Conferences that Work

FEBRUARY 28, 2022

We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19. If attendees and staff follow precautions, traveling to and from meetings is not as high-risk as the following activities. Plan for future COVID-19 variants (and new pandemics).

Meetings 332

Meetings Airlines 2021 Travel 332

MeetingPool

OCTOBER 5, 2017

As an event professional, you have likely seen your fair share of hotel AV contracts. Often, it’s tempting to just sign on the dotted line, especially since it means you don’t have to hunt down your own equipment and technicians. But, you shouldn’t always default to what the venue has to offer, as you might […].

Contracts 69

Contracts Hotels Venues Meeting Planning 69

Smart Meetings

APRIL 7, 2023

Oxford Economics’ Savelli explained that during past recessions, room demand overreacted, with sometimes twice as much of a contraction as the economy overall. A day of reconning may be coming for hotels,” Meyer said. Let’s take a deeper dive into why events and business travel might float above the turbulence.

Travel 246

Travel Banking Hospitality 2023 246

EventMB

JUNE 22, 2022

With many meeting planners and event organizers doubling up their bookings to compensate for postponed events from 2021 (and even 2020), it’s getting harder and harder to find hotel rooms and meeting spaces for groups both large and small. In reality, the real sticking point was a matter of hotel reluctance.

Meetings 185

Meetings Hotels 2020 B2B 185

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. For instance, if you like a certain hotel chain, consider approaching them about a yearly commitment. You would be surprised at how many people do not actually read every line in a contract.

Negotiating 65

Negotiating Contracts Food and Beverage 2018 65

Smart Meetings

DECEMBER 3, 2018

Spanning multiple hotels, thousands of rooms and millions of square feet of event space, a citywide requires a planner to manage a long list of responsibilities to make it successful. According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips.

Trade Shows 164

Trade Shows Negotiating Hotels Contracts 164

SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? What about the people who want to book a different hotel and just show up for the conference itself. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? The first thing to consider is leisure demand at your host hotel over your program dates. Getting Room Numbers Right. Start Sooner.

Meetings 98

Meetings Contracts Hotels Travel 98

Endless Events

JANUARY 25, 2019

They provide in-house AV and production at convention centers, venues, and hotels such as Kimpton, Hyatt, and Marriott, across the country. PSAV acquires Southern Audio Visual , with the acquisition came valuable partnerships with luxury hotels and strengthened their hold on key markets. Will this merger change that? Kelso & Co.

Event Technology 110

Event Technology Technology Meetings Hotels 110

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 91

Contracts Hotels Government Events 91

PCMA Convene

APRIL 28, 2020

If they have a live meeting planned in 2020, Colangelo said, they see that they must take it down — like a house, brick by brick. In fact, the biggest hindrance to association meeting planning right now is that “time is ticking away,” Colangelo said. What is the plan: Hit pause? Punt to fall?

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Destination Management Company , a local company that has extensive knowledge about a specific destination and organizes the logistics of meetings and events in that specific location.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. Jacki Bennis, Square One Meeting Planning. “As

Site Selections 81

Site Selections Contracts Meeting Planning Hotels 81

SmartMeetings

MAY 5, 2017

It can be challenging for those in the meeting planning profession, but looking on the bright side really does pay off. So rather than concentrating on the hurdles involved in event planning , let’s focus on the wonderful perks of this unique profession. Event planners are no strangers to airport terminals and hotel check-ins.

Risk Management 93

Risk Management Negotiating Travel Contracts 93

Connect Your Meetings

MAY 4, 2017

Along with my counterpart, my responsibilities include contracting hotels, ensuring on-site logistics meet contract requirements and processing foundation payments. My board positions involved meeting planning responsibilities, so I decided to take all my volunteer work and make a new career out of it.

Contracts 76

Contracts 2017 Government Hotels 76

PCMA Convene

MAY 8, 2020

He’s been speaking with four potential sites about hosting the two-day event, including the Dana Farber Center, another health-care facility, a hospital, and a small meeting venue. Each of those venues, he said, has told him they are “fine” with the meeting’s stipulations. live , for The Voice of Healthcare.

Healthcare 114

Healthcare 2021 2020 Meeting Planning 114

SmartMeetings

NOVEMBER 2, 2016

Hotels expect to make a few concessions in RFPs, particularly for groups booking 10 or more room nights, so it’s particularly important for planners to know about concessions that are available and how to request them. Re-Booking Clause: Needing to cancel a meeting that has already been contracted can be a planner’s worst nightmare.

Hotels 40

Hotels Negotiating Food and Beverage Contracts 40

PCMA Convene

MARCH 6, 2019

But the combined answers to the question give a clear sense that many meeting professionals are feeling crunched by a lack of resources — of money, staff, time, or all three — in the face of their jobs’ demands. Availability of big-box hotels. Budget — hotel and F&B costs. Increasing prices from hotels is killing me!!!

Contracts 69

Contracts Food and Beverage Hotels Negotiating 69

SmartMeetings

FEBRUARY 22, 2017

Company or organization: Sheraton Denver Downtown Hotel. What I love about my job: I enjoy the art of the sales process and meeting execution. What I love about my job: I love designing tools to help people collaborate at meetings. Tracy Blair. Job title: Director of sales and marketing. Heather Reid. Job title: Founder and CEO.

2017 85

2017 Contracts Negotiating Tech 85

SmartMeetings

SEPTEMBER 2, 2020

Access one of our many webinars , which provide relevant information that can increase your meetings knowledge. Not only can you step up your education virtually, but you can also familiarize yourself with the hybrid landscape—which is key if you plan on returning to meeting planning when things ramp back up.

Meetings 126

Meetings Airlines Education Hospitality 126

Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn what value-added items and upgrades can be negotiated and contracted to further extend your budget. Pritzker Award for Excellence.

Food and Beverage 53

Food and Beverage Negotiating Hotels Meeting Planning 53

MeetingsNet

JANUARY 26, 2018

Not only are we in a seller’s market, but planners will also face tighter budgets, higher meeting costs, and less bandwidth. So, what happens when an unstoppable force (supplier price increases) meets an immovable object (meeting planning budgets)? . Sell the Value of Your Meeting with F&B Actuals, Not Minimums.

Marketing 61

Marketing Food and Beverage 2019 Hotels 61

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Improving Contract Negotiation Skills. Meetings & Tradeshow Automation. These are a few of our most popular webinars from 2016.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

PCMA Convene

FEBRUARY 28, 2018

Spending less — Despite the continued improved economy, most meeting organizers are still being asked to cut back on meeting expenses, and the majority (63 percent) have been asked to focus on reducing F&B expenses, followed by AV costs (54 percent). I feel that I am being pushed out into less desirable locations/hotels.”.

Marketing 78

Marketing Meetings 2016 2007 78

SmartMeetings

FEBRUARY 22, 2017

Company or organization: Sheraton Denver Downtown Hotel. What I love about my job: I enjoy the art of the sales process and meeting execution. What I love about my job: I love designing tools to help people collaborate at meetings. Tracy Blair. Job title: Director of sales and marketing. Heather Reid. Job title: Founder and CEO.

2017 75

2017 Contracts Negotiating Tech 75

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. Pricing and Value While budget is always a consideration, don’t choose a pharmaceutical meeting planning company based solely on the lowest bid. It is not for commercial purposes.

Event Management 130

Event Management 2023 Management Healthcare 130

PCMA Convene

NOVEMBER 8, 2017

Less so the contracting, but more the sharing of ideas to make something work effectively in their space. Constantly meeting new people. Hotel sourcing and research. No meeting, destination, or even project is ever the same. Meeting attendees that we have gotten to know over the years. Negotiating contracts.

Contracts 58

Contracts Travel Medical Meetings Education 58

SmartMeetings

MAY 25, 2017

While he is not a lawyer or a doctor, he was happy to provide the following answers to questions about liability and medical issues based on his experience in meeting planning and law enforcement. To get more content like this, watch Alan Kleinfield’s cover story: Zeroing in on Meetings Security. Short answer: it depends.

Insurance 56

Insurance Government Hotels Social Media 56

SmartMeetings

FEBRUARY 1, 2017

Discover expert meetings services, coast to coast. The Hyatt Convention Alliance combines the collective power and strategic experience of ten of our landmark hotels from coast to coast and an unparalleled commitment to quality and service, taking meeting planning to an entirely new level.

Meetings 40

Meetings Contracts Hotels Meeting Planning 40

Plan Your Meetings

APRIL 25, 2017

Also, the client wanted special payment arrangements so it was back and forth with the hotel for weeks to work out the details. It took well over a week to finalize the contract. A few days later, I received an email from a company executive indicating that she had to run it past their internal event planning group for approval.

Contracts 37

Contracts Hotels Negotiating Event Planning 37

SmartMeetings

FEBRUARY 24, 2017

Cities that devote funds and square footage to building, maintaining and expanding state-of-the-art meeting facilities reap rewards in the form of increased meetings and conventions bookings, room night sales and visitor spending. To alleviate the issue, events have spilled over into nearby hotels in recent years.

Negotiating 45

Negotiating Site Selections 2014 Hotels 45

Plan Your Meetings

MARCH 25, 2019

We’ve seen, just in the last few weeks, pretty much the three largest hotel groups with a thousand plus hotels in their portfolio, cut commissions by 30 percent. But did you know that actually, hotels charge commission if a corporate chain gives a group lead to a hotel property? Disruptors.

Hotels 46

Hotels Tech Contracts Financial 46

Master the Event

DECEMBER 12, 2023

Today there always seems to be someone stating that they have they latest and greatest conference planning guide to help you do your meeting planning job. So it’s very important in the planning stages that each and every small item is addressed. Look for Substance in a Conference Planning Guide. Are they free?

Conference Planning 40

Conference Planning Conference Food and Beverage Contracts 40

Maritz Global Events

AUGUST 6, 2019

Every day is unique and I like that… one day working on future hotel contracts with our sourcing team and clients, other days troubleshooting room block challenges.”. From there it’s dinner, laundry and whatever else is needed for work or home. Then I do it all over again the next day,” she says.

Management 75

Management 2013 Contracts Meetings 75

SmartMeetings

NOVEMBER 28, 2016

Just about anything can happen at a meeting—a broken shoe heel, contract confusion , a sudden headache or the dreaded dead phone battery. To help, we’ve created a handy list of things meeting planners should find useful. Need to find a specific detail buried in the fine print of a hotel contract ? Sound familiar?

Meetings 52

Meetings Contracts Social Media Event Apps 52

PCMA Convene

MAY 31, 2016

an associate professor of hospitality management at the University of Arkansas, who both advises students on internships and helps meeting-planning organizations design well-rounded programs for them. His students are required to plan at least two events before graduation as part of their classwork. Ogbeide, Ph.D.,

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68

Master the Event

DECEMBER 12, 2023

Over the last couple of decades the event, conference,meeting planning industry has exploded. In every major city (and smaller ones) there are hundreds, if not thousands, of companies that specialize in event planning.

Event Planning 40

Event Planning Contracts Transportation Entertainment 40