MeetingsNet

SEPTEMBER 8, 2023

Tanna Pearman, meeting broker for Las Vegas-based Meetings Made Easy, handles site selection and contracting for both corporate and association clients, which means her approach to building RFPs focuses on different elements of each meeting to match a given destination and its various hotels.

Site Selections 52

Site Selections Hotels Negotiating Contracts 52

Connect Your Meetings

FEBRUARY 9, 2018

We asked experts to help deconstruct the complexities of the AV world to equip event coordinators of all experience levels with new information to employ at upcoming conferences. Don’t waste time working on a budget until you have real information on room usage, session agenda and AV needs,” says Scott Frankel.

Site Selections 59

Site Selections Social Media Contracts Technology 59

Connect Your Meetings

JULY 18, 2019

Collect emergency contact information (and actually have it readily available). If you aren’t already, you need to ask for every attendee’s emergency contact information. Quick Tip: Don’t be surprised if you receive some pushback or if certain information is not readily shared.

Risk Management 54

Risk Management Management 2013 Site Selections 54

PCMA Convene

JULY 22, 2024

Hansen’s first step is to go directly to the hotel to ask if it is publicly disclosing this information. If that data is not available on any of those sites, his next option is the Cornell Sustainability Benchmarking Index. “We That’s when the site selection contracts end — that’s now 2025,” Hansen said.

Site Selections 52

Site Selections Sustainability 2026 Transportation 52

Capterra Event Management

JANUARY 31, 2017

Venue Selection. Site Selection. Vendor/Contract Management. Our event management blog has plenty of resources regarding event management software, tech trends, and industry information here at your fingertips. Wedding Planning Strategy. Wedding Amenities. Wedding Logistics. Wedding Aesthetics. Price: $345.

Event Planning 40

Event Planning Contracts Social Media Event Management 40

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. The best event planners will have strong relationships with key vendors, so it’s easier to negotiate pricing and contract terms. Schedule: Events need to be broken down into manageable chunks. comment cards, surveys, etc.)

Social Media 62

Social Media Transportation Speakers Negotiating 62

Velvet Chainsaw

APRIL 4, 2023

Some associations and meeting organizers are reevaluating their site-selection requirements for future meetings as well as how to mitigate fall-out from members as they move forward with meetings at destinations previously contracted.

Site Selections 195

Site Selections Contracts Conference Meetings 195

SmartMeetings

JUNE 22, 2017

It starts with site selections—being aware of city and state policies, including laws that could be discriminatory,” Clapes says. It allows you back out of a contract without liability or damage costs if that state begins enacting any anti-LGBT legislation between the time of signing the contact and the time of program execution.

Meetings 92

Meetings Site Selections Speakers Negotiating 92

Plan Your Meetings

JUNE 27, 2016

If you crave a steady stream of how-to information, advice and inspiration delivered to your inbox, be sure to subscribe to PYM and share your stories with us here and on your favorite social platforms. Manage contracts. Provide emergency telephone numbers, etiquette information and run through potential scenarios with your staff.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. It’s more than breach of data and risk of your members’ information because hackers can disable entire systems, like gasoline pipelines and energy grids. Event safety has become a priority, if not for meeting planners, then for attendees.

2022 264

2022 Meetings Site Selections Hotels 264

Event Leadership Institute

FEBRUARY 11, 2021

One of the more telling examples is an article last fall by Jessica Lessin, founder and CEO of The Information, a leading tech industry media company, who wrote a widely shared article on LinkedIn titled, “ Virtual Events and Why I Am Never Going Back.” Industry Consolidation. Venues will close. Hotels will be converted to apartments.

2021 109

2021 Site Selections Contracts Venues 109

PCMA Convene

OCTOBER 31, 2016

that February to present to the Republican National Committee’s Site Selection Committee. A month later, representatives from the selection committee visited Cleveland, and the city moved to the next round of the competition. “It It actually started with DIA [the Drug Information Association’s annual meeting, on June 26–30].

2016 40

2016 Social Media Hotels 2014 40

SmartMeetings

JULY 8, 2020

Keep your personal information safe while traveling abroad with these tips. 2021 Meeting Safety Trends in 2022 It’s not just Covid-19 and it’s much more than F&B, room blocks and hotel contracts. 4 Top Tips for Picking a Safe, Secure Hotel Site As planners, we can prepare for bad things happening. Here’s how.

2022 52

2022 Hotels 2019 Site Selections 52

SmartMeetings

JANUARY 18, 2017

On site visits, planners should ask hotels and venues about their crisis management plans. Are the hospitality staff informed, trained and well-practiced in case of an emergency? Are there staff available on-site who can perform first aid if necessary? Attendee safety should be a top priority for every planner.

Transportation 40

Transportation Travel Contracts 2017 40