PCMA Convene

MAY 26, 2020

TED is one of the many formerly face-to-face events lining up speakers, such as Susan David, for their digital programming. I’ve been working with speakers at events for more than 20 years, and this almost feels like an entirely new job,” Tim Mathy, partner at Speak Inc., This is the Wild West of the speaker world.”.

Speakers 98

Speakers Event Design Contracts Insurance 98

SmartMeetings

JANUARY 17, 2025

Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. in hospitality. Warner advises caution.

Contracts 52

Contracts 2025 Negotiating Food and Beverage 52

Smart Meetings

JANUARY 4, 2019

However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Attendease

JANUARY 21, 2021

Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. We have seen experiences from fabulous speakers to 24-hour extravaganzas bringing global teams to shared moments. Shift: Touchless.

2021 397

2021 Food and Beverage Travel Sustainability 397

MeetingsNet

JULY 24, 2017

Everyone loses when speakers run long. Recently I watched a talented speaker (and friend) Patrick Henry deliver a fantastic presentation called “Be Re-memorable.” He was the fifth speaker that morning (way too many—right?), It’s easy to blame the speaker. The speaker needs to know it is never OK to go overtime.

Speakers 85

Speakers Contracts Hotels Meetings 85

Connect Your Meetings

DECEMBER 6, 2018

Register now for “Common Contract Mistakes” Sometimes little errors can cause big problems. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes.

Contracts 53

Contracts 2002 2006 2012 53

GEVME

JUNE 13, 2018

Choose the conference location and venue: Create a list of venue options (hotels, conference and business halls, open-space venues, etc.). Make your final selection, confirm the final details with a host, and sign a contract. Create a conference marketing plan: Write content (emails, agenda lists, speakers’ bios, blog posts, etc.).

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Hotels, B&Bs, and corporate apartments are popular event accommodation partners. Contact nearby hotels for room block quotes and rate proposals.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Quickmobile

FEBRUARY 14, 2018

Keeping your attendees reigned in and responsible is sometimes only half the battle; more important is keeping your speakers on-time, on-track, and ready to present. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

Conference 154

Conference Venues Speakers Travel 154

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The event ended up being a crowd pleaser, but she looked forward to a smoother execution the following year—when she took the VIP delegation to Rome Cavalieri, a Waldorf Astoria Hotel. Unfortunately, that was not to be.

Meetings 131

Meetings Contracts Speakers Venues 131

Event Industry News

JULY 22, 2022

NuBreed Hotels is a rapidly growing events focused global accommodation provider. Headquartered in the UK, they allow clients to access and offer discounted accommodation to their Exhibitors, Delegates, VIPs, Clients, Speakers, Staff and/or Attendees. Commission is shared on all bookings. They have over 1.3m

Hotels 59

Hotels Fashion Contracts 2019 59

SmartMeetings

MAY 11, 2020

This person assembles the necessary team to address any and all issues connected to the event: venue, F&B, content, speakers, entertainment, AV, registration, marketing, sponsorship and exhibiting, just to name a few. They troubleshoot for technical issues for both speakers and attendees. What Are the Physical Requirements?

Sponsorships 130

Sponsorships Speakers Tech Conference 130

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. We’ve traveled, we’ve seen what hotels are coming up, we’ve connected with the CVBs.

Negotiating 98

Negotiating Management Contracts 2028 98

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

Speakers 58

Speakers Contracts Negotiating Banking 58

SmartMeetings

JULY 30, 2024

For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. When it comes to F&B, negotiate a flat discount rate versus a discount if you achieve the contracted minimum. Or would a more recognizable “big name” speaker make more impact? This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

MeetingsNet

MAY 21, 2019

There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored. Attend this webinar to: Recognize the three fundamental principles to follow when negotiating international meeting contracts.

Negotiating 50

Negotiating Contracts Meetings Trade Shows 50

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Meeting professionals and hotels err on the side of more to ensure no one goes hungry. Tap your speakers’ bureau. Food and Beverage. Daily analysis will help to spot discrepancies in the moment.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Bizzabo

APRIL 23, 2021

Additionally, if you have in-person speakers, you’ll likely want multiple sets of microphones, unless you have someone sanitizing mics between each use. Build the need for personal space into your budget so you can assure your attendees, speakers, and partners that you’re taking their safety seriously. On-Site Contracts.

Contracts 102

Contracts Hotels Tech 2021 102

Endless Events

AUGUST 17, 2018

Or by constructing the talk in such a way that it syncs the brains of the audience and the speaker in remarkable ways. The secret is to make an impression with the venue design itself, even before they get to the keynote speakers. This is despite the steady increase in hotel bookings for business groups and events.

Conference 78

Conference Contracts B2B Speakers 78

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? You want to give as many details as possible about who, what, when, why, everything about your program to the hotel,” Poole said. Hotels are being inundated right now with RFPs and they hit the decline button real quick.” What should you include in the RFP?

Negotiating 105

Negotiating Contracts Hotels Consulting 105

PCMA Convene

JULY 2, 2020

Moving the event online required intense teamwork and support across the board, Hirsch said, with everyone figuring out the various logistics involved, including contract legalities, policies, technology, marketing, training, all while maintaining good relationships. Renegotiating Contracts, Keeping Relationships Intact.

Meetings 119

Meetings Contracts Speakers 2020 119

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Grants and contracts. Vendor commissions (hotels). Variable costs: $10/person.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. Supervision Fees. This is a common one.

Contracts 40

Contracts Hotels Wireless Negotiating 40

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum debuted in May 2021 to promote the distinction among Marriott CRN’s leading hotels and resorts, and each event is different. Room availability is a challenge; hotels are struggling to manage huge demand. In the face of these challenges, hotels are reimagining how they do business. And prioritize.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. . Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SmartMeetings

JULY 8, 2020

It means knowing everything we can and controlling everything we can, from seating in a restaurant to the cleaning and sanitizing in a hotel, and a hundred other details,” Breust says, ticking off the checklist of items that will be added to planner duties. Spread room bookings throughout the hotel.

Travel 119

Travel Contracts Hotels Transportation 119

Smart Meetings

AUGUST 2, 2024

Whether the playing field is national politics, a Southern California crime scene or a hotel contract negotiation, leading with love, empathy and respect is the fast track to building relationships across what might otherwise feel like unfathomable divides, according to keynote Corporal Ryan Tillman.

Contracts 105

Contracts Negotiating 2023 Conference 105

MeetingsNet

NOVEMBER 8, 2022

Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. Don’t just accept that you must use the in-house AV vendor ; ask if the venue’s in-house vendor contract is on an exclusive or preferred basis. Ask all presenters to specify what they need, and why.

Event Tech 121

Event Tech Tech Food and Beverage Contracts 121

SmartMeetings

APRIL 1, 2020

In the weeks leading up to the training, Herrera held ongoing conversations with registered students, experts, his team and the venue, Renaissance Las Vegas Hotel. Dominguez acknowledged that, often, meeting planners often have no choice but to pull the plug as they are tasked with undoing years of contracts in a day.

Contracts 95

Contracts Hotels Trade Shows Education 95

Expo Pass

MARCH 22, 2023

Use that to make decisions about advertisement, venue design, speaker selection, and even catering. This gives you time to put all the pieces together and to give advance notice to any desired speakers. Also, how close is it to airports and hotels? Build your budget. Put on your thinking cap, it’s time to look at the layout.

Event Planning 148

Event Planning Speakers Venues Negotiating 148

Coterie Spark

APRIL 5, 2018

If you host or plan conferences and meetings, chances are you have dealt with keynote speakers. In many cases you, or a client, are paying these speakers to perform. Either way, a speaker is one part of the larger investment in your program and/or your audience. Comfortable speakers deliver in more ways than one.

Speakers 40

Speakers Contracts Tech Travel 40

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Corporate events in conference halls, at hotels, or in crowded bars have become pretty commonplace and boring. Check the weather forecast.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. Venues such as Wyndham Hotels are hearing the call and putting wellness front and center as they promote their groups and meetings product. Hotels and other venues have to be realistic about the things they can offer well.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Attendease

SEPTEMBER 18, 2024

Not only does it shorten the learning curve, but you already know what to expect from a service and contract/policy standpoint—huge advantages when your bandwidth is stretched thin! Decor and design firms Transportation and travel providers Photography/videography teams Etc.

Management 195

Management Sponsorships Event Management Events 195

SmartMeetings

JULY 9, 2019

More : Master Win-Win Negotiations for Your Contracts. Suppliers should be able to explain everything in their contract, and the cost should make sense. If you have specific contract terms that you expect, share them with your RFP, not after the business is agreed upon.”. More : Win at Negotiating AV Services with Hotels.

Negotiating 98

Negotiating Contracts Hotels Hospitality 98

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. Once the contract has been signed, the tough talk doesn’t stop. Choices, Choices.

Financial 98

Financial Insurance Medical Meetings Contracts 98

Smart Meetings

NOVEMBER 26, 2024

Her mother is a full-time wheelchair user who traveled and sometimes would show up as the keynote speaker, but not have a room available with an accessible shower. AV requirements can get pricey fast, as some speakers might not be able to hold a microphone or need assistance. “If It’s a cultural fit.”

Transportation 98

Transportation 2024 Contracts Speakers 98