Event Farm

MARCH 24, 2021

You have ensured your venue is “safe” with appropriate ventilation and distancing built-in to your site plan. The role of a PCA includes: ensuring the venue follows appropriate regulations, procure and distribute safety supplies, engage and educate staff, monitor local risk, and coordinate risk mitigation on-site.

Insurance 245

Insurance Contracts Technology 2021 245

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Disclose and Contract Early.

Contracts 105

Contracts Negotiating Insurance Venues 105

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Smart Meetings

OCTOBER 30, 2023

Experts offer tips and ideas for meeting professionals As the year slowly comes to a close, many financial and insurance meeting planners may be thinking about what they should be keeping on their radar. This entire year and last year there’s so much in flux on the insurance side, it’s really a dynamic time.

Insurance 98

Insurance Financial 2024 Meetings 98

Eventinterface

SEPTEMBER 5, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues. How event planners can overcome challenges in working with AV companies. RELATED SHOWS.

Insurance 56

Insurance Negotiating Contracts Venues 56

Eventsforce

MAY 12, 2020

Many are also having to deal with the financial consequences of cancelling and rescheduling events – which adds another level of burden especially when it comes to dealing with insurance cover. So what are some of the critical things organisers need to understand about event insurance in the current climate?

Insurance 89

Insurance Contracts Financial Events 89

SmartMeetings

OCTOBER 28, 2020

The financial and insurance industry is based on relationships, and the more you can engage your clients, the more you can strengthen the relationship. Venues: A great deal of uncertainty about the right way to meet still exists. Venues: A great deal of uncertainty about the right way to meet still exists.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

Conference 154

Conference Venues Speakers Travel 154

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Post-Covid Contract Solutions.”. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

Contracts 78

Contracts Insurance Negotiating Government 78

Event Industry News

AUGUST 31, 2021

The Meetings Industry Association has updated its contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. To download the latest contract guideline visit [link].

Contracts 80

Contracts Meetings Insurance Government 80

Event Farm

OCTOBER 25, 2021

The employee or contractor who is certified for this role is in charge of compliance with state and local regulations and any compliance requirements established by your organization, venue, or insurance carrier. The Advisor establishes the safety policies and procedures for the event but leaves the enforcement to your security team.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

MeetingsNet

JANUARY 8, 2019

The best way to do this is to know your legal responsibilities and liabilities and make sure the contract is suited to the type of venue, location, and event. For instance, travelers may be afraid of the Zika virus, but it won’t get you out of a contract. Look at the details of your cancellation insurance. .

Contracts 65

Contracts Insurance Risk Management 2019 65

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Events 106

Guidebook

JUNE 26, 2018

Set expectations and get clarity by preparing your questions for event venues, sponsors and suppliers. Ask the venue. Don’t sign a contract with a venue until you’ve searched every closet for a skeleton! Double down on questions about the wifi at the venue. What kind of insurance do you have?

Venues 100

Venues Insurance Contracts Events 100

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Financial Venues Events 62

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Uncertainty Persists in the Short Term.

Meetings 123

Meetings Contracts Insurance Hotels 123

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? laundry list of specific events vs. broad catch-all language).

Contracts 105

Contracts Negotiating Insurance Government 105

The Planner's Lounge

MARCH 1, 2022

One of the best ways to avoid major headaches when canceling an event contract is to suggest to your clients that they consult with a private attorney before they sign their vendor agreements to make sure that they understand what they agree to when they sign. Get more information now on the Markel Insurance website.

Insurance 99

Insurance Consulting Contracts Management 99

Prestige Events Magazine

MARCH 11, 2024

Leading London events venue, The QEII Centre , has strengthened its director team with the appointment of Elena Gurgul as Sales and Marketing Director and EeLain Ong as Finance Director. I can’t wait to continue building on the success of this pioneering world-class venue and am looking forward to making 2024 the QEII Centre’s best year yet.”

Financial 97

Financial Insurance Airlines 2024 97

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Indemnification is another name for insurance requirement. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Not really, says Grimes.

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

Eventinterface

JUNE 4, 2018

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues RECOMMENDED READING. How event planners can overcome challenges in working with AV companies. RELATED SHOWS.

Insurance 100

Insurance Negotiating Contracts Venues 100

Eventinterface

SEPTEMBER 4, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues RECOMMENDED READING. How event planners can overcome challenges in working with AV companies. RELATED SHOWS.

Insurance 100

Insurance Negotiating Contracts Venues 100

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

The Planner's Lounge

OCTOBER 13, 2022

One of the first major decisions many wedding planners help their clients make is choosing a venue. All wedding planners have a list of their preferred venues, but sometimes your clients are looking for something different. If you find yourself touring new venues, watch out for some of these common red flags. À la carte pricing.

Venues 52

Venues Insurance Contracts Consulting 52

Milestone Events Group

OCTOBER 21, 2021

But the one that seems to stand out the most is the venue. Here is how to pick the perfect wedding venue that suits all your needs. The Essentials For How To Pick A Wedding Venue. One of the most important things to consider when you are looking for your perfect wedding venue is how large you want your wedding to be.

Venues 98

Venues Food and Beverage Insurance Travel 98

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” You can’t insure against everything. Do Your Homework. The best practice is to instead have a back-up plan.”

Contracts 83

Contracts Insurance Hotels Fashion 83

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Convention Services Manager , a venue’s (usually a hotel) point person for coordinating major events and conventions. Director of Sales at a venue, usually who will be negotiating your contract with.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

The Planner's Lounge

APRIL 20, 2023

Have you ever had a promising consultation with a prospective client, and then they decide to forgo a planner because their venue has an on-site coordinator? This is a common occurrence for some planners because the couples do not understand that a venue coordinator is NOT their personal planner.

Education 59

Education Insurance Venues Contracts 59

SmartMeetings

FEBRUARY 3, 2020

The space had been contracted, but the venue had failed to inform the city and so, no parking. The decor was equally over the top, and there was an action station that flambeed pasta with vodka sauce—which set off an alarm that was not supposed to be operational, according to the contract. Unfortunately, that was not to be.

Meetings 131

Meetings Contracts Speakers Venues 131

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Social Tables

FEBRUARY 17, 2017

Whether it’s DJs, bartenders, event staff, venues, talent managers, design teams or anyone else our clients are looking for, we’ve got them all. If they don’t attend events in your area often, they may have difficulty with the venue. Try and find a caterer who knows your venue or at least has experience with a similar venue.

Contracts 122

Contracts Insurance Venues Events 122

Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. You can’t get out of your contract under the force majeure clause.” “The Sheak continued, “The short form is usually not advisable.

2023 97

2023 Meetings Contracts Government 97