Smart Meetings

NOVEMBER 4, 2024

Smart Meetings’ October webinar, From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices , breaks it down. As planners learn more about practical best practices and work to implement them in their meetings, before they know it, the scope and scale of sustainability don’t seem nearly so daunting.

Sustainability 219

Sustainability Event Planning Hotels Travel 219

Smart Meetings

SEPTEMBER 28, 2023

Smart Meetings Extraordinary Experience focused on setting and reaching event goals When some of the most productive meeting professionals in the world meet in majestic The Westin La Paloma Resort & Spa in Tucson for three days of education, inspiration and networking, the experience has to be over the top. “We

Meetings 246

Meetings Negotiating Contracts Hotels 246

Smart Meetings

APRIL 11, 2025

Thinking about a cruise meeting or incentive but unsure if it aligns with your sustainability goals? As part of a larger growth plan, the company also signed contracts for four more ocean ships, with two confirmed for delivery in 2031 and two more under option for 2033. Hoping to give U.K. Once fully operational, the $1.5

Travel 189

Travel 2026 Tourism 2027 189

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues.

Contracts 52

Contracts 2025 Negotiating Hotels 52

Smart Meetings

OCTOBER 5, 2022

Even as in-person meetings continue to reemerge with a vengeance, virtual meetings have taken a primary position in the event professional toolbox. Yes, hybrid meetings are more complicated and costly, but virtual is here to stay without a doubt,” he said. A More Customer-focused Virtual Environment. “We The Back-up Plan.

Meetings 276

Meetings Food and Beverage 2021 Speakers 276

Smart Meetings

AUGUST 30, 2024

How the gig economy is impacting the events industry In honor of Labor Day, Smart Meetings chatted with Tracy Judge, founder and CEO of Soundings , to get the latest scoop on the trends currently emerging within the freelance meeting planner gig economy. SM What types of freelance meeting planner roles are most in demand?

Meetings 233

Meetings Insurance Financial Contracts 233

Smart Meetings

SEPTEMBER 24, 2024

Smart Meetings chatted with Michelle Crosby, CMP, CITP, an account executive at Bright Spot Incentives and Events, and Yvette Campbell, CMP, a meeting broker at Meetings Made Easy, to explore how planners can seek out third-party agencies and independent planners that fit their needs and how to integrate resources into their organization.

Negotiating 246

Negotiating Management Contracts 2028 246

Smart Meetings

DECEMBER 12, 2023

Finding ways to elevate attendee well-being is the new gold standard Prioritizing wellness in meetings and conventions is rapidly evolving from a nice-to-have feature to an essential component of creating a productive and positive meeting. It doesn’t have to be anything fancy.

Meetings 264

Meetings Speakers Contracts Tech 264

Smart Meetings

AUGUST 2, 2024

Authentic connections made with respect paved the way for business getting done The most important deliverable for a meeting is that everyone feels welcome. Smart Meetings Inclusive Experience at JW Marriott Miami Turnberry Resort & Spa this week started with the hospitality basics. Everything else depends on that. His parting tip?

Contracts 264

Contracts Negotiating 2023 Conference 264

Smart Meetings

DECEMBER 10, 2024

Smart Meetings chatted with Sophia Hyder Hock , chief inclusion officer for Destinations International, on the importance of inclusion and accessibility in the meetings industry. Smart Meetings Why are these discussions and resources about inclusion and accessibility in the meeting and events industry meaningful?

2024 130

2024 Negotiating 2025 Tourism 130

Planning Pod

JANUARY 7, 2025

Whether it’s a simple thank-you note, a personalized email with relevant information, or a phone call to address specific questions, consistent follow-up demonstrates genuine interest in the client and keeps your brand at the top of their mind. Proposal & contracting Now its time for everyones favorite part: closing deals.

Contracts 147

Contracts Management Events Event Management 147

MeetingsNet

NOVEMBER 16, 2023

The new meetings-industry A.I. engine is impressive, but planners need to understand how best to use its contracts section and how human expertise is still required. That’s the small print on the legal prompts in Spark, the meetings-specific generative-A.I. Warning: Please note that the generated output is not legal advice.

Contracts 103

Contracts Meetings Hotels Transportation 103

Smart Meetings

MARCH 23, 2023

Flight disruptions have become the norm rather than the exception, and when things go wrong–as they so often do now–we are at the mercy of the airlines’ own Contracts of Carriage, rules written by and most assuredly for the airlines. consumer is left with limited information, hardly any choices, and very little recourse.” consumer.”

Airlines 245

Airlines Travel Transportation Meetings 245

MeetingsNet

NOVEMBER 22, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? Disclose and Contract Early. Contracting for Internet.

Contracts 105

Contracts Negotiating Insurance Venues 105

Smart Meetings

APRIL 11, 2025

Thinking about a cruise meeting or incentive but unsure if it aligns with your sustainability goals? As part of a larger growth plan, the company also signed contracts for four more ocean ships, with two confirmed for delivery in 2031 and two more under option for 2033. Hoping to give U.K. Once fully operational, the $1.5

Travel 130

Travel 2026 Tourism 2027 130

Smart Meetings

DECEMBER 7, 2018

For answers to those questions and more, there are meeting and events legal experts such as Jonathan T. The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.”

Contracts 209

Contracts Insurance Hotels Fashion 209

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

Food and Beverage 220

Food and Beverage Negotiating Contracts Speakers 220

Attendease

AUGUST 26, 2024

Trade shows and exhibitions These large-scale industry gatherings allow companies to showcase products or services, connect with prospects, meet with partners/vendors, and assess competitors. Webinars These online seminars or presentations allow companies to share expertise, product information, and thought leadership with audiences globally.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Smart Meetings

MAY 9, 2023

I think as long as the full price is displayed, including fees and other add-on charges, consumers are OK with it, because then they enter a contract fully informed. The post Marriott Full Price Displays Go into Effect May 15 appeared first on Smart Meetings.

Hospitality 290

Hospitality Contracts 2023 2021 290

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Smart Meetings asked two veteran independent meeting professionals : ConferenceDirect Vice President Carolyn Poole and Bravo! Include enough information in your RFP to show the value of your program to perspective hotels. Events CEO Nancy Shaffer for answers.

Negotiating 264

Negotiating Contracts Hotels Consulting 264

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 105

Contracts Event Planning Events Financial 105

EventMB

JUNE 22, 2022

With many meeting planners and event organizers doubling up their bookings to compensate for postponed events from 2021 (and even 2020), it’s getting harder and harder to find hotel rooms and meeting spaces for groups both large and small. The New Marketplace Philosophy for Meeting Bookings. An End to Tedious Email Requests.

Meetings 185

Meetings Hotels 2020 B2B 185

Attendease

JULY 6, 2023

Whether delays in planning, frustrations due to lack of proper organization, arguments amongst team members, and the need for extra meetings to address any issues that may arise, these problems can eventually lead to someone else taking over the project. Skipping a needs assessment can have some serious consequences.

Negotiating 368

Negotiating Events Contracts Event Management 368

Smart Meetings

JULY 25, 2022

In a bid to dominate the meetings industry, MeetingPlay and Aventri (MPAV), which merged in January, have acquired eventcore. The MPAV merger intended to create a one-stop shop for meeting planners organizing in-person, hybrid and virtual events, Smart Meetings reported. Eventcore isn’t the only new tool under MPAV’s belt.

Technology 245

Technology Negotiating Contracts Meetings 245

Smart Meetings

NOVEMBER 9, 2018

Risk management is a dedicated preparedness rather than simply a mental exercise, according to Lisa Sommer Devlin, the most recent Smart Meetings webinar host. The most common risk in the meetings industry is cancellations. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A

Risk Management 164

Risk Management Management Contracts Insurance 164

Conferences that Work

MAY 14, 2018

Mythodology: Event socials are a good way to meet people. Participant-driven and participation-rich events provide far more opportunities to meet people you actually want to meet. Mythodology: Adding novelty to a meeting makes it better. But making your meeting better lasts. Sources for additional information.

Conference 217

Conference 2011 2014 Contracts 217

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 123

Meetings Contracts Insurance Hotels 123

Conferences that Work

NOVEMBER 13, 2022

Here are five examples of how explicit communication improves meetings. 1—Tell attendees how your meeting socials will be social! Want to make your meeting “socials” actually social? A little explicit pre-party communication will improve your meeting. Don’t just throw a party with loud music.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Smart Meetings

FEBRUARY 27, 2023

While sponsorships have been prevalent for a long time, further information about the popularity of digital and print options might surprise you. Establishing the conference fee, contracting with the venue and locking the dates will require some effort. Usually, your major budget items are F&B, A/V, and meeting space.

Conference 279

Conference Sponsorships Trade Shows Insurance 279

Smart Meetings

AUGUST 10, 2022

Jeff Robinson, director of marketing with Visit Indy and Santiago Corrada, president and CEO of Visit Tampa Bay , joined Mayaan Ziv, CEO of AccessNow , at the same conference to share tips for meeting professionals looking for information about accessibility before sourcing a destination. Goals in Action.

Travel 264

Travel Tourism Advertising 2022 264

Smart Meetings

SEPTEMBER 5, 2018

More: Hack Your Event Budget with Smart Meetings. More events are including a mobile app to give their attendees access to all event information at their fingertips. The post The Thoroughly Modern Event Budgeting Checklist appeared first on Smart Meetings. Income Estimate.

Entertainment 267

Entertainment Travel Advertising Sponsorships 267

Smart Meetings

JUNE 29, 2022

The People and Planet Village from Frankfurt will probably return adjacent to the Innovation Hub to showcase ways to run sustainable events, information about net-zero carbon initiatives and social responsibility activations all in one area, but there will probably be enhanced interactivity so people know what to do with the information.

Education 246

Education 2021 2025 Speakers 246

Event Farm

OCTOBER 25, 2021

The biggest change in registration is the type of information you provide attendees so they know what to expect. #1: Attendees expect to see up-to-date information on your safety policies and your plan to deal with the situation as it unfolds. This information helps them to decide whether to attend. #3: Registration Touchpoints.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

Contracts 221

Contracts 2024 Conference Venues 221

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

Negotiating 87

Negotiating Contracts 2024 Events 87

Prestige Events Magazine

JUNE 12, 2024

The wait is almost over – The Meetings Show 2024 kicks off at ExCeL London next week, and final preparations are in full swing for what promises to be THE must-attend event for #eventprofs this summer. Other meetings industry professionals are welcome to attend by purchasing a non-buyer visitor ticket.

2024 147

2024 Meetings Sustainability Education 147