SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues.

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Smart Meetings

MARCH 7, 2025

1 2028 is Poised to Spur a Significant Market Shift With the demand for meeting space continuing to soar, event planners are increasingly feeling the pressure to lock in venues ASAP. Hotels will likely give less room for discounts or concessions, and early contract negotiations will be crucial to locking in favorable rates.

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Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. Compression of the market is huge.

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Expo Pass

JUNE 13, 2023

I hope you’re all caught up on Succession because it’s time to talk negotiations. It all starts with negotiations. Successful negotiations begin with research. Simplify your negotiations by establishing a single line of contact. You don’t need to be overly aggressive and impersonal in your negotiations.

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SmartMeetings

JANUARY 17, 2025

Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. in hospitality. Warner advises caution.

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Velvet Chainsaw

APRIL 13, 2020

However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated. Many conference organizers want to change their exhibit contract language or attendee cancellation policies to avoid future losses.

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Smart Meetings

OCTOBER 18, 2022

Now, the question is how to build contracts moving forward. Phoenix-based hotel attorney Lisa Devlin sat down for some rapid-fire questions about what is and isn’t working today and offered her prescription for a win-win solution to trading contract clauses. Read More : A Breakdown of Post-Pandemic Contract Clauses.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

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ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

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Attendease

AUGUST 26, 2024

From the tedium of manual registration and spreadsheet wrangling to the headache of juggling different tools for websites, email marketing, agenda builders, and more… It’s a recipe for frustration and overwhelm. Negotiating with vendors and adhering to their policies 5. Finding and booking an appropriate event venue 2.

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Smart Meetings

DECEMBER 10, 2024

Creating inclusive events opens attendance to new and untapped markets, driving participation and revenue while also delivering an attendee experience that fosters long-term loyalty and establishes a competitive advantage for the event. Planners can take what they learn to pivot negotiation requests and strategize for enhancing ROI.

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Velvet Chainsaw

MARCH 15, 2023

Shifting marketing budgets. Exhibit service contractors are now directly competing with the association for their share of exhibitors’ marketing budget. Planners are charged with making the problem go away but have little to no negotiating power. Exhibitors are being more selective about the conferences they will support.

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Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Turn the RFP into a Marketing Tool Making your RFP as detailed as possible is also a good idea. What should you include in the RFP?

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Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. July 31st at midnight, if we don’t have a contract, we’re not working without another contract.”

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Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. After all, their purpose is to market their respective destination to its visitors.

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PCMA Convene

DECEMBER 9, 2024

Business event planner respondents to Convene s 31st Annual Meetings Market Survey shared their biggest work challenges in open-ended responses, which fell into similar categories as the 2023 responses, but with budget woes taking the lead.

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Smart Meetings

MARCH 14, 2023

31, 2022, on the Cvent Supplier Network, an online platform with tools to search, negotiate and contract with hotels and venues for event space. In 2021, the market for in-person, virtual and hybrid events was estimated at $30 billion. The post Cvent Will Go Private Again After $4.6B

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Smart Meetings

JULY 26, 2024

The positive evolution of all-inclusive properties Many luxury properties have caught on to the market demand for all-inclusive options. Properties have realized this is a great market for them will work with you on how you package your food and beverage. F&B programs used to be very rigid. They have a great time.

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Smart Meetings

DECEMBER 13, 2018

MPU’s leadership is also focused on negotiating for new sources of revenue for planners. Bruce reported that four audiovisual companies have agreed to offer rebates to planners when they contract for alternatives to the hotel AV team. He is negotiating with transportation companies, as well. Augmented Income Streams.

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

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MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. Another tactic, said Jeff Duncan, president and CEO of room-block management firm Meetingmax, is to put forth a “BATNA,” or best alternative to a negotiated agreement.

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Smart Meetings

JULY 12, 2024

Englander takes on the role of account manager as well, and will assist with all aspects of site selection and contract negotiation processes. Allison Aguilar Bultman Allison Aguilar Bultman, Destination Madison Destination Madison promotes Aguilar Bultman to a brand new sales position: convention sales manager, multicultural markets.

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Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

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Event Marketer

APRIL 17, 2024

She started in mobile tours with Chobani more than 12 years ago, driving an F-350 with a 26-foot trailer around the country, and learned from the ground up everything from negotiating contracts to developing event partnerships and executing programs. Now, overseeing Oatly’s experiential marketing for the U.S.,

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SmartMeetings

FEBRUARY 4, 2022

2022 contracting will require going back to basics. Contracting in the current Covid climate, however, is complex—everything feels unsettled, so it’s hard to know how to plan. Anyone who has written a contract in the COVID era has learned one thing—patience! How do we navigate this ever-changing environment?

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Endless Events

AUGUST 22, 2018

And if you don’t understand the quote, it can be tricky to know how to negotiate on the price , or if you hold any power to negotiate whatsoever! Get started with negotiating AV prices by: Learning AV lingo. If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor.

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Attendease

JULY 6, 2023

However, with countless tools and services on the market, selecting the right platform for your business can feel overwhelming and confusing. As businesses grapple with today’s ever-changing event landscape, having the best event platform is no longer a luxury—it’s a necessity!

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Smart Meetings

NOVEMBER 15, 2023

What is new is the ability for non-programmers to use the cognitive tool for everything from writing marketing copy and agendas to answering attendee questions and managing registration. She reported that attorneys who work with these companies say they like the experience better than negotiating with a human.

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Smart Meetings

JUNE 2, 2023

Event planners looking to scale up for the future may want to look at: advanced ticketing, task management, discount codes, sessions tracking, robust e-mail marketing and communications. The Market Place The search for the right vendor can be daunting. Ask how often the vendor updates their technology,” Nguyen suggested.

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Smart Meetings

NOVEMBER 15, 2022

We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Once the contract has been signed, the tough talk doesn’t stop. Choices, Choices. His advice: “Give the whole picture rather than bringing decisions to a manager piecemeal. Tell a Story.

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SmartMeetings

JANUARY 2, 2018

hotel market collected an estimated $2.7 I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Even if a hotel has no resort or urban fees currently, I would put it in writing in the contract, so that there is no potential issue in the future.

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Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” More : Is Your Event Marketing Plan Ready for GDPR? Do Your Homework.

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MeetingsNet

JANUARY 13, 2023

Let’s face it, being on either side of the table in hotel-contract negotiations is tough these days. Planners are in a hotel-market mess, with limited availability, high food costs, and short-staffed properties, many of which are still trying to pull their bottom line back from the trash after being closed for months in 2020.

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ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google Marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

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Smart Meetings

DECEMBER 29, 2021

In this webinar, hosted by Cvent’s Alyssa Peltier and Julie Haddox, share content’s relation to the event marketer and what creating compelling content really means. Harness the Power of Negotiation to Master Your Post-Covid Events Career. Negotiation is an essential skill in business, meetings and life.

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Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Read More : How to Manage Outsize Hospitality Budget Inflation.

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