows off an ideal “farm-fresh food.” This Heineken booth provides a lower bar and an upper balcony to enjoy your beverage.

Trade Shows 160

Trade Shows 2022 2017 2018 160

Plan Your Meetings

JULY 10, 2017

For example, approach a local caterer to sponsor the food, or find a local business to sponsor gift bags for the guests. Relevant companies will also be interested in having their name displayed on emails, tickets and signs at the event and will consider the sponsorship as brand awareness and exposure. The Good Beer Co.

Banking 39

Banking Social Media Food and Beverage Event Management 39

TicketBud

DECEMBER 13, 2023

Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget. For example, if a preferred vendor comes in at a higher cost but is available for multiple events throughout the year, the organizer may negotiate bulk pricing or long-term contract for a lower rate.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113