Guidebook

APRIL 23, 2025

Additionally, most venues will also have food & beverage (F&B) minimums and these can significantly impact your budget. Budget & Contracts Understanding venue pricing is essential for staying within budget. Before signing a contract, request a full breakdown of costs and clarify the payment schedule.

Venues 78

Venues Food and Beverage Contracts Insurance 78

Smart Meetings

OCTOBER 5, 2022

Smart Meetings talked to experts building the next generation of virtual meeting platforms to find out how the technology is changing to fit these new requirements and what predicted consolidation and continued layoffs may mean for meeting professionals. A More Customer-focused Virtual Environment.

Meetings 276

Meetings Food and Beverage 2021 Speakers 276

Planning Pod

NOVEMBER 12, 2020

We also provide at-a-glance dashboards and reports so that you can always have a 30,000 foot view of everything going on with your leads and event bookings, from unsigned contracts and overdue tasks to new incoming leads and recent payments. Or to add updated food-and-beverage items to both an invoice and a BEO.

Food and Beverage 148

Food and Beverage Management Venues 2021 148

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Grants and contracts. Technology income (from advertising).

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Smart Meetings

SEPTEMBER 5, 2018

Whether they’re checking IDs for a 21-plus event, patrolling your event space overnight, or keeping your attendees safe during the event, contracting a security company is a must. Tim Altbaum is CEO of Vario , a San Diego based, internationally traveled planning, production and technology company.

Entertainment 267

Entertainment Travel Advertising Sponsorships 267

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021. “It

2022 293

2022 Airlines Hotels Tourism 293

Event Industry News

AUGUST 29, 2019

The International Convention Centre (ICC) in Birmingham and its in-house caterer, Amadeus, are utilising cutting-edge AI technology to reduce food waste at the venue by a third. Working with Winnow Solutions, they have now installed software that monitors both the type and amount of food being disposed of.

Food and Beverage 79

Food and Beverage Sustainability Contracts 2018 79

MeetingsNet

NOVEMBER 29, 2022

Does your hotel contract make it easy for a hotel to relocate your business? If your hotel contract was written before or during the Covid pandemic, you’d better watch your back. First, these meeting contracts do not prevent cancellation; rather, they allow cancellation subject to a party’s obligation to pay cancellation damages.

Hotels 105

Hotels Food and Beverage Contracts 2017 105

GEVME

JUNE 27, 2018

Facilities and technology: During the next stage, you have to check what’s available at the venue. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Inquire where the food and beverages are coming from. Does the venue host provide the necessary audio-visual equipment? Conclusion.

Conference 149

Conference Venues Food and Beverage Transportation 149

Planning Pod

APRIL 12, 2020

Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Successful events hinge on many things , but having a responsive, dedicated team is right at the top.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Technology is immensely helpful to planners and attendees alike.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Smart Meetings

MAY 27, 2022

He has also been director of food and beverage for the complex, as well as director of rooms at La Cabana Beach Resort & Casino. a Miami-based travel technology platform for buyers and sellers of contracted accommodations, appointed Pynn president and CEO. Daniel Padilla. Victor Pynn. Vindow Inc. , Justin Jaret.

Food and Beverage 130

Food and Beverage Hospitality Hotels Travel 130

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

MeetingsNet

APRIL 15, 2024

Every meeting element—the budget, the agenda, the food and beverage, the production, all of it—will go through several iterations as the planning goes on. So, you have to treat change as your partner rather than your enemy.”

Food and Beverage 114

Food and Beverage Contracts Transportation Venues 114

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? That is why aligning with the catering team is essential.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

SmartMeetings

JULY 28, 2023

Read More : MeetingPlay and Aventri Acquire Eventcore, Customizable Registration Technology Incent the desired behavior with savings : If there’s a fee to attend, consider offering a discount to those who reserve within the block. Set up the contract to allow for a post-meeting audit. Open registration as early as possible.

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

GEVME

JANUARY 27, 2020

And everybody loves enjoying a day, an evening or perhaps a weekend with lots of food, drinks, discussions, connecting with other people, exchanging ideas, workshops and/or other activities. . Food and beverage. Selecting your technology. – Food/beverage. Meeting Venue. Using biodegradable tableware.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

Planning Pod

MARCH 10, 2022

Another says that 59% of hospitality and food service staff won’t be coming back. However, one less obvious but just as important long-term solution is using widely available technology to automate processes and streamline operations so that you are never again unprepared for staff shortages.

Hospitality 89

Hospitality Technology Food and Beverage Hotels 89

Planning Pod

AUGUST 12, 2019

In addition, if an event contains two or more “sub-events” that have their own unique setup, schedule and/or food-and-beverage requirements, the venue or caterer will likely create multiple BEOs for the same overarching event. Food and Catering. Beverage Service. What Details Are in a Banquet Event Order?

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

SmartMeetings

JUNE 30, 2020

The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Where are planners getting guidance on best practices for food and beverage? Here are highlights. Advocating for the Future.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

MeetingsNet

NOVEMBER 8, 2022

As the cost of AV and event technologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. While audiovisual, production, and event technology have long been budgetary sore points, they’re even more expensive these days. Make sure you understand the AV contract.

Event Tech 121

Event Tech Tech Food and Beverage Contracts 121

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

SmartMeetings

JUNE 27, 2024

From sourcing the right venue and managing the contract to ordering food and beverage, audio and visual equipment and keeping everyone safe, this is what you need to ace the event production initiation. Figuring out where to host your next meeting can be a strenuous task.

Food and Beverage 52

Food and Beverage Meetings Contracts Negotiating 52

SmartMeetings

OCTOBER 28, 2020

Some of those costs may be offset by fewer people attending in person, meaning less food and beverage, hotel rooms and travel costs will be incurred. Alternative plans covered in the contract also need to include the possibility that a group may outgrow a venue if social-distancing guidelines make the space unworkable.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

Planning Pod

NOVEMBER 19, 2020

Create online legal contracts and track electronic signatures with contract management tools. Create detailed, colorful proposals, contracts, BEOs and invoices; collect signatures and payments online; and build reusable templates for everything to save you time.

Venues 148

Venues Management Contracts Food and Beverage 148

Social Tables

APRIL 17, 2019

Both properties and planners need to create consistent systems that minimize communicative pain points, doing so through a mix of smart internal processes and innovative technologies that streamline them. of event professionals believe venues need to invest more in event technology for groups and meetings.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod is a one-stop-shop.

Hotels 148

Hotels Event Management Management Contracts 148

MeetingsNet

MARCH 29, 2021

IHG’s effort is part of its larger blueprint for hosting meetings of up to 50 attendees simultaneously at several of its locations, connected to each other and to virtual attendees through hybrid-meeting technology.

Hotels 70

Hotels Food and Beverage Contracts Association Meetings 70

Planning Pod

AUGUST 8, 2022

Still, despite major advancements in technology and a growing expectation of instantaneous, online access, it’s not uncommon to find a catering company still relying on old-school paper and processes for their event management solution. Missing even the smallest details can lead to a food shortage, menu mix-ups, or missed orders.

Food and Beverage 78

Food and Beverage Contracts Management Venues 78

Planning Pod

JUNE 10, 2022

Whether you offer on-site or off-site catering, dropoff or pickup, Planning Pod’s comprehensive catering software solution is trusted by 20,000+ hospitality, food services and event professionals because it…. Food-&-Beverage + Menu Management. Top Features. Kitchen and Team Management.

Food and Beverage 78

Food and Beverage 2022 Contracts Management 78

Planning Pod

SEPTEMBER 17, 2019

Thankfully, this is one area where technology and innovation have come to the rescue (especially for those of us who aren’t artistically inclined, like yours truly). Menus and meal management – Especially a useful feature if you run a catering business or restaurant or hotel that offers food-and-beverage services.

Event Design 141

Event Design Food and Beverage Events Management 141

Guidebook

DECEMBER 30, 2019

From leveraging mobile technology to staying atop of environmental best practices, we think organizers will continue to learn from their attendees. Look for sustainable venues, communication, vendors like food & beverage, and furniture rentals. Attendee personalization will be key.

2020 78

2020 Food and Beverage Sustainability Contracts 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Can event technology support the meeting objectives?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Can event technology support the meeting objectives?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. For example, if after evaluating your previous event, you realize you overspent on food, you can go into your high-level plan with a better understanding of how you’ll need to adjust your budget.

Food and Beverage 78

Food and Beverage Contracts Sponsorships Event Apps 78

PCMA Convene

MARCH 7, 2017

Better contract negotiations. For our largest event in 2016 we had to turn away more than 150 people. • Increase in what we budget for food and beverage, and managing other costs more closely. More technology, no printing, all materials electronic, on-demand name-badge printing, live streaming, more sophisticated mobile app.

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67