SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

APRIL 16, 2020

As COVID-19 wanes and people begin meeting again, what should planners know about precautions venues must take to ensure clean, safe spaces? He offered insight into how venues can make sure their spaces are ready for meetings. Class 2: Someone in the venue has had recent contact with an infected person.

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Venues Food and Beverage Contracts Consulting 139

Event Farm

OCTOBER 25, 2021

The employee or contractor who is certified for this role is in charge of compliance with state and local regulations and any compliance requirements established by your organization, venue, or insurance carrier. The Advisor establishes the safety policies and procedures for the event but leaves the enforcement to your security team. #12:

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Conferences that Work

SEPTEMBER 20, 2021

The risk of contracting COVID-19 during a grocery store masked visit is far less than the overall risk for everyone in the U.S. Rather, they want to know if attending the event will significantly (defined by them) increase their likelihood of contracting COVID-19. I promised to publicize the venues that had made these upgrades.

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2021 Travel Events Fashion 360

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

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Venues Management Contracts Food and Beverage 148

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . General: What is the venue’s policy on the postponement, and what are the associated fees? Food and Beverage: How will the food be served and/or presented? Can we still have a buffet or food stations?

Venues 114

Venues Food and Beverage Negotiating Contracts 114

Planning Pod

JANUARY 17, 2023

Planning Pod’s BEO layouts can include any important details already stored within an event, like: Basic info like event name, event venue/location, start time and end time, associated vendor information and headcounts. Food & Beverage packages. Food & Beverage service times, delivery information and locations.

Food and Beverage 135

Food and Beverage Contracts Venues Events 135

Social Tables

MAY 30, 2019

In this post: Items Needed for a Birthday Party Party Planning Tips: 2-3 Months Before Party Planning Tips: 1 Month Before Party Planning Tips: 1 Week Before Party Planning Tips: 1 Day Before Party Planning Tips: Day of Party Party Planning Tips for Working with Venues What does a successful party look like? Food and beverage party supplies.

Food and Beverage 199

Food and Beverage Entertainment 2026 Venues 199

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Smart Meetings

JUNE 27, 2023

But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. year period of time have shifted into the future years causing a significant demand and compression issue when contracting with hotels,” Payne said. Smart Meetings chatted with Cheryl M.

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Negotiating Contracts 2026 Hotels 92

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Post-Covid Contract Solutions.”. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

Contracts 78

Contracts Insurance Negotiating Government 78

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Venue Rental. Concession (food and beverage and merchandise sales). Grants and contracts. Number of People.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Prestige Events Magazine

OCTOBER 10, 2023

The arm of national catering business, Amadeus , responsible for the delivery of standalone event catering, has secured its latest contract with Unique Venues Birmingham (UVB). Events by Amadeus has been working with UVB since 2019, and the team have signed a new three-year contract to deliver catering provisions to the organisation.

Contracts 59

Contracts Venues Food and Beverage Sustainability 59

Event Industry News

AUGUST 29, 2019

The International Convention Centre (ICC) in Birmingham and its in-house caterer, Amadeus, are utilising cutting-edge AI technology to reduce food waste at the venue by a third. Working with Winnow Solutions, they have now installed software that monitors both the type and amount of food being disposed of. Areas of interest.

Food and Beverage 79

Food and Beverage Sustainability Contracts 2018 79

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. You would be surprised at how many people do not actually read every line in a contract. However, you might consider negotiating the prior year’s rates for services such as food and beverage.

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Negotiating Contracts Food and Beverage 2018 65

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. You may be surprised how down-to-earth their suggestions are.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

MeetingsNet

APRIL 15, 2024

Every meeting element—the budget, the agenda, the food and beverage, the production, all of it—will go through several iterations as the planning goes on. Based on his answer, Nguyen reiterated the reason the original venue was chosen versus others in the destination and how it did, in fact, fit the executives’ goals.

Food and Beverage 115

Food and Beverage Contracts Transportation Venues 115

Coterie Spark

AUGUST 14, 2019

Whether you are hosting a conference, retreat, meeting, or any kind of event, you are likely to be providing food items to your guests. One of the biggest mistakes you can make as you wade through budget management is ignoring the importance of food and beverage. For better or worse, food impacts people and their feelings.

Food and Beverage 68

Food and Beverage Entertainment Contracts Consulting 68

Smart Meetings

AUGUST 23, 2024

Accessible, healthy, creative food and the people who order F&B for events took center stage at Smart Meetings Culinary Experience at Paris Las Vegas this week. The Power of Catering Tracy Stuckrath Meeting professional choices about food and beverage orders impact everything from sustainability, engagement and inclusivity to budget.

Food and Beverage 97

Food and Beverage Entertainment Sustainability Contracts 97

Planning Pod

JANUARY 17, 2017

Book vendors and venues for multiple events. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

Food and Beverage 133

Food and Beverage Negotiating Contracts Venues 133

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

GEVME

JANUARY 27, 2020

And everybody loves enjoying a day, an evening or perhaps a weekend with lots of food, drinks, discussions, connecting with other people, exchanging ideas, workshops and/or other activities. . Food and beverage. Meeting Venue. Where so ever place the event is happening at, it is known as the meeting venue.

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Sustainability Food and Beverage Transportation Events 194

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Event Marketer

FEBRUARY 21, 2024

Coffee is hot right now,” says Tracy Stuckrath, a food & beverage expert and founder of Thrive Meetings and Events. From the Coffee Bar Archives: Wake Up and Smell Eight Strategies for ‘Coffee Experiential’ 2024 Food & Beverage Trends to Inspire Your Event Menus How to incorporate it into your exhibit?

Trade Shows 96

Trade Shows Food and Beverage 2024 Contracts 96

Social Tables

OCTOBER 5, 2022

In this article, we break down exactly how to throw a Halloween party and guide you step-by-step through the entire process, from selecting the right venue and refining the party’s theme to sending invitations and making a menu. When you think of your dream venue, what do you see? How many guests would you like to invite? Get started.

Food and Beverage 29

Food and Beverage Entertainment Venues Transportation 29

Smart Meetings

MAY 6, 2022

The most recent seasons have taught us that venues with the ability to quickly adapt to their environment and their experiential offerings were the most resilient in a time of peak uncertainty. Having a clean venue is an element that contributes to the atmosphere and attractiveness of an event. Flexible Contract Language.

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

Event Planning BluePrint

OCTOBER 5, 2016

Before you jump ahead and pick an event venue, it’s important to take time to create a plan so you know how to plan an event properly. Review event venue choices. Before signing the venue contract, go and see the venue in person and meet the venue manager. Why food is the most important part of your event.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Use food as entertainment. Consider unconventional venues.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Are alcoholic beverages included?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

SmartMeetings

JULY 31, 2020

Contract and Pre-event Communication. Before the event, make certain your venue contract clearly specifies sanitation and safety responsibilities and has trained its staff on COVID-19 protocols. For more on contracts, see here.) The venue should offer numerous, conveniently located handwashing and sanitizing stations.

Contracts 115

Contracts Transportation Venues Events 115

Prestige Events Magazine

MAY 23, 2023

and UK Convene , the largest single provider of dedicated meeting and event venues in the U.S. UK events – 10% commission will be paid on the value of the contracted booking (excluding VAT), which includes the day delegate rate, room hire, and pre-booked food and beverage.

Food and Beverage 98

Food and Beverage Contracts Corporate Meetings Corporate Events 98

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod can help.

Hotels 148

Hotels Event Management Management Contracts 148

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. Let’s take a deeper look at what makes up a BEO. What Is a Banquet Event Order? How is a BEO typically used?

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109