Velvet Chainsaw

APRIL 9, 2020

Summertime V-shape – deeper contraction, bigger recovery. Fall Recovery – Extended contraction. For refunds, take the lead from what airlines and hotels are doing for individual cancellations. We like using an outside resource to set the scenario goal post. For each scenario: Define the new event experience. Refunds and FAQs.

Conference 418

Conference Contracts Airlines Trade Shows 418

EventMB

NOVEMBER 13, 2023

Skift Take: Don’t be fooled by generic concessions and terms offered by hotels. Having the right negotiating strategy will save time and money. Refugio Garcia Read the Complete Story On Skift Meetings

Negotiating 209

Negotiating Hotels Events Meetings 209

SmartMeetings

MAY 16, 2024

What to watch For Contracts don’t sound exciting. But if you look at them another way, event contracts are a dynamic landscape that can either serve as a solid foundation for your event, or a swampy marsh full of lurking danger! Lots of legal language, tons of details—essentially, a heavy lift. Be an early bird.

Contracts 98

Contracts 2024 Food and Beverage Hospitality 98

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

FEBRUARY 4, 2022

2022 contracting will require going back to basics. Contracting in the current Covid climate, however, is complex—everything feels unsettled, so it’s hard to know how to plan. Anyone who has written a contract in the COVID era has learned one thing—patience! How do we navigate this ever-changing environment?

Contracts 116

Contracts Site Selections 2022 Risk Management 116

Planning Pod

JANUARY 10, 2021

Hotel sales, banquet and private event managers know what it’s like to work under pressure. Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Planning Pod can help.

Hotels 148

Hotels Event Management Management Contracts 148

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Tips for Negotiating Your Next Big Event Contract Cheryl M. The post Best of 2023: Event Contracts and Budgeting appeared first on Smart Meetings.

Contracts 105

Contracts 2023 Negotiating Financial 105

MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. Right now, the meetings industry’s landscape features high demand, rising prices, and hotel reps’ relative inexperience with meetings, all of which make planners’ jobs more difficult than ever.

Contracts 111

Contracts Negotiating Hotels Tourism 111

MeetingsNet

NOVEMBER 16, 2023

engine is impressive, but planners need to understand how best to use its contracts section and how human expertise is still required. of Grimes Law Offices, LLC, the legal contracts section of the Spark platform should be approached with care. For example, he asked the system for an overbooking clause for a group hotel contract.

Contracts 105

Contracts Meetings Hotels Transportation 105

Planning Pod

OCTOBER 14, 2020

The fact that hotels use a half dozen or more software systems to manage all their operations is commonly accepted as “business as usual”. Unfortunately, for many hotel sales staff and catering managers, this often cobbled-together assembly of stand-alone applications and manual processes hinders them from actually doing business.

Hotels 148

Hotels Contracts Management Venues 148

Smart Meetings

MARCH 20, 2024

Force m ajeure and clauses to keep in your next contract Watch the full webinar here. Contracts are the life blood of the meeting industry. Keep Relationships in the Details One key aspect that is sometimes overlooked in the contract process is relationships. Make sure [the service charges are] written into the contract.

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

EventMB

AUGUST 19, 2024

Skift Take: Companies are leaning heavily on “just-in-time” talent, hired for tasks like sourcing or registration, or to spend a couple of weeks doing site inspections or hotel contracting. Barbara Scofidio Read the Complete Story On Skift Meetings

Meetings 208

Meetings Contracts Hotels Event Management 208

MeetingsNet

JUNE 27, 2023

Hotel contracts have changed, and you can’t assume common pre-pandemic terms still apply. Here are some of the top trends to be aware of as you start the contracting process. hotels to require only a small deposit, if any, at the time of contract execution or within 10 to 14 business days after contract signature.

Hotels 111

Hotels Contracts Meetings Events 111

Smart Meetings

JUNE 27, 2023

But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. year period of time have shifted into the future years causing a significant demand and compression issue when contracting with hotels,” Payne said. “All Hotels want to make up for lost time, lost money.

Negotiating 92

Negotiating Contracts 2026 Hotels 92

MeetingsNet

NOVEMBER 29, 2022

Does your hotel contract make it easy for a hotel to relocate your business? If your hotel contract was written before or during the Covid pandemic, you’d better watch your back. If the hotel cancels, the group now has to submit a list of its actual costs to move, with receipts to prove it. “If Grimes, Esq.

Hotels 105

Hotels Food and Beverage Contracts 2017 105

Smart Meetings

AUGUST 12, 2024

Proposed law may impact pricing, but it’s more complicated than that The city that doesn’t sleep should not mind having the number of its hotel rooms go down, but meeting profs will—and proposed licensing of hotels in New York City will hasten the drop, according to trade groups for the hotel industry.

Hotels 116

Hotels 2027 Meetings Contracts 116

MeetingsNet

DECEMBER 20, 2022

On December 16 in Berlin, Germany, the 427-room Radisson Collection Hotel was forced to close after its elevated lobby aquarium—standing approximately 50 feet tall and 35 feet wide and containing 260,000 gallons of water and 1,500 fish—burst without warning. and nobody was killed.

Hotels 105

Hotels Meetings Contracts Financial 105

MeetingsNet

JULY 10, 2023

In the Los Angeles International Airport area, several thousand hotel workers walked off the job on July 10. The workers’ union, UNITE HERE Local 11, calls the action the “second wave” of a multi-hotel strike in Southern California. The first three-day strike affected 19 hotels over the recent July 4 holiday weekend.

Hotels 98

Hotels Contracts Negotiating Tourism 98

Smart Meetings

OCTOBER 18, 2022

Now, the question is how to build contracts moving forward. Phoenix-based hotel attorney Lisa Devlin sat down for some rapid-fire questions about what is and isn’t working today and offered her prescription for a win-win solution to trading contract clauses. Read More : A Breakdown of Post-Pandemic Contract Clauses.

Hotels 98

Hotels Negotiating Contracts Financial 98

Eventmobi

MAY 18, 2020

“We’re working closely with our hotel partners to stay up to date with all the upcoming changes including: new technology, hotel operations, testing and training for employees, access to PPE, new guest check-in flow, as well as specific cleaning guidelines, f & b handling and sanitation policies.”

Entertainment 396

Entertainment Hotels Venues Retail 396

EventMB

AUGUST 19, 2024

There has been a significant increase in what we call variable or on-demand planner contracting tied to third-party planning organizations,” said Todd Taranto, president of Cadre , a placement firm for event industry freelancers. She now finds herself contracting for fellow FICP members.

Meetings 160

Meetings Contracts Insurance 2007 160

Velvet Chainsaw

NOVEMBER 16, 2022

The meeting rooms you contracted for may have been double booked. Overloaded account and project managers — Nearly every hotel, general service contractor, AV, and registration company had to lay off a significant number of client-facing team members. Space conflicts — There were many re-bookings during the pandemic.

Conference 195

Conference Food and Beverage 2022 Hotels 195

Conferences that Work

FEBRUARY 28, 2022

We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19. As described below, very few hotels (and venues) seem to have implemented ASHRAE’S building readiness standards for air quality in their properties. Accommodations.

Meetings 329

Meetings Airlines 2021 Travel 329

MeetingsNet

AUGUST 6, 2024

Meanwhile, downtown Tampa—where the city’s convention center and several big hotels reside—narrowly dodged significant flooding, as the Hillsborough River alongside the downtown district crested just below the top of its seawall. However, Tampa International Airport saw more than 150 flights cancelled on Sunday. It was cancelled.

Contracts 59

Contracts Banking Medical Meetings Hotels 59

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. More than Ever, Communication is the Key.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

Conferences that Work

SEPTEMBER 20, 2021

The risk of contracting COVID-19 during a grocery store masked visit is far less than the overall risk for everyone in the U.S. Rather, they want to know if attending the event will significantly (defined by them) increase their likelihood of contracting COVID-19. The latter regrettably includes a significant fraction of the U.S.

2021 360

2021 Travel Events Fashion 360

Planning Pod

NOVEMBER 12, 2020

When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Four Best Venue Management Software Solutions of 2021. #1 1 – Planning Pod.

Food and Beverage 148

Food and Beverage Venues Management 2021 148

MeetingsNet

JUNE 25, 2024

Meeting professionals will appreciate the law’s effect on how hotel pricing is displayed. Sometimes called resort fees, amenity fees, destination fees, urban fees, or facility fees, many hotels currently tack on per-night charges—typically ranging from $25 to $60—that aren’t part of the room rate.

Advertising 116

Advertising Healthcare Contracts Hotels 116

EventMB

JUNE 22, 2022

With many meeting planners and event organizers doubling up their bookings to compensate for postponed events from 2021 (and even 2020), it’s getting harder and harder to find hotel rooms and meeting spaces for groups both large and small. In reality, the real sticking point was a matter of hotel reluctance.

Meetings 185

Meetings Hotels 2020 B2B 185

MeetingsNet

JANUARY 5, 2024

From the wide view, the hotel industry should expect only a modest rise in demand (1.8 But from a narrower perspective—namely, looking at the hotels that accommodate the most business events—both demand growth and room-rate growth might well surpass those estimates. The result: Less negotiability for meetings.

Hotels 72

Hotels Food and Beverage Negotiating 2024 72

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Hotels, B&Bs, and corporate apartments are popular event accommodation partners. Contact nearby hotels for room block quotes and rate proposals.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Attendease

JANUARY 21, 2021

Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. There are a number of resources including the CDC who offer guidance – understand this is critical and will require time to plan and communicate. Shift: Touchless.

2021 397

2021 Food and Beverage Travel Sustainability 397

EventMB

JUNE 21, 2022

To her dismay, she learned that none of the bus drivers handling transfers to the hotels would be touching any of the luggage on the buses. Checking into a hotel In Reno, she knew not to expect daily housekeeping service, but she did not expect to find a bed with no bedding. “I The hotel was very grateful.”.

Hotels 172

Hotels Transportation Trade Shows Contracts 172

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 98

Negotiating Contracts Hotels 2024 98

MeetingsNet

OCTOBER 17, 2024

A Maritz report forecasts expected cost increases for group-focused hotels, airfares, F&B, and wages for event staff. Hotels*: Up 3%-5% Air: Up 2% F&B: Up 4% Wages for Event Staff: Up 4% 2025 Prices—total increase for meetings and events: 4.3% Here’s what to plan for. If your 2025 meeting budgets aren’t at least 4.3

2025 105

2025 Meetings 2024 Hotels 105

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. It’s something that hotel lawyers came up with. Joshua Grimes, Esq.,

Contracts 98

Contracts Negotiating Hotels Travel 98