SpotMe Blog

JUNE 13, 2023

With so many logistics to handle and compliance regulations to consider when managing pharma events, working with expert pharma event management companies can help reduce stress and ensure you achieve your business goals more easily. You are probably lucky enough to have a great event management team that delivers exceptional events.

Event Management 130

Event Management 2023 Management Healthcare 130

MeetingsNet

APRIL 17, 2023

Whether your meetings specialty is event design, contract negotiations, operations management, sustainability, risk management, virtual events, speaker trends, food & beverage, or something else entirely, our call for speakers is seeking fresh voices to educate and spark new ideas for meetings and conventions.

Education 79

Education Meeting Planning Food and Beverage Meetings 79

Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! But anyone who’s ever had to go through it knows there’s more to the story than just signing a contract. He worked at 12 Hyatt Hotels for over 20 years, as Sales Manager, Catering Manager and Director of Sales.

Negotiating 70

Negotiating Contracts Hotels Venues 70

SmartMeetings

FEBRUARY 17, 2021

Editor’s Note : Created in 2019, San Diego State University’s Meeting & Event Management Master’s Program was created in partnership between Meeting Professionals International (MPI) and San Diego State University’s L. Robert Payne School of Hospitality & Tourism Management. Roberts Event Management.

Event Management 111

Event Management Management Meetings Tourism 111

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. You would be surprised at how many people do not actually read every line in a contract. Some vendors give unreasonably short time frames to review a contract. Read the fine print.

Negotiating 65

Negotiating Contracts Food and Beverage 2018 65

Event Industry News

NOVEMBER 2, 2020

Integra – the comprehensive event management system that organises the organisers. Integra is an adaptable solution for festivals, events, meetings, conference, exhibitions and competitions, for single, multiple, recurring or a series of events, anywhere in the world. Data is secure, backed up and GDPR compliant for all users.

Event Management 72

Event Management Management Contracts Sports 72

Eventinterface

MARCH 12, 2017

A few years ago, I was contracted to manage a conference. The mostly volunteer committee had not realized how much work it would be to plan a successful conference. One of my first tasks was to review what was already in place, committed to and contracts signed. I came on board only a few months before the event.

Sponsorships 100

Sponsorships Contracts Meeting Planning Education 100

Smart Meetings

DECEMBER 14, 2022

Their answer should provide a 360-degree view of what you can expect after you have contracted with the vendor; you need to know how they will handle your account from signing to the event execution. What do the titles of designated/dedicated account manager (AM) and customer success/service/experience manager (CSM/CXM) mean?

Event Tech 219

Event Tech Tech Advertising Events 219

Smart Meetings

DECEMBER 3, 2018

Spanning multiple hotels, thousands of rooms and millions of square feet of event space, a citywide requires a planner to manage a long list of responsibilities to make it successful. According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips.

Trade Shows 165

Trade Shows Negotiating Hotels Contracts 165

SmartMeetings

JULY 28, 2023

Seven Tips to Minimize the Cost of Attrition If you manage to book the block successfully, you still need a strategy to avoid busting your budget by not meeting your room block minimum. In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. A CVB publishes events calendars, news, and a directory of accommodations, for visitors, meeting planners and travel agents. Force Majeure Clause. Banquet Captain.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

PCMA Convene

APRIL 28, 2020

If they have a live meeting planned in 2020, Colangelo said, they see that they must take it down — like a house, brick by brick. In fact, the biggest hindrance to association meeting planning right now is that “time is ticking away,” Colangelo said. What is the plan: Hit pause? Punt to fall?

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Smart Meetings

AUGUST 16, 2018

5 Tips to Greenify Your Next Meeting. Do you know the single most effective tool in waste management at events is planning ahead? Plan your event out well in advance so that you have time to incorporate environmental considerations. Minimize waste from the very beginning. Food service.

Food and Beverage 170

Food and Beverage Education Contracts Sustainability 170

Maritz Global Events

AUGUST 6, 2019

2019 has been a transformational year for Karla: she made the difficult decision to leave her role as Director of Event Management after four years. In May, she started a new path in her career journey, now as a Director of Strategic Account Management. For Karla Bauman, however, that means it’s time to find a new, exciting challenge.

Management 75

Management 2013 Contracts Meetings 75

SmartMeetings

MAY 5, 2017

It can be challenging for those in the meeting planning profession, but looking on the bright side really does pay off. Since event planners are always tasked with managing a million moving parts, their brains are definitely getting a workout. Mastering stress management. Maintaining a sharp mind. Never getting bored.

Risk Management 93

Risk Management Negotiating Travel Contracts 93

SmartMeetings

SEPTEMBER 2, 2020

Access one of our many webinars , which provide relevant information that can increase your meetings knowledge. Not only can you step up your education virtually, but you can also familiarize yourself with the hybrid landscape—which is key if you plan on returning to meeting planning when things ramp back up.

Meetings 126

Meetings Airlines Education Hospitality 126

EventMB

JUNE 22, 2022

Meeting planning professionals are only too familiar with the painful process of long email chains when it comes to drilling down into the content they need to host their event. Say you have 20 employees coming from out of town, two of whom are bringing spouses. An End to Tedious Email Requests.

Meetings 185

Meetings Hotels 2020 B2B 185

Endless Events

JANUARY 25, 2019

This will greatly impact the event and meeting planning industry because planners will now only have 1 technology option at hotels, limiting options for flexibility in their venue selection process. Adding to that Brent Taylor, President Timewise Event Management Inc. Brent Taylor, President Timewise Event Management Inc.

Event Technology 110

Event Technology Technology Meetings Hotels 110

Eventinterface

OCTOBER 17, 2016

Obviously solving just one problem can make a positive difference to the meeting planner. Technology solutions however are evolving to become more than a one-pain-point Band-Aid beneficial to planners, marketers, product managers and last but not least attendees. Does a long-term contract provide better pricing?

Event Technology 100

Event Technology Technology Meetings Contracts 100

SmartMeetings

FEBRUARY 22, 2017

Company or organization: Conference Event Management in West Des Moines, Iowa. First job: Internal marketing manager at a five-start resort in the Red Sea, Egypt. Our team has managed events on five of the seven continents: Asia, Africa, North America, South America and Europe. Michele DeClerck, CMP. Heather Reid. Pauline White.

2017 85

2017 Contracts Negotiating Tech 85

Bizzabo

NOVEMBER 25, 2019

Small wonder that we are seeing so many amazing event marketing and corporate event management podcasts pop up. The Best Event Planning Podcasts. The Meeting Planning Madness Podcast. Meetings Podcast. Eventful: Th e Podcast for Meeting Professionals. Meeting Minds with Charles Eide. EventIcons.

Event Tech 103

Event Tech Tech Event Technology Technology 103

PCMA Convene

MARCH 6, 2019

But the combined answers to the question give a clear sense that many meeting professionals are feeling crunched by a lack of resources — of money, staff, time, or all three — in the face of their jobs’ demands. Busy schedules and managing expectations. Collaborating with partners with whom we hold our joint meeting.

Contracts 69

Contracts Food and Beverage Hotels Negotiating 69

SmartMeetings

SEPTEMBER 21, 2020

in meeting and event management. The rigorous CMP exam was “developed and is maintained by meeting professionals from all over the world who volunteer their time to ensure that the program reflects the best practices in the meeting management field,” as it states on EIC’s website. What changed?

Education 105

Education Hospitality Telecommunications Negotiating 105

Eventinterface

APRIL 15, 2017

Jenkins is also a previous nominee as Samaritan of the Year and a two-time nominee as Event Planner of the Year by Event Solutions Magazine, an international magazine serving the event and meeting planning industry. Be professional, flexible, honest, and listen to those whom you have contracted for their expertise. In closing.

Entertainment 100

Entertainment Negotiating Retail Social Media 100

SmartMeetings

JANUARY 21, 2021

When I first heard about it, I was at an NCBMP board meeting, planning the annual conference that subsequently went virtual in November. Our interactions are bigger than booths and contracts. As meeting professionals, we have a self-esteem problem. How did the pandemic disruption affect you personally?

Travel 104

Travel Tourism Contracts 2019 104

Eventinterface

MARCH 27, 2017

All other needed functions related to planning, communications, logistics, engagement, content distribution and programming would have to be managed by other solutions. Cvent on the other hand is a more comprehensive solution that manages registrations, and other functions through the use of add-on modules and mobile apps.

Conference 100

Conference 2014 Speakers Attendee Management 100

Connect Your Meetings

MARCH 21, 2018

You’ll learn what value-added items and upgrades can be negotiated and contracted to further extend your budget. Speaker Bio: Tom Pasha has been recognized as one of the top event planners in the planning industry. He held sales management positions throughout the Hyatt organization, working in 12 Hyatt hotels over 20 years.

Food and Beverage 53

Food and Beverage Negotiating Hotels Meeting Planning 53

SmartMeetings

SEPTEMBER 1, 2017

Timeline, budget, specific venue, caterer, schedule, speakers, entertainment, risk management, marketing and promotion should be moving along. Exactly how will you manage the balancing act? Aren’t you glad you made a plan B? If you made a plan C, you’ll be even happier. Right now, your hands are tied and your crazy busy.

Event Planning 87

Event Planning Risk Management Contracts Entertainment 87

SmartMeetings

FEBRUARY 22, 2017

Company or organization: Conference Event Management in West Des Moines, Iowa. First job: Internal marketing manager at a five-start resort in the Red Sea, Egypt. Our team has managed events on five of the seven continents: Asia, Africa, North America, South America and Europe. Michele DeClerck, CMP. Heather Reid. Pauline White.

2017 75

2017 Contracts Negotiating Tech 75

MeetingsNet

MARCH 7, 2024

After covering the meetings industry for 32 years, one of the few things I know for sure about this business is that nobody would hire me to be a meeting planner. My mind simply does not work that way, and I am truly impressed by those who can do all those things and produce a satisfying experience for attendees and other stakeholders.

Negotiating 59

Negotiating Contracts Financial Education 59

SmartMeetings

DECEMBER 29, 2016

Being able to pinpoint what’s popular among attendees or navigate cutting-edge event management software makes meetings easier to plan and more engaging for guests. Read books about meeting planning and career advice, subscribe to e-newsletters and listen to free podcasts for planners.

Meetings 74

Meetings Food and Beverage 2017 Trade Shows 74

SmartMeetings

APRIL 21, 2017

An integrated pest management program has been implemented to research the use of organic insecticides and fertilizers. Energy Saving Matters: Energy conscious meeting venues install modern automated equipment to efficiently manage central utility plants. The property is irrigated only when necessary.

Meetings 73

Meetings Sustainability Contracts 2017 73

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management 2023 Meetings Negotiating 40

PCMA Convene

MAY 1, 2018

But that didn’t happen, said Janette Harper, vice president of meeting planning for Cambridge, a for-profit conference and trade-show company for the life-science and energy industries, based in Needham, Mass. The change is part of how Cambridge is rethinking the tools it uses to manage its events. SYNCING UP SYSTEMS.

Meetings 66

Meetings Trade Shows Conference Meeting Planning 66

The Planner's Lounge

MAY 14, 2024

This helps manage expectations and allows you to carve out time for your personal life. Or, if a current client is asking for something that falls outside your contract’s scope, use a phrase like, “I would be happy to take care of that for you; I will send an invoice and contract amendment to add that additional service.”

Contracts 52

Contracts Negotiating Social Media Management 52

PCMA Convene

NOVEMBER 8, 2017

Less so the contracting, but more the sharing of ideas to make something work effectively in their space. Constantly meeting new people. Details, details, details and on-site management. Fitting pieces of the puzzle together; logistics management. No meeting, destination, or even project is ever the same.

Contracts 58

Contracts Travel Medical Meetings Education 58

PCMA Convene

MAY 31, 2016

CHME, CHSP, CMP, CHE, who in addition to teaching classes at Metropolitan State University of Denver, serves as a faculty adviser for the school’s hospitality, tourism, and events management department. It could be managing speakers. His students are required to plan at least two events before graduation as part of their classwork.

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68