Attendease

JANUARY 21, 2021

Communication from the first touchpoint must answer the questions every experienced traveler will have. Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. Passing Trend: Hugless. Micro-Trend: Ultra Personalization.

2021 195

2021 Food and Beverage Travel Sustainability 195

Planning Pod

APRIL 12, 2020

Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Successful events hinge on many things , but having a responsive, dedicated team is right at the top. Step 6 – Conduct a thorough event planning process.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

GEVME

JUNE 27, 2018

Also, you should choose a venue that has sufficient parking in case some of your conference guests choose to travel by car. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Inquire where the food and beverages are coming from. But what if you’re not so lucky? Conclusion.

Conference 149

Conference Venues Food and Beverage Transportation 149

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

SmartMeetings

APRIL 19, 2017

A CVB publishes events calendars, news, and a directory of accommodations, for visitors, meeting planners and travel agents. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. With VR, planners can cut out travel, hotel stays and transportation expenses.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. We’ve traveled, we’ve seen what hotels are coming up, we’ve connected with the CVBs.

Negotiating 98

Negotiating Management Contracts 2028 98

SmartMeetings

JUNE 30, 2020

The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Destinations International’s “We’re Here to Help” recovery campaign was designed to unify the meetings, events and travel industry. Here are highlights.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Smart Meetings

NOVEMBER 8, 2024

With nearly 20 years in the travel and tourism industry, Pace has held positions at numerous destination organizations at both the state and local levels and spent over a decade with Visit Florida. She will oversee contracting for group room blocks and events and work on new client acquisition in local and international markets.

Food and Beverage 98

Food and Beverage Tourism Hospitality Hotels 98

Event Industry News

OCTOBER 7, 2019

The industry is all too aware of the environmental damage caused by everything from plastic and non-recyclable branded materials, food wastage, excessive travel, generators, transporting goods, long hours on-site or in the office to ‘get the job done’ and sleepless nights and stress.

Sustainability 106

Sustainability Food and Beverage Transportation 2015 106

SmartMeetings

APRIL 16, 2020

In Class 2 and 3 cases, where the chances of contracting the virus are much higher, Bickerton recommends a professional experienced in bioremediation and the elimination of biohazards, such as bloodborne and coronavirus-specific pathogens. What is their approach to food and beverage accommodations?

Venues 139

Venues Food and Beverage Contracts Consulting 139

GEVME

JANUARY 27, 2020

And everybody loves enjoying a day, an evening or perhaps a weekend with lots of food, drinks, discussions, connecting with other people, exchanging ideas, workshops and/or other activities. . Food and beverage. – Food/beverage. Meeting Venue. Transportation . Using biodegradable tableware. – Venue.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

Smart Meetings

MARCH 22, 2024

In his most recent role as general manager of Calistoga Motor Lodge, he spearheaded a construction project that added 39 rooms, reduced food and beverage costs and skillfully managed finances. Along with expertise in corporate travel events and hotel contracting, he brings a passion for community service.

Food and Beverage 98

Food and Beverage Hospitality Social Media Hotels 98

PCMA Convene

APRIL 2, 2018

No stranger to online innovation, he’d been an early advisor to MakeMyTrip — which went on to become the largest online travel company in India — and sold two companies to Google in 2014. You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. A SUSTAINABLE MODEL.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

MeetingsNet

JULY 26, 2021

Individually packaged food and beverages. Our testing identified two infected participants—one who had contracted Covid-19 in July 2020 and was fully vaccinated. Meetings situated one person per six-foot table, each six feet apart. Masks worn indoors when not eating / drinking. Sanitized mic between speakers (masked).

Food and Beverage 105

Food and Beverage Contracts 2021 2020 105

MeetingsNet

JULY 26, 2021

Individually packaged food and beverages. Our testing identified two infected participants—one who had contracted Covid-19 in July 2020 and was fully vaccinated. Meetings situated one person per six-foot table, each six feet apart. Masks worn indoors when not eating / drinking. Sanitized mic between speakers (masked).

Food and Beverage 105

Food and Beverage Contracts 2021 2020 105

PCMA Convene

SEPTEMBER 30, 2020

Because of travel restrictions, Freedom Mortgage set up an unstaffed booth at the FAMP State Show. They gave us three options: Terminate our original contract and they would return our deposit with no penalty, Reschedule the event in 2020 with new contract terms; or. Postpone to 2021 with the same contract terms.”.

Trade Shows 105

Trade Shows Contracts 2020 Food and Beverage 105

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod is a one-stop-shop.

Hotels 148

Hotels Event Management Management Contracts 148

Eventinterface

JULY 14, 2016

Don’t bother yourself with learning the hotel language, use a company like HelmsBriscoe to help with negotiating and contracting – it will save you lots of time. I know that I’m successful when my client at the end of the year tells me that I saved the company X dollars through negotiating and careful contracting.

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

MeetingsNet

JANUARY 5, 2024

Recent research finds luxury travelers shifting their accommodation preferences, while the group segment is running well ahead of the transient-business segment. However, it’s not just competition from other meeting groups that has planners in a tough spot as they negotiate contract terms for their 2024 events.

Hotels 72

Hotels Food and Beverage Negotiating 2024 72

SmartMeetings

OCTOBER 28, 2020

Some of those costs may be offset by fewer people attending in person, meaning less food and beverage, hotel rooms and travel costs will be incurred. Alternative plans covered in the contract also need to include the possibility that a group may outgrow a venue if social-distancing guidelines make the space unworkable.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

SmartMeetings

OCTOBER 25, 2021

Going into full hostess mode, she arranged for a hospitality suite stocked with food and a changing room in case early arrivals wanted to hit the beach before the welcome reception. “I As a nod to food allergies, elegant labeling listing everything in the box, and the company logo aligned with the theme of the event.

Food and Beverage 111

Food and Beverage Contracts Hotels Trade Shows 111

SmartMeetings

JULY 25, 2019

In Smart Meetings’ latest webinar, Erin Wendell, senior director of event management at Maritz Travel, shared her tips and tricks when working with all-inclusive properties for incentive programs. Maritz Travel works with a handful of the many companies that offer all-inclusives in Mexico, the Caribbean, and Central and South America.

Negotiating 81

Negotiating Contracts Transportation Insurance 81

Smart Meetings

JUNE 28, 2024

This reduces travel, housing and F&B costs. Other factors to consider: In addition to survey feedback, mapping where attendees are located and researching flight options can help to narrow down a location almost everyone can reach with the fewest travel delays. Like most things in life, timing makes a difference.

Food and Beverage 74

Food and Beverage 2030 2024 Negotiating 74

Event Marketer

MAY 17, 2021

Shelley Hodgkinson, senior director-event solutions at Walmart, described the “new budget” her team is preparing to build in EM’s webinar, Mastering Event Contracts in the Post-COVID Era. “As As people start to work through it, they’ll look at things differently, and look at things they’ve never looked at before,” she said.

Tech 143

Tech Food and Beverage Retail Technology 143

Smart Meetings

JULY 26, 2024

Properties have realized this is a great market for them will work with you on how you package your food and beverage. “It’s It’s not just the standard all-inclusive package; they’re willing to stretch that boundary with you and I think that’s made a huge difference because the food part was a big detractor.”

Food and Beverage 95

Food and Beverage Negotiating Contracts Meetings 95

Smart Meetings

SEPTEMBER 5, 2018

Whether they’re checking IDs for a 21-plus event, patrolling your event space overnight, or keeping your attendees safe during the event, contracting a security company is a must. Between parking, mileage, airfare, taxis, hotel room nights, meals, and per diems—travel expenses can add up.

Entertainment 107

Entertainment Travel Advertising Sponsorships 107

Social Tables

SEPTEMBER 21, 2023

Acting as an event venue opens restaurants to the revenue potential associated with event rental and catering services—revenue with higher profit margins than traditional food service. With built-in food service available , guests never have to worry about their food getting cold as it travels from the kitchen to the event.

Food and Beverage 88

Food and Beverage Social Media Venues Contracts 88

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. In today’s world, a hotel block is considered a professional courtesy because it makes it easy for guests to book their travel and make a reservation.

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

2021 223

2021 Speakers Sponsorships Events 223

The Castle Group

MARCH 2, 2021

Consult convention and visitors’ bureaus and travel partners for local updates and work closely with your hotel reps to ensure that the optimum health, safety and sanitation protocols, room layouts and capacity limits are met. Vet your live venue. Enlist separate planning teams. In-person and virtual meetings have different logistical needs.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increase in what we budget for food and beverage, and managing other costs more closely. Increased offerings at our meetings to attract members to attend because the economy allows more of them to travel now. Added a day as well as additional workshops; expanded available exhibit space. .

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. But the extra time will give you the opportunity to plan trickier items like travel arrangements. Confirm vendor orders.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Smart Meetings

OCTOBER 12, 2022

ballroom, a 90,000-square-foot theater, a 25,000-square-foot Meridian Garden, 57 meeting spaces, 3,700 guest rooms and 27 different food and beverage outlets on the 25-acre property, soon to be announced. Traveling to Jamaica has been even easier after the island removed all Covid-related entry requirements in April 2022.

2022 117

2022 Airlines Hotels Tourism 117

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Coordinate accommodation room blocks and travel.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Coordinate accommodation room blocks and travel.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78