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Avoid pitfalls and protect your event Contracts are the lifeblood and backbone of the meetings industry. Negotiating contracts is the first step before confirming speakers, color themes or catering options. That way, a contract can be ended without any issues or penalties. .
The Coalition’s 41st convention emphasized strength and resilience National Coalition of Black Meeting Professionals (NCBMP) held its 41st annual convention in Birmingham, Alabama, at Sheraton Birmingham Hotel and Westin Birmingham Hotel Nov. You can negotiate it back in, but what’s the difference? Let’s look at Covid.
Proposed law may impact pricing, but it’s more complicated than that The city that doesn’t sleep should not mind having the number of its hotel rooms go down, but meeting profs will—and proposed licensing of hotels in New York City will hasten the drop, according to trade groups for the hotel industry.
Meeting planners have many options when choosing a city to host their next corporate event. This unforgettable meeting destination is equipped with everything planners need for a successful meeting or convention. Read on for the reasons why meeting planners fall in love with Boise.
Creating experiences, setting the stage for networking opportunities, and fostering connections among colleagues and association members are what the meetings and events world is all about. Meetings MBA: Budgets, Models and Forecasts Budgets are great for estimating and tracking spending. In short, think big.
She will implement innovative strategies to garner business from meetings, events and leisure clientele while driving growth and awareness of the hotel. She will oversee contracting for group room blocks and events and work on new client acquisition in local and international markets.
But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. Smart Meetings chatted with Cheryl M. year period of time have shifted into the future years causing a significant demand and compression issue when contracting with hotels,” Payne said. “All
Meeting planners are responsible for the success of corporate events, conferences, and incentive programs. Hotels, CVBs, and destinations looking to attract more group business, need to understand the top pain points of meeting planners.
Force m ajeure and clauses to keep in your next contract Watch the full webinar here. Contracts are the life blood of the meeting industry. Smart Meetings sat down with Darryl B. Keep Relationships in the Details One key aspect that is sometimes overlooked in the contract process is relationships. Resort fees.
Smart Meetings’ October webinar, From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices , breaks it down. As planners learn more about practical best practices and work to implement them in their meetings, before they know it, the scope and scale of sustainability don’t seem nearly so daunting.
Designing accessible events topped almost all meetings industry event agendas in 2024, but few planners understand what is required to make everyone feel welcome even as equal access moves from the desired to the required column in their job descriptions. Is the carpet too thick for rolling a wheelchair? Are they too far from the elevator?
Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”
Nearly 2,500 Marriott hotel workers at seven downtown San Francisco properties walked off their jobs Thursday morning, threatening to disrupt the city’s busy fall convention season. Francis San Francisco on Union Square chanting, “No contract? 22–25), one of the year’s largest meetings in the city.
Here, Smart Meetings brings you the key takeaways. #1 1 2028 is Poised to Spur a Significant Market Shift With the demand for meeting space continuing to soar, event planners are increasingly feeling the pressure to lock in venues ASAP. Dominguez pointed to data showing that, on average, hotels currently have 14.5
If you thought event contracts were tricky before the pandemic, buckle up for even more complications. In 2020, executing the force majeure clause in a contract was fairly straightforward. The fundamental purpose of meetings had been frustrated. Performing the activities stipulated in the contract had been made impracticable.
Skift Take: Hotel fees buried deep in your contract or on your hotels web site can add 30-40% to the cost of your meeting. Barbara Scofidio Read the Complete Story On Skift Meetings Heres how to negotiate them down.
A Maritz report forecasts expected cost increases for group-focused hotels, airfares, F&B, and wages for event staff. If your 2025 meeting budgets aren’t at least 4.3 That’s upshot of the meetings and events cost forecast released by Maritz as part of the IMEX America edition of its industry trends report.
Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.
Now two years out from where we were at the pandemic’s genesis, one question continues to peck at the minds of meeting planners: “Can the fear of Covid be sufficient enough to trigger force majeure ?”. Post-Covid Contract Solutions.”. The Act of God: What To Include in Your Force Majeure Contract. Who’s Got Jurisdiction?
Most meeting planners found ways to move ahead, even if there were some tense moments and damages paid. Now, the question is how to build contracts moving forward. Read More : A Breakdown of Post-Pandemic Contract Clauses. Win-win: If a group has concerns, call the hotel and talk about it. Covid Cancellations.
Contract concerns. As optimism grows for business events returning later in 2021, hotels are testing the waters more aggressively on signed agreements. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. What contract concerns are you running up against?
Smart Meetings Extraordinary Experience focused on setting and reaching event goals When some of the most productive meeting professionals in the world meet in majestic The Westin La Paloma Resort & Spa in Tucson for three days of education, inspiration and networking, the experience has to be over the top. “We
Choosing Bellevue to Host Lenovo Tech World 2024 Meeting Attendee Needs Marty McCormack, destination sales manager, Visit Bellevue Bellevue is a major tech hub in the Pacific Northwest, which made it a top choice right off the bat. Its position as home to numerous tech companies makes it a prime choice for tech meetings in particular.
Skift Take: Hotel rates will rise globally in most locations next year, something to keep in mind when negotiating meetingcontracts. Andrea Doyle Read the Complete Story On Skift Meetings
Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. And prioritize.
The New Year is upon us and as we look at 2022 for our meetings and group gatherings, we gaze into the future with bright eyes and positive grins and think, what the heck is going on? It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotelcontracts. Meeting planners don’t need to be IT gurus.
The old meeting industry normal is long over, and many event professionals are still hoping and waiting for a new normal. In October 2020 I wrote two posts [1 , 2 ] about what a meeting industry new normal might look like. Holding in-person meetings: what do we now know? It’s time to take another look. Accommodations.
Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues.
Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. The post Meeting Planners Unite Sets 2019 Agenda appeared first on Smart Meetings.
Those stressful last-minute gyrations were just one of the issues addressed in Smart Meetings ’ latest webinar, “ Vital Lessons from Covid-era Medical Meetings ,” led by Kara Ferguson, meeting planner for American Society of Anesthesiologists , and Katie Bohrer, CEO of event design company Onwardly. Changing Plans on a Dime. “I’m
Smart Meetings Florida Experience elevated the gathering at every turn. Smart Meetings CEO Marin Bright The precise mixture of authentic connections, elevated experiences and innovative ideas is Smart Meetings CEO Marin Bright’s recipe for making everyone feel at home when they come together to get business done.
Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. in hospitality. Warner advises caution.
Skift Take: Companies are leaning heavily on “just-in-time” talent, hired for tasks like sourcing or registration, or to spend a couple of weeks doing site inspections or hotelcontracting. Barbara Scofidio Read the Complete Story On Skift Meetings
Predictions of a mass consolidation of the meetings industry have been swirling since the World Health Organization started advising lockdowns in early 2020 to “smooth the curve” of what was then known as novel coronavirus. The post A Unique Meetings Consolidation Model Grows appeared first on Smart Meetings. The Future.
Smart Meetings chatted with Michelle Crosby, CMP, CITP, an account executive at Bright Spot Incentives and Events, and Yvette Campbell, CMP, a meeting broker at Meetings Made Easy, to explore how planners can seek out third-party agencies and independent planners that fit their needs and how to integrate resources into their organization.
At Smart Meeting, we pride ourselves on bringing the best content, voices and tools to your fingertips and computer screens. Our webinars, the Knowledge Exchange, brought us essential insights on AI, incentives, wellness and contracts, just to name a few!
Skift Take: Don’t be fooled by generic concessions and terms offered by hotels. Refugio Garcia Read the Complete Story On Skift Meetings Having the right negotiating strategy will save time and money.
Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips. Bottom Line.
Finding ways to elevate attendee well-being is the new gold standard Prioritizing wellness in meetings and conventions is rapidly evolving from a nice-to-have feature to an essential component of creating a productive and positive meeting. It doesn’t have to be anything fancy.
The free program touches on topics, in the form of webinars, from the basics of meeting planning to more complex topics, such as event technology and sustainability. 4, which covered the basics of the event life cycle, from creating the event and RFP templating to contracting and asking suppliers the right questions. 25 at 11 a.m.
Choosing Bellevue to Host Lenovo Tech World 2024 Meeting Attendee Needs Marty McCormack, destination sales manager, Visit Bellevue Bellevue is a major tech hub in the Pacific Northwest, which made it a top choice right off the bat. Its position as home to numerous tech companies makes it a prime choice for tech meetings in particular.
“Everyone has a dog now,” Jenn Glynn, managing partner with Meeting Encore, stated this week in a conversation with Philip Eidsvold, vice president of strategic alliances at One10, about the changing demands of attracting attendees to in-person incentive trips. What contracts need to include and how to negotiate those from third parties.
What to watch For Contracts don’t sound exciting. But if you look at them another way, event contracts are a dynamic landscape that can either serve as a solid foundation for your event, or a swampy marsh full of lurking danger! Lots of legal language, tons of details—essentially, a heavy lift. Be an early bird.
For answers to those questions and more, there are meeting and events legal experts such as Jonathan T. That is why he strongly recommends planners include indemnification clauses in their contacts, ensuring hotels and third parties take on as much of the risk as possible. Contracts are self-inflicted wounds,” he says.
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