Smart Meetings

JANUARY 4, 2019

However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

SmartMeetings

APRIL 19, 2021

Here are some vital event insurance tips. Insurance Must-Haves. Event cancellation insurance can give you much-needed peace of mind. There are lots of options for events cancellation insurance out there, so shop around to find something that suits your needs. What to Include in Your Insurance Policy: Key Tips.

Insurance 124

Insurance Financial Social Media Banking 124

Smart Meetings

MARCH 28, 2022

Post-Covid Contract Solutions.”. We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

Contracts 78

Contracts Insurance Negotiating Government 78

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. With the Summer Olympic Games in Tokyo postponed to 2021 , some of the biggest insurance firms in the world are breathing an enormous sigh of relief.

Contracts 72

Contracts Hotels Insurance Negotiating 72

Smart Meetings

DECEMBER 27, 2021

With the pandemic and public concern fluctuating in the midst of uncertainty, event planners and professionals are left with an enormous responsibility to prepare themselves, their guests and their contracts for whatever comes next. Event Contract Essentials in the Covid Era. Harness the Power of Negotiation for Post-Covid Success. “In

Negotiating 52

Negotiating Contracts 2021 Risk Management 52

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Uncertainty Persists in the Short Term.

Meetings 123

Meetings Contracts Insurance Hotels 123

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? laundry list of specific events vs. broad catch-all language). March 22 at 11 a.m.

Contracts 105

Contracts Negotiating Insurance Government 105

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Try to give yourself some room to negotiate, he suggests. •

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

Contracts 90

Contracts Events Event Planning Insurance 90

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. Everything and I mean everything, is negotiable. merchandise sales.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Eventinterface

JUNE 4, 2018

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. How event planners can overcome challenges in working with AV companies. Latest AV trends event planners can implement to bring events to the next level. RELATED SHOWS.

Insurance 100

Insurance Negotiating Contracts Venues 100

Eventinterface

SEPTEMBER 4, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. How event planners can overcome challenges in working with AV companies. Latest AV trends event planners can implement to bring events to the next level. RELATED SHOWS.

Insurance 100

Insurance Negotiating Contracts Venues 100

Smart Meetings

DECEMBER 13, 2018

Insurance has become prohibitive, so having this Affordable Care Act option available is important to our members,” he said. A town-hall meeting at the conference identified other resources MPU could help secure, including limited liability insurance and streamlining IATA, CLIA and other travel agent certifications.

2019 89

2019 Meetings Insurance Negotiating 89

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

BizBash

DECEMBER 27, 2017

Smart contracts can be coded to reflect any data-driven business logic. Transfer of Ownership (Contracts, Titles) Transferring title of a property or negotiating contractual terms for financing, funding and loads is a long and onerous process with multiple intermediaries, include the legal profession. 2bn – World Bank).

Financial 80

Financial Banking Insurance Contracts 80

SmartMeetings

JULY 25, 2019

During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. During these negotiations, make sure you clearly state your expectations , including an agreed upon response time from your CSM. Encourage creativity in your property.

Negotiating 81

Negotiating Contracts Transportation Insurance 81

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Indemnification is another name for insurance requirement. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. There is a lot of technical wording in contracts, most of which will be outlined in the contract, but there are a few important terms that you might want to negotiate before the contract is in hand. Force Majeure Clause.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. On this episode of Event TALK we share how you can get that time back. In essence, what are the key pieces of information you need to provide a planner with a great proposal?

Conference 100

Conference 2015 Insurance Negotiating 100

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge.

2023 105

2023 Negotiating Insurance Financial 105

MeetingsNet

JANUARY 31, 2018

Here is the seven-step due diligence process recommended by Foster, who has led more than his fair share of clients through post-disaster negotiations from Hurricane Katrina in 2005 to last year’s hurricanes Harvey, Irma, and Maria. Think about the potential worst-case scenario, and whether you can negotiate that down.”.

Meetings 78

Meetings Contracts Insurance Negotiating 78

MeetingsNet

JANUARY 27, 2017

Thorough and appropriate contract coverage is a must. Hannah Kinnersley. Don’t let a series of unfortunate events derail your conference. Don’t let a series of unfortunate events derail your conference. read more.

Contracts 40

Contracts Insurance Conference Events 40

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. Once the contract has been signed, the tough talk doesn’t stop. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Medical Meetings Contracts 98

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin. Legal Risks.

Risk Management 65

Risk Management Management Contracts Insurance 65

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Negotiation Strategies: Maximizing Your Event Budget Negotiating with vendors and venues is an art.

Venues 62

Venues Negotiating Contracts Insurance 62

Smart Meetings

DECEMBER 19, 2022

The pair started with 25 brands and negotiated offerings to build a marketplace of “collections” at levels ranging from $1,500 to $10,000 for two guests, including taxes, fees and gratuities. Cassidy stressed that the programs they offer are not meant to take the place of organized incentive travel.

Travel 97

Travel Airlines Insurance Negotiating 97

SmartMeetings

OCTOBER 10, 2023

The disconnect extends to insurance companies as well, since trying to insure a business conference still often comes with a form asking if we are providing bouncy castles or other party accouterments. Read More : Tips for Negotiating Your Next Big Event Contract However, there is also the lawyer who prices on commission.

Insurance 98

Insurance Trade Shows Negotiating Banking 98

EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. However, if you can be flexible on the date of the event, don’t be afraid to negotiate. Finally, always make sure that you confirm all agreed times, dates, costs and any other details in a written contract. Quick Reads.

Venues 106

Venues Insurance Transportation Events 106

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. Cindy Heston, director of travel and events for Anthem, a health-insurance plan provider and Bizly subscriber, is a fan of the interface.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” You can’t insure against everything. Do Your Homework. The best practice is to instead have a back-up plan.”

Contracts 83

Contracts Insurance Hotels Fashion 83

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Anything after the contract is begging.”. you need to see. .

Negotiating 81

Negotiating Contracts Wireless Events 81

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. To avoid any roadblocks come load in time, have your Certificate of Insurance (COI) up-to-date and ready.

Tech 91

Tech Insurance Contracts Technology 91

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

2023 97

2023 Meetings Contracts Government 97

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

QC Event School

MAY 20, 2021

Contract negotiations and securing new vendors. There will also likely be an increase in wedding and event insurance. On top of this, you’ll be armed with the resources needed to educate, as well as understand both vendor contracts and negotiate terms. Postponing events and weddings multiple times.

Event Planning 105

Event Planning Negotiating Contracts Financial 105