PCMA Convene

MAY 26, 2020

TED is one of the many formerly face-to-face events lining up speakers, such as Susan David, for their digital programming. I’ve been working with speakers at events for more than 20 years, and this almost feels like an entirely new job,” Tim Mathy, partner at Speak Inc., This is the Wild West of the speaker world.”.

Speakers 98

Speakers Event Design Contracts Insurance 98

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Event Industry News

JANUARY 5, 2022

Panels, speakers, showcase artists are being assembled to include discussions on artists, contracts, crowd control, insurance, accessibility, diversity, the ‘don’t do it’ list, festival support and lobbying, fund raising, British Sign Language and a key musician for the Colin Irwin interview.

Conference 119

Conference Insurance Contracts Speakers 119

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Financial Venues Events 62

Quickmobile

FEBRUARY 14, 2018

Keeping your attendees reigned in and responsible is sometimes only half the battle; more important is keeping your speakers on-time, on-track, and ready to present. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

Conference 154

Conference Venues Speakers Travel 154

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Indemnification is another name for insurance requirement. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The space had been contracted, but the venue had failed to inform the city and so, no parking. The property gave away the suites that were contracted. Speaker No-Show. Unfortunately, that was not to be.

Meetings 131

Meetings Contracts Speakers Venues 131

PCMA Convene

FEBRUARY 12, 2020

Schleyer also reached out to the association’s legal counsel, to review their contracts and insurance, and came away confident that they were covered in the event they canceled. Have cancellation insurance for events, including smaller events. The meeting was a success, measured by a variety of yardsticks. Create strong visuals.

Meetings 111

Meetings Insurance 2018 Speakers 111

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. Once the contract has been signed, the tough talk doesn’t stop. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Medical Meetings Contracts 98

Socio Events

NOVEMBER 9, 2022

Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Event Leadership Institute

DECEMBER 3, 2020

For the past 31 years, KPMG has hosted its Annual Insurance Industry Conference in New York. Attendees rely on the KPMG-sponsored event for insights into issues affecting the insurance industry, regulation updates, market trends, and growth strategies. “We Speaker Prep. Conclusion.

Insurance 84

Insurance Speakers Contracts Conference 84

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Do not let a popular keynote speaker or social media contest prevent you from promoting the core values of the event or brand.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 135

Contracts Speakers Negotiating Insurance 135

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Event Leadership Institute

OCTOBER 29, 2020

And if so, what components should the contract include? What kinds of waivers or indemnification clauses should be in place – for attendees, speakers, suppliers, and contractors? What kinds of insurance may provide coverage for losses and claims related to Coronavirus? Should we have attendees sign a code of conduct/agreement?

Food and Beverage 79

Food and Beverage Insurance Contracts Transportation 79

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. The enemy of success is not failure, but comfort,” she said.

2023 105

2023 Negotiating Insurance Financial 105

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Social Media Insurance Food and Beverage 91

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? What budget is available for the event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? What budget is available for the event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm.

Meetings 94

Meetings Insurance Contracts Hotels 94

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We We can expect major revisions to all travel contracts after COVID-19,” he says. How can we overcome fear of social contact?

Travel 119

Travel Contracts Hotels Transportation 119

PCMA Convene

APRIL 28, 2020

You are seeing the focus on virtual, and also seeing meeting planners having to create an “insurance policy” for their associations by potentially producing digital and live meetings simultaneously. Not all contracts can be canceled free and clear, and there are, of course, sunk costs associated with a canceled face-to-face event.

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. When a speaker can hear the basic human gesture of clapping at the push of a button, it is beautiful to see,” he said.

Meetings 110

Meetings Food and Beverage 2021 Speakers 110

SmartMeetings

MAY 4, 2020

What this means, as discussed by more than 330 participants in last week’s Financial & Insurance Professionals (FICP) Chats, is that meetings professionals cannot solve for every potential scenario right now, and should not feel the undue stress associated with attempting to do so. Groups within Groups.

Meetings 105

Meetings Food and Beverage Insurance Financial 105

SmartMeetings

NOVEMBER 20, 2019

Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Buried in some contracts is responsibility for any damage incurred to the property during the event—even if from a natural disaster or one of their own staff. Presenters and Speakers.

Social Media 68

Social Media Sponsorships Speakers Contracts 68

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Consider it your event planning insurance for one of your most scarce resources: time. Confirm speakers and gather biographies.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 118

Contracts Negotiating Venues Wireless 118

Eventinterface

AUGUST 1, 2017

Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. The workshops are presented virtually and you can watch it live and interact with other attendees and the speakers. PARTICIPATE LIVE OR AT YOUR OWN PACE.

Event Planning 100

Event Planning Sponsorships Meetings Insurance 100

Eventsforce

MARCH 11, 2020

Within the term audience, think not only of delegates, but also of VIPs, speakers, exhibitors, sponsors, contractors and other stakeholders that come into contact at the event. Senior leadership members or keynote speakers may be reluctant or unable to come. Meetingsnet: Keeping up with COVID-19.

Insurance 126

Insurance Hotels Events 2020 126

Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. “Technically a hurricane is outside the events industry.

2019 91

2019 Contracts Sustainability Technology 91

PCMA Convene

MARCH 21, 2018

Helping clients to have really excellent programming for annual conferences — speakers and topics that help to increase registration and to gain greater participation from current members as well as to attract new members. Management commitment to contract for our known major events up to 2019. Finding a person to mentor.

Sponsorships 32

Sponsorships Insurance Contracts 2019 32

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. • We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. •

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67