Smart Meetings

APRIL 8, 2025

Gaudini, who has worked for major companies like Google and Amazon Web Services, shares her insights through practical advice and personal stories, making the book both informative and enjoyable. At just 204 pages, its packed with helpful information without being overwhelming.

Event Planning 217

Event Planning Financial Event Management Insurance 217

Event Marketer

OCTOBER 28, 2024

If I was to see a repeating mistake, is that event marketers and organizers are not asking valid questions when negotiating their venue contracts. Somewhere along the line they were told they couldn’t ask questions. They absolutely can. What does exclusive mean? What departments does that cover?

Event Tech 246

Event Tech Tech 2025 Negotiating 246

Velvet Chainsaw

MARCH 12, 2020

As indicated in a recent PCMA Convene article , Bill Reed, chief event strategy officer at the American Society of Hematology, encouraged event organizers to step up to the table, take command of the facts and help make the most informed and timely decisions for their individual organizations. Be transparent and empathetic.

Government 446

Government Social Media Contracts Travel 446

Smart Meetings

NOVEMBER 4, 2024

The panel was rounded out with Lori Allen, vice president of global event operations at Metlife , who has spent 20 years overseeing and enhancing global event strategies and brings particular expertise in managing complex global programs, consolidations, multi-regional contracts and fostering stakeholder engagement to meet business objectives.

Sustainability 219

Sustainability Event Planning Hotels Travel 219

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.

Negotiating 246

Negotiating Management Contracts 2028 246

Smart Meetings

APRIL 11, 2025

As part of a larger growth plan, the company also signed contracts for four more ocean ships, with two confirmed for delivery in 2031 and two more under option for 2033. We look forward to welcoming the worlds first hydrogen-powered cruise ship to our fleet in 2026.

Travel 189

Travel 2026 Tourism 2027 189

Planning Pod

JANUARY 7, 2025

Whether it’s a simple thank-you note, a personalized email with relevant information, or a phone call to address specific questions, consistent follow-up demonstrates genuine interest in the client and keeps your brand at the top of their mind. Proposal & contracting Now its time for everyones favorite part: closing deals.

Contracts 147

Contracts Management Events Event Management 147

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 105

Contracts Event Planning Events Financial 105

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Smart Meetings

AUGUST 2, 2024

Whether the playing field is national politics, a Southern California crime scene or a hotel contract negotiation, leading with love, empathy and respect is the fast track to building relationships across what might otherwise feel like unfathomable divides, according to keynote Corporal Ryan Tillman.

Contracts 264

Contracts Negotiating 2023 Conference 264

Smart Meetings

SEPTEMBER 28, 2023

Contract Lessons Lisa Sommer Devlin When the focus of the event is finding new places to bring events, kicking off with a lesson in what to include—and leave out—of contract clauses is always a good idea. Plus, personally identifiable information is covered by civil liability laws and guest expectations.

Meetings 246

Meetings Negotiating Contracts Hotels 246

Smart Meetings

DECEMBER 10, 2024

For planners, concepts that can be built into their Business Events Strategy shift them from reactive to proactive and start conversations (and in some cases concessions) around these important attendee experience elements early in the process rather than as an afterthought post-contracting.

2024 130

2024 Negotiating 2025 Tourism 130

MeetingsNet

NOVEMBER 16, 2023

engine is impressive, but planners need to understand how best to use its contracts section and how human expertise is still required. of Grimes Law Offices, LLC, the legal contracts section of the Spark platform should be approached with care. For example, he asked the system for an overbooking clause for a group hotel contract.

Contracts 103

Contracts Meetings Hotels Transportation 103

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” Keep yourself—and your suppliers—informed,” he says. Do Your Homework.

Contracts 209

Contracts Insurance Hotels Fashion 209

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

2024 264

2024 Meetings Contracts Hotels 264

Velvet Chainsaw

APRIL 12, 2022

In the B2C marketplace, performance-based contracts and deals are on the increase, meaning planning and data play an increasingly important role in influencer marketing in 2022. At the least, these metrics can better inform you as to who to invite next year to participate in your conference’s social media influencer campaign.

B2C 370

B2C Social Media B2B Advertising 370

Attendease

AUGUST 26, 2024

Webinars These online seminars or presentations allow companies to share expertise, product information, and thought leadership with audiences globally. Plus, with all of your data consolidated in one system , it’s easier to make informed, data-driven decisions about where to invest time and resources.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Smart Meetings

MAY 9, 2023

I think as long as the full price is displayed, including fees and other add-on charges, consumers are OK with it, because then they enter a contract fully informed. “From a consumer perspective the more transparency, the better,” he said. “ Freitag predicted that competitors will adopt the new approach with time.

Hospitality 290

Hospitality Contracts 2023 2021 290

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

Negotiating 87

Negotiating Contracts 2024 Events 87

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Convention and Visitors Bureaus are a great resource for gathering information about a destination. Most properties will negotiate for a lower price if they can lock in the business for two or three years.

Food and Beverage 220

Food and Beverage Negotiating Contracts Speakers 220

Planning Pod

OCTOBER 22, 2024

A Banquet Event Order (BEO) is a detailed document outlining all the essential information for a specific event. A BEO acts as an up-to-date central repository for all event-related information, ensuring everyone involved has access to the most current updates. Learn more today! What is a BEO? inclement weather, equipment failure).

Management 78

Management Food and Beverage Contracts Events 78

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin. Legal Risks.

Risk Management 164

Risk Management Management Contracts Insurance 164

Event Marketer

MAY 20, 2024

Advertisers are already tackling AI policies around fair use and transparency with brands adding clauses to contracts, while organizations like the Association of National Advertisers have released official advisements. Cockrill says it’s tempting to require everything to come through legal, IT and information security.

Advertising 259

Advertising Contracts Government 2018 259

Event Farm

OCTOBER 25, 2021

The biggest change in registration is the type of information you provide attendees so they know what to expect. #1: Attendees expect to see up-to-date information on your safety policies and your plan to deal with the situation as it unfolds. This information helps them to decide whether to attend. #3: Registration Touchpoints.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Include enough information in your RFP to show the value of your program to perspective hotels. Read More : Tips for Negotiating Your Next Big Event Contract The post Unlocking The Secret Weapon of a Corporate Planner appeared first on Smart Meetings.

Negotiating 264

Negotiating Contracts Hotels Consulting 264

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

Contracts 221

Contracts 2024 Conference Venues 221

EventSource

FEBRUARY 24, 2020

What information do you need from me before the wedding day? Remember, a photographer should never hesitate to provide you with references or a written contract, and they should make you feel comfortable and excited about your wedding photos. Will you give me the digital negatives or unlimited downloads so I can make my own prints?

Insurance 296

Insurance Contracts Travel Venues 296

Smart Meetings

APRIL 11, 2025

As part of a larger growth plan, the company also signed contracts for four more ocean ships, with two confirmed for delivery in 2031 and two more under option for 2033. We look forward to welcoming the worlds first hydrogen-powered cruise ship to our fleet in 2026.

Travel 130

Travel 2026 Tourism 2027 130

Attendease

JULY 6, 2023

Create a comparison grid To make an informed decision on the best event platform for your business, create a comparison grid. By this stage, you’ve invested the necessary time and effort to make informed decisions. Summary Finding the best event platform for your business is essential, but that doesn’t mean it’s easy.

Negotiating 368

Negotiating Events Contracts Event Management 368

Smart Meetings

AUGUST 30, 2024

Equip with the right tools: Provide freelancers with all necessary resources and information for success. Contracts and Agreements : Ensure that all freelancers have signed clear contracts outlining the scope of work, payment terms, and confidentiality agreements. Use tools like Slack or Trello to stay organized.

Meetings 233

Meetings Insurance Financial Contracts 233

Conferences that Work

MAY 14, 2018

Mythodology: We can contract a venue for our meeting before we design it. Sources for additional information. Reality : If you’re using smile sheets or online surveys, you’re learning nothing about the long-term value of your meeting. This is the meeting industry’s biggest dirty secret.

Conference 217

Conference 2011 2014 Contracts 217

Attendease

APRIL 24, 2023

In addition, it’s crucial to speak with both end-users and their managers, along with any key stakeholders who have been involved in software contract signings historically. If everyone agrees on the platform, would there be any reason for you to want to hold off on signing a contract? How much do you want to be a part of this process?

Event Management 195

Event Management Management Contracts Events 195

EventSource

APRIL 14, 2020

She gathered all the available dates for all the venues, reviewed contracts, and reached out to our vendors. Fidan was able to help us by decreasing our overall stress by contacting our vendors and getting all necessary information, she was able to negotiate for us, review all the contracts, and so much more.

2020 296

2020 Contracts Negotiating Government 296

Conferences that Work

FEBRUARY 13, 2017

So, when it’s time to minimize your taxes, modernize the bathroom, diagnose that stabbing stomach pain, draft a complex contract, or organize multiple regional conferences — in short, get help with something you can’t do yourself — how do you choose great help? It isn’t easy.

Contracts 214

Contracts Fashion Conference Meetings 214

Smart Meetings

AUGUST 10, 2022

Jeff Robinson, director of marketing with Visit Indy and Santiago Corrada, president and CEO of Visit Tampa Bay , joined Mayaan Ziv, CEO of AccessNow , at the same conference to share tips for meeting professionals looking for information about accessibility before sourcing a destination. Goals in Action.

Travel 264

Travel Tourism Advertising 2022 264

Event Industry News

FEBRUARY 24, 2025

Led by its expert working group, LIVE Green, it will provide artists with the tools and information to include sustainability clauses in their booking contracts. LIVE (Live music Industry Venues & Entertainment) has unveiled a new sustainability initiative.

Sustainability 59

Sustainability Contracts Entertainment Venues 59

Smart Meetings

NOVEMBER 23, 2021

Puerto Rico’s Travel Safe digital platform allows visitors to archive and verify documentation on a mobile device and can provide testing-site information for visitors’ return trips. United Airlines has collected information on international travel restrictions by continent, country and region and lists them on its website.

Travel 278

Travel Airlines Government Tourism 278