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Mastering Event Contracts: Essential Negotiation Strategies for Meeting Planners in 2025

Smart Meetings

Avoid pitfalls and protect your event Contracts are the lifeblood and backbone of the meetings industry. Negotiating contracts is the first step before confirming speakers, color themes or catering options. That way, a contract can be ended without any issues or penalties. Sometimes, the numbers can get lost in the fine print.

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Smart Moves at Destinations International, Fairmont Dallas and More

Smart Meetings

Lauren Shoaf Pace Lauren Shoaf Pace, Destinations International Pace is appointed vice president of marketing at Destinations International (DI). In her role with DI, Pace will be responsible for the strategic development and implementation of all of the association’s marketing initiatives.

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Turbocharged: PPDS and Oracle Red Bull Racing continue winning formula with new multi-year Team Partner contract extension

Prestige Events Magazine

PPDS, the exclusive global provider of Philips Professional Displays, is proud to announce a new multi-year contract extension with Oracle Red Bull Racing, becoming a Team Partner while continuing as the sole supplier of digital displays to the eight-time Formula One World Championship winning team for 2025 and beyond.

Contracts 147
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NCBMP 2024 Brought History, Culture and Education to Alabama

Smart Meetings

One of them, “Must Have Contract Clauses,” was led by attorney Joshua Grimes, who touched on the latest in contract negotiations, such as force majeure clause changes, F&B cost increases, security issues and new laws ahead. Joshua Grimes, photo by On The Run LLC “Those words are gone from most hotel contracts,” he says.

Education 246
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Key Takeaways from MPI Northern California ACE 2025

Smart Meetings

1 2028 is Poised to Spur a Significant Market Shift With the demand for meeting space continuing to soar, event planners are increasingly feeling the pressure to lock in venues ASAP. With fewer daycare services available, many of the remaining providers are priced beyond affordability for hospitality employees.

2025 147
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New ‘60 Great Queen Street’ brand unveiled for commercial events at Freemasons’ Hall

Prestige Events Magazine

The announcement comes as Smart Group, the owner of Moving Venue which was appointed as sole catering partner at Freemasons Hall in July 2024, takes on full responsibility for the sales and marketing function for events at the venue.

2024 147
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Contract Clauses You Need in 2025

SmartMeetings

Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. in hospitality. in hospitality. Warner advises caution.