Endless Events

OCTOBER 24, 2018

We are seeing a common and alarming trend that hotels are charging exorbitant amounts to use their WIFI for your events. WIFI fees just much like all hotel restrictions are negotiable and there are ways to cut costs! On today’s episode of Whiteboard Wednesday, Will Curran is going to guide you through how to save on hotel WIFI.

Hotels 89

Hotels Negotiating Sponsorships Wireless 89

Attendease

SEPTEMBER 18, 2024

Not only does it shorten the learning curve, but you already know what to expect from a service and contract/policy standpoint—huge advantages when your bandwidth is stretched thin! I’ve attached a sponsorship prospectus outlining this year’s packages and benefits, including [highlight 2-3 key benefits].

Management 195

Management Sponsorships Event Management Events 195

SmartMeetings

MAY 11, 2020

This person assembles the necessary team to address any and all issues connected to the event: venue, F&B, content, speakers, entertainment, AV, registration, marketing, sponsorship and exhibiting, just to name a few. She is a graduate of Cornell University’s School of Hotel Administration and chief event planner at Turn-Key Events.

Sponsorships 130

Sponsorships Speakers Tech Conference 130

GEVME

JUNE 13, 2018

Choose the conference location and venue: Create a list of venue options (hotels, conference and business halls, open-space venues, etc.). Make your final selection, confirm the final details with a host, and sign a contract. It’s a good strategy to break down your budget into three sections: expected, planned, and actual costs.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Eventmobi

JANUARY 24, 2019

Grants and contracts. Sponsorship fees. Vendor commissions (hotels). Recommended Read: How to Create a Sponsorship Strategy that Will Maximize Your Event Revenue. Negotiate speaker contracts carefully and be clear about expenses speakers can claim. Exhibit or exposition booth rental fees. Management fees.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Endless Events

MAY 13, 2022

Traditionally, many event planners started their careers working in hospitality (as assistants at hotels, for example) and gradually moved into management. Event planning is a viable career for those who study: Marketing, PR or mass communications, Hospitality or hotel management, Business administration, Human resource management.

Event Planning 133

Event Planning Government 2014 Event Management 133

Endless Events

NOVEMBER 1, 2022

But before you get too entrenched in booking speakers or drawing up venue contracts, it’s best to think about how you’ll get results from an in-person event. If you host an in-person event, you’re limited to local attendees and attendees who are willing to pay for a hotel and airfare. Offer More Sponsorship Perks. Or engagement?

Sponsorships 132

Sponsorships Event Apps Events Advertising 132

PCMA Convene

JULY 2, 2020

Moving the event online required intense teamwork and support across the board, Hirsch said, with everyone figuring out the various logistics involved, including contract legalities, policies, technology, marketing, training, all while maintaining good relationships. Renegotiating Contracts, Keeping Relationships Intact.

Meetings 119

Meetings Contracts Speakers 2020 119

PCMA Convene

DECEMBER 11, 2018

From helping clients rethink their approaches to sponsorship at Talley Management Group (TMG) to serving on the Board of the Penn State Hotel & Restaurant Society, Heather Seasholtz, CMP, director of meetings and events at TMG, is a true difference-maker for the meetings industry. Sponsorship is also fun to watch.

Sponsorships 81

Sponsorships Contracts 2015 Negotiating 81

SmartMeetings

APRIL 17, 2020

I have also been helping local nonprofits get sponsorship. javitscenter & @usta BJK Tennis Center are being repurposed as hospitals & hotels are housing healthcare workers. I think how we meet will change—changes in food service/hybrid events/contract clauses/venues and cleaning parameters…” she tweeted.

Contracts 91

Contracts 2020 Healthcare Hospitality 91

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? Here are some tips on how to reduce costs and increase sponsorship value at your next hybrid event! Mix things up for your next hybrid event and seek out independent venues outside of the traditional hotel venue.

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Stova

MARCH 17, 2023

The Complete Guide to Event Sponsorship Many event professionals understand the importance of putting on an event with sponsorships but still struggle with developing a strategic approach to securing sponsors. At their best, sponsorships raise the brand value of both parties and reinforce their heritage and visions for the future.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Availability of big-box hotels. Budget — hotel and F&B costs. Increasing prices from hotels is killing me!!! Contract negotiation when dealing with India hotels.

Contracts 69

Contracts Food and Beverage Hotels Negotiating 69

MeetingsNet

JULY 9, 2021

“If you really need more money for success in a certain area, then ask for more, or move some from another area, or come up with one more creative sponsorship offering.”. I got them back to the hotel and cut them myself. Schwartz told a story about how he once made the most of just $300 allotted for décor for an evening event. “I

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

Meeting Tomorrow

SEPTEMBER 16, 2019

With so many in-house AV companies consolidating recently, it’s easy for event and meeting planners to feel like the AV company at the hotel is the only option they’ve got. That’s definitely what hotels would like you think, since they typically get a commission when you go with the in-house company. Next venue?

Hotels 80

Hotels Sponsorships Venues Contracts 80

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Use of more airport hotels with complimentary shuttle vs. booking private car service. • We have also increased the cost of our sponsorships and added new a la carte options. • What changes — positive or negative — have you made to your meeting over the last year because of the economy?

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Social Tables

MAY 14, 2019

When you have your list of finalists in hand you’ll have to submit a request for proposal to most of them (especially hotels!) If the hotel or venue sees adequate potential value in your RFP, you’ll receive a proposal outlining their quote as well as the specifics of the services included in that price point. You might get rejected.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Eventtia

OCTOBER 20, 2023

Moreover, forecasting potential revenue sources, such as ticket sales or sponsorships, requires careful analysis. Hotels might provide a luxurious backdrop but come with a hefty price tag. Your event might have revenue streams—like ticket sales, sponsorships, or merchandise. Step 10.

Financial 117

Financial Negotiating Entertainment Retail 117

PCMA Convene

FEBRUARY 28, 2018

We are preparing for fewer European attendees as a result of new European regulations restricting the sponsorship of physicians to attend conferences in the U.S. Contracting space — Total exhibition space shrank 20 percent compared to the average exposition footprint in last year’s survey. ASSOCIATION PROFESSIONALS.

Marketing 78

Marketing Meetings 2016 2007 78

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Gather has a full suite of calendaring features as well as lead collection and pipeline tools plus sales tools for managing proposals and contracts. Contract Management. And OpenTable. Tripleseat.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

JULY 27, 2022

Sometimes it is because they sincerely have little knowledge of what it actually costs to book an event space, order catering or contract out for event planning services. Online business tools with electronic signatures can make quick work of signing proposals , online contracts and banquet event orders (BEOs).

Venues 104

Venues Hospitality Contracts Events 104

Do Good Events

APRIL 4, 2023

This will help you determine costs ahead of signing a contract and find the best fit. An event in a renovated vintage theater may not need the same pipe-and-drape or room decor as a modern hotel ballroom. Sponsorships Companies often allocate certain dollar amounts for these types of sponsorship opportunities in their yearly budgets.

Sponsorships 52

Sponsorships Food and Beverage Venues Social Media 52

Capterra Event Management

JUNE 4, 2018

Hotel meeting rooms have transformed into large cruise ships at Dreamforce , leaving attendees in awe. Access to downtown (restaurants, bars, hotels, etc.). If you’re hosting a smaller, local event, you won’t need hotels to host dozens of out-of-state attendees, or easy access to an airport. Distance from airports.

Venues 64

Venues Transportation Hotels Event Planning 64

PCMA Convene

JANUARY 30, 2019

Over the past five years, VisitDallas has seen a 42-percent increase in hotel occupancy. Jones said that the organization receives one-third of the city portion of the hotel occupancy tax, which equates to between $18 million and $19 million each year. You can’t hold a DMO to typical hotel metrics [like RevPAR and ADR].

Tourism 49

Tourism Government 2003 Hotels 49

Do Good Events

AUGUST 16, 2021

We recommend tracking these cancellation policies for not just your venue, but your caterers, hotels, rentals and more. If you do choose to cancel an event or change the format, you may be faced with needing to refund or transfer dollars of paid sponsorship or ticket sales. Cancellation policies will outline your refunds and costs.

Sponsorships 52

Sponsorships Contracts 2021 2020 52

Corbin Ball

SEPTEMBER 13, 2016

CORBIN'S CONSULTING AND WRITING SERVICES S SPONSORSHIP: Want to help sponsor Corbin's Tech Talk Newsletter sent to nearly 11,000 subscribers in more than 70 countries interested in meetings, events, trade show and hotel technology? Find out the details at the TechTalk Sponsorship Page. TESTIMONIALS.

2016 60

2016 Sponsorships Trade Shows Travel 60

Canadian Special Events

FEBRUARY 9, 2023

Montréal, QC Apply Here Assistant Manager Quality Hotels and Suites, Gander, NL $52,000 – $58,000 a year Apply Here Event Marketer LeafFilter North of Canada, Winnipeg, MB Apply Here Director of Event Planning Marriott International, Inc., Kitchener, ON Apply here Assistant Director, Catering Sodexo Live!

Food and Beverage 52

Food and Beverage 2023 Sports Contracts 52

Nuila Events LLC

MARCH 30, 2016

Do you really want to get stuck negotiating contracts with hotels for sleeping rooms? After a few years in the event planning business, we know exactly how to handle pre-event marketing, promotional pieces for your event, and even how to find and close sponsorships for you.

Negotiating 40

Negotiating Social Media 2016 Sponsorships 40

Cvent: Event Marketing

JANUARY 15, 2019

Events such as trade shows and conferences generate direct revenue through ticket sales, paid sponsorship, and the sale of products and services. But what about the indirect and allocated cost such as staff salaries, shared services contracts, and overhead costs. Let’s apply that theory to events and meetings.

Trade Shows 38

Trade Shows Sponsorships Contracts Entertainment 38

SpotMe Blog

JUNE 13, 2023

Especially for global life science and pharma organizations that run hundreds or thousands of events every year. These companies provide end-to-end event management services. They use event data to inform decisions, then consistently deliver small thoughtful touches and big unforgettable experiences.

Event Management 130

Event Management 2023 Management Healthcare 130

Stova

MARCH 7, 2023

For example, uniform hotel concessions and contract clauses add value and guard against excessive attrition and cancellation fees. Tip: Win lucrative sponsorships. To score valuable sponsorships, look for a provider with exhibitor management software. Tip: Drive savings without diminishing event impact.

2023 52

2023 Event Technology Technology Sponsorships 52

Meeting Tomorrow

SEPTEMBER 16, 2019

With so many in-house AV companies consolidating recently, it’s easy for event and meeting planners to feel like the AV company at the hotel is the only option they’ve got. That’s definitely what hotels would like you think, since they typically get a commission when you go with the in-house company. Next venue?

Hotels 40

Hotels Sponsorships Venues Contracts 40

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Gather has a full suite of calendaring features as well as lead collection and pipeline tools plus sales tools for managing proposals and contracts. Contract Management. And OpenTable. Tripleseat.

Event Management 60

Event Management Management 2019 Social Media 60

Planner WIre

AUGUST 9, 2017

But I love knowing the pain and suffering we go through on a daily basis while running through airports, conference centers, and hotels. A new one had just arrived and since it was still in the little box, I decided to toss it in my bag, take it with, and plug it into the TV in my hotel room. ← Conference Event Sponsorship Guide.

Travel 45

Travel Hotels Conference Speakers 45

Event Planning BluePrint

MARCH 29, 2022

Let’s just say that their client list includes: Oprah, Jennifer Aniston, Elton John, Kim Kardashian, American Express, Cosmopolitan Magazine, Hard Rock Hotels and more. They design, plan and manage every project from conception to execution, including: Vendor contract negotiation. Marketing, PR and sponsorship. Event staffing.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

Plan Your Meetings

JANUARY 3, 2018

Art of the Deal: Strategic Hotel & Contract Negotiations. Check out Page 18 of the digital edition of the November 2017 issue of Plan Your Meetings for a free embedded MPI webinar!

Education 28

Education 2015 Negotiating Sponsorships 28

Event Leadership Institute

APRIL 2, 2018

Event Services (Banquets) Manager | Hyatt Hotels Corporation | Greenwich, CT. Event Manager | Hyatt Hotels Corporation | New Orleans, LA. Events & Sponsorship Manager | Magpul Industries | Austin, TX. Convention Services Coordinator | Omni Hotel & Resorts | Washington D.C. Connecticut. Massachusetts.

2018 40

2018 Event Management Events Management 40