Smart Meetings

JUNE 28, 2024

Asking potential attendees in advance can help inform the sourcing process and lead to better outcomes. If you can contract far enough in advance, you can secure better rates before supply is squeezed. This reduces travel, housing and F&B costs. Like most things in life, timing makes a difference.

Food and Beverage 187

Food and Beverage 2030 2024 Negotiating 187

SmartMeetings

MAY 11, 2020

In an informal survey held during Global Meeting Industry Day in April, 62 percent of event planners said their events will be a hybrid-style moving forward, while 18 percent said there will be a greater demand for virtual-only events. They update all session information and incorporate the virtual platform technology into the website.

Sponsorships 130

Sponsorships Speakers Tech Conference 130

Eventinterface

MARCH 12, 2017

A few years ago, I was contracted to manage a conference. One of my first tasks was to review what was already in place, committed to and contracts signed. One of my first tasks was to review what was already in place, committed to and contracts signed. More information and registration.

Sponsorships 100

Sponsorships Contracts Meeting Planning Education 100

Endless Events

APRIL 27, 2023

In-kind sponsorships are relationships where a business sponsors an event by providing free goods or services rather than a financial contribution. So can in-kind sponsorships for events help you meet your event goals? The one organization I worked for that did a ton of event sponsorships had a sales department that did the selling.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71

Attendease

MARCH 19, 2024

Defining objectives will inform the decisions you make around content, activities, and resources for each event. Look for opportunities to save on bulk orders or multi-event vendor contracts. Establish centralized channels to facilitate the quick, transparent exchange of information within and across your planning team.

Management 195

Management Event Management Contracts Corporate Events 195

GEVME

AUGUST 13, 2019

Before you rush into any event partnership or sponsorship, you need to consider all the pros and cons of future relationships and pay attention to any possible warning signs. Disadvantageous event partnership contract, terms, and other issues. Be prepared for lengthy contracts. Signing a contract. Who the attendees are.

Contracts 136

Contracts Financial Social Media Marketing 136

Endless Events

NOVEMBER 1, 2022

But before you get too entrenched in booking speakers or drawing up venue contracts, it’s best to think about how you’ll get results from an in-person event. Event platforms collect demographics, contact information, and engagement metrics in one intuitive dashboard. Offer More Sponsorship Perks. Or engagement?

Sponsorships 132

Sponsorships Event Apps Events Advertising 132

Event Industry News

JANUARY 20, 2021

It is an extremely elegant way of presenting information or to entertain clients and investors. Following on from the success of the CVC event, Studio Giggle won a contract to produce Manchester United Football Club’s partnership events. Studio Giggle created a bespoke platform for them to host events for their sponsorship partners.

2020 134

2020 Sponsorships Contracts 2021 134

The MICE

JANUARY 9, 2025

To minimise waste in the fan zones, specific requirements were included in tender documents for gastronomy and sponsorship contracts, such as the use of reusable cups and a reduction in giveaways. Header image: ‘Green Rooms’ with information on biodiversity greening in Stuttgart.

2024 52

2024 Sustainability Sports Travel 52

QC Event School

DECEMBER 30, 2022

A well-written proposal should include all necessary information about the event, such as: Budgeting. This includes: Header with contact information. Furthermore, you should also make sure to include a signature line at the bottom, along with your printed name and contact information. Step 1: Gather the Necessary Information.

Sponsorships 105

Sponsorships Food and Beverage Transportation Risk Management 105

SpotMe Blog

SEPTEMBER 1, 2022

It allows you to build a central database of your attendee’s contact information. A conference pack is a bundle of important information about your conference. It may include the event agenda and information about the speakers and sponsors, for example. It contains information such as contact and communication history.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Socio Events

NOVEMBER 9, 2022

Before moving forward, it’s best to have a complete budget you can use to estimate potential ROI from ticket sales and sponsorships. Then, using this information, establish an event budget. Also, think about sponsorships. Finalize vendor contracts. Secure sponsorships. Organize your finances. VIP tickets?

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Event Leadership Institute

JULY 30, 2020

If applicable, develop sponsorship packages and begin soliciting partners. Regularly check registration numbers and progress to sponsorship goals. ? Draft and send press releases about important event details, including keynote or celebrity speakers, new product information, honorees, etc. ? Create branded materials (i.e.,

Event Planning 114

Event Planning Social Media Speakers Sponsorships 114

Event Planning BluePrint

NOVEMBER 10, 2021

I’ve even got a juicy story to share from a community member who had a friend back out of a contracted event, and how the event planner handled it. . My event planning templates have all the contracts you need to help you avoid unforeseen circumstances, which are covered under contacts. Don’t think you need contracts?

Event Planning 62

Event Planning Sponsorships Contracts Advertising 62

Eventmobi

JANUARY 10, 2024

However, when you adopt a conference app, you’ll see several distinctive benefits for your attendees and your team, including: Easy access to event information. There’s nothing more efficient than having all event-related information in the palm of your hand. Increased engagement. Make a decision. Implement and onboard.

Conference 195

Conference 2024 Event Apps Speakers 195

Event Planning BluePrint

MAY 27, 2024

This is where clear, lawyer-created event contracts come into play. The Event Toolkit Bundle Pro includes customizable contracts that will protect your services, income, and reputation. Non-Disclosure Agreement : Protects your trade secrets and confidential information.

Event Planning 62

Event Planning Sponsorships Contracts Corporate Events 62

Planning Pod

APRIL 12, 2020

Advertising – print and online Donations Exhibitors – booths, tables Registrations and ticketing Sponsorships. It’s best to get quotes upfront for all your expected costs so you have accurate information from the start. What do you do with this information once you’ve collected and compiled it? Event Income.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. Evaluate past events Your past events can provide you with a wealth of data and information on creating a budget for your next event. Creating an event budget can be overwhelming!

Food and Beverage 78

Food and Beverage Sponsorships Contracts Event Apps 78

Stova

MARCH 17, 2023

The Complete Guide to Event Sponsorship Many event professionals understand the importance of putting on an event with sponsorships but still struggle with developing a strategic approach to securing sponsors. At their best, sponsorships raise the brand value of both parties and reinforce their heritage and visions for the future.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

InitLive

MARCH 4, 2021

It is helpful to review your successes and shortcomings from your last conference and use that information to help inform your planning this time around. It is important to keep track of each vendor’s contract and deliverables to ensure there are no surprises when they start work. Vendor and sponsorship information.

Conference Planning 107

Conference Planning Conference Sponsorships Speakers 107

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Securing Sponsorships Build a list of target sponsors you’d want to support your event.

Sponsorships 91

Sponsorships Social Media Insurance Food and Beverage 91

Endless Events

OCTOBER 24, 2018

Sponsorship Opportunities. Next up is creating sponsorship opportunities. Well, I’ve seen this as a fantastic use of sponsorships. Imagine turning that into another sponsorship opportunity, putting a graphic up, but let’s even bring it further. After the contract, it’s called begging. Conclusion

Hotels 89

Hotels Negotiating Sponsorships Wireless 89

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. What are the benefits of event management software?

Event Management 112

Event Management Management 2019 Social Media 112

MeetingsNet

JULY 9, 2021

At the start of the project, Schwartz said, planners should establish how often budget-update meetings will happen and explain what information is expected from every person in those meetings. A few veteran planners underscored the importance of understanding the way that each group of stakeholders prefers to communicate.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

SpotMe Blog

JUNE 29, 2022

You might also be able to track down partners for the virtual event that can help cut costs, like a company that can help with live streaming, or offer reduced rates for virtual sponsorship opportunities. Traveling is stressful for many, especially now when some people are still at high risk of contracting COVID-19.

Event Marketing 130

Event Marketing Marketing Travel Events 130

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. Evaluate past events Your past events can provide you with a wealth of data and information on creating a budget for your next event. Creating an event budget can be overwhelming!

Food and Beverage 78

Food and Beverage Contracts Sponsorships Event Apps 78

TicketBud

DECEMBER 5, 2023

The earlier you can sign a contract, the better chance you have of nailing down special rates. Seeing how audiences engage with content can inform plans for your next event, giving you plenty of time to refocus and adjust if needed. Remember, logistics take time. Refer to your past year’s event analysis.

Marketing 110

Marketing Entertainment Negotiating Sponsorships 110

Hubilo Blog

MARCH 15, 2018

Venue Expenses (rent, furnishings like chairs, tables and so on, tech part for the venue, license permissions, contracts, Badges and Ids for the staff). ? Sponsorship — Next in the queue for event planning checklist is sponsorship requirements. Finding an event sponsorship is quite a challenging task in itself. .

Event Planning 83

Event Planning Sponsorships Advertising Speakers 83

ePly

MARCH 26, 2024

Event sponsorship is the way to go , but navigating how to secure funding for any type of event isn’t always simplistic. Not only do you need sponsors who offer enough funding, but you need to enter into contracts that protect your event and create an appealing opportunity for all parties.

Sponsorships 62

Sponsorships Social Media Financial Contracts 62

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Moreover, forecasting potential revenue sources, such as ticket sales or sponsorships, requires careful analysis. Step 10.

Financial 117

Financial Negotiating Entertainment Retail 117

Social Tables

MAY 14, 2019

With some savvy skills and a side of confidence, negotiating a venue contract can lead to a final agreement that’s much more favorable than what was in the initial proposal. Sponsorships pad your resource pool while partnerships with other businesses in the same community or industry help extend your reach. You might get rejected.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Event Industry News

JANUARY 10, 2019

Improving visitor dwell time is priory for exhibitions and as a result, organisers are becoming more creative with their contracted hall space. If you would like an informal chat and examples from other events email us info@evolutiondome.com , visit www.evolutiondome.com or you can download our Brochure HERE. The Glastonbury Effect.

2019 76

2019 2018 Trade Shows B2B 76

SpotMe Blog

DECEMBER 7, 2023

It also involves post-event analysis to determine the return on investment and inform future planning. Strategically source vendors and negotiate contracts to reduce expenses. Consider risks related to attendance, sponsorship, logistics, and technology and establish contingency plans.

Management 130

Management Meetings Risk Management Technology 130

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. A dedicated event website or a dedicated page on your company’s website that acts as an information hub for the event. Bio information. If possible, have contracts finalized and signed. Sponsorship. Finalize sponsor contracts and details. Sponsorship finalization.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

ePly

AUGUST 25, 2021

Can it be done entirely unaided, including payment and contracting if applicable? Now is the time to think about the key areas associated with not necessarily being in the office, such as: Online Contracting. “It It is time to move to online contracting? What barriers exist to the slow velocity? Printed Materials. Engagement. “We

Tech 62

Tech Contracts Technology Retail 62

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships. Take into account the different sponsorship packages and values. Underwriting.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Event Leadership Institute

DECEMBER 3, 2020

Because clients rely on us to provide this timely industry information and CPE, the decision was made to continue with our original September 2020 dates – now in a virtual format.”. The virtual exhibit hall featured vendor booths, which weren’t paid sponsorships. The exclusive event typically drew about 400 attendees.

Insurance 83

Insurance Speakers Contracts Conference 83