SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. You would be surprised at how many people do not actually read every line in a contract. Some vendors give unreasonably short time frames to review a contract. Read the fine print.

Negotiating 65

Negotiating Contracts Food and Beverage 2018 65

MeetingsNet

APRIL 17, 2023

Whether your meetings specialty is event design, contract negotiations, operations management, sustainability, risk management, virtual events, speaker trends, food & beverage, or something else entirely, our call for speakers is seeking fresh voices to educate and spark new ideas for meetings and conventions.

Education 79

Education Meeting Planning Food and Beverage Meetings 79

Smart Meetings

MARCH 17, 2022

War, Covid hot spots, inflation, ongoing supply chain issues and “The Great Reshuffling,” which he believes is a more accurate representation of what is being called The Great Resignation, will continue to push meeting professionals to get creative about contracts, budgeting and delivering value.

Tourism 264

Tourism Banking Contracts 2019 264

Smart Meetings

MARCH 17, 2022

War, Covid hot spots, inflation, ongoing supply chain issues and “The Great Reshuffling,” which he believes is a more accurate representation of what is being called The Great Resignation, will continue to push meeting professionals to get creative about contracts, budgeting and delivering value.

Tourism 246

Tourism Banking Contracts 2019 246

MeetingPool

OCTOBER 5, 2017

As an event professional, you have likely seen your fair share of hotel AV contracts. Often, it’s tempting to just sign on the dotted line, especially since it means you don’t have to hunt down your own equipment and technicians. But, you shouldn’t always default to what the venue has to offer, as you might […].

Contracts 69

Contracts Hotels Venues Meeting Planning 69

Eventinterface

MARCH 12, 2017

A few years ago, I was contracted to manage a conference. The mostly volunteer committee had not realized how much work it would be to plan a successful conference. One of my first tasks was to review what was already in place, committed to and contracts signed. I came on board only a few months before the event.

Sponsorships 100

Sponsorships Contracts Meeting Planning Education 100

Smart Meetings

APRIL 7, 2023

Oxford Economics’ Savelli explained that during past recessions, room demand overreacted, with sometimes twice as much of a contraction as the economy overall. Let’s take a deeper dive into why events and business travel might float above the turbulence. Travel Priorities First, some history.

Travel 246

Travel Banking Hospitality 2023 246

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Look into the history of pre/post stays with your attendees and contract accordingly. Start Sooner. Avoid the Elaborate.

Meetings 98

Meetings Contracts Hotels Travel 98

Smart Meetings

OCTOBER 5, 2022

But she still believes there will be enough choices so meeting professionals can be intentional about the user experience just as they are in a convention center. She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

Meetings 276

Meetings Food and Beverage 2021 Speakers 276

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Director of Sales at a venue, usually who will be negotiating your contract with. An amendment to a contract, such as a new guarantee or an amendment to the room block.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

SmartMeetings

JULY 28, 2023

Seven Tips to Minimize the Cost of Attrition If you manage to book the block successfully, you still need a strategy to avoid busting your budget by not meeting your room block minimum. In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

PCMA Convene

APRIL 28, 2020

If they have a live meeting planned in 2020, Colangelo said, they see that they must take it down — like a house, brick by brick. In fact, the biggest hindrance to association meeting planning right now is that “time is ticking away,” Colangelo said. What is the plan: Hit pause? Punt to fall?

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. Jacki Bennis, Square One Meeting Planning. “As

Site Selections 81

Site Selections Contracts Meeting Planning Hotels 81

Coterie Spark

AUGUST 19, 2022

Go over contract terms in-depth with your vendors, whether it’s off-site venues, your A/V team, or even videographers. If you MUST sign early to lock in their best rates, clarify if there are any penalties for amending the contract — you might sell more or fewer tickets than expected. Read the Fine Print. Engage the Experts.

Conference 98

Conference Sponsorships Contracts Meeting Planning 98

Smart Meetings

DECEMBER 3, 2018

For the rest of Williams and Pavlovich’s tips, including help with contracts, marketing and food management, check out their full webinar here. The post Planning a Great Citywide is More Within Reach Than You Think appeared first on Smart Meetings.

Trade Shows 159

Trade Shows Negotiating Hotels Contracts 159

Smart Meetings

JANUARY 2, 2024

Q: Why is meeting planning so important for businesses? A: I really thrive on looking at a business as a whole and figuring out how meetings can affect your business outcomes. Not a lot of places have meetings as a part of their strategic plan. ShePlans Co. needed an opportunity for growth, and it just aligned. [We]

Meetings 130

Meetings 2023 Hospitality Contracts 130

Smart Meetings

DECEMBER 14, 2022

Their answer should provide a 360-degree view of what you can expect after you have contracted with the vendor; you need to know how they will handle your account from signing to the event execution. Here are the 10 questions you need to ask the event tech vendor before you get started. What does my post-sale journey look like?

Event Tech 216

Event Tech Tech Events Advertising 216

Smart Meetings

AUGUST 16, 2018

Plan your event out well in advance so that you have time to incorporate environmental considerations. Review venue and event services contracts to check whether there are any opportunities for waste reduction. Minimize waste from the very beginning. Food service.

Food and Beverage 168

Food and Beverage Education Contracts Sustainability 168

EventMB

JUNE 22, 2022

Meeting planning professionals are only too familiar with the painful process of long email chains when it comes to drilling down into the content they need to host their event. Say you have 20 employees coming from out of town, two of whom are bringing spouses. An End to Tedious Email Requests.

Meetings 185

Meetings Hotels 2020 B2B 185

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 91

Contracts Hotels Government Events 91

SmartMeetings

MAY 5, 2017

It can be challenging for those in the meeting planning profession, but looking on the bright side really does pay off. New meeting professionals learn quickly when they are forced to deal with angry attendees, act sociable even when exhausted, network at every turn, deftly negotiate contracts and more.

Risk Management 93

Risk Management Negotiating Travel Contracts 93

Connect Your Meetings

MAY 4, 2017

What I do: TDCAA has meetings every month, with the exception of October. Along with my counterpart, my responsibilities include contracting hotels, ensuring on-site logistics meet contract requirements and processing foundation payments. As a 2017 40 Under 40 honoree, Scott discusses her passion for the events industry.

Contracts 76

Contracts 2017 Government Hotels 76

SmartMeetings

SEPTEMBER 2, 2020

Access one of our many webinars , which provide relevant information that can increase your meetings knowledge. Not only can you step up your education virtually, but you can also familiarize yourself with the hybrid landscape—which is key if you plan on returning to meeting planning when things ramp back up.

Meetings 126

Meetings Airlines Education Hospitality 126

SmartMeetings

FEBRUARY 17, 2021

My event management company was hit hard, and I was hindered after having contracted COVID-19 myself (it’s no joke—take it from a long-hauler still feeling the effects a year later). While the program is new, it feels familiar, thanks to the experienced instructors and relevant content. That challenge, of course, became painfully obvious.

Event Management 111

Event Management Management Meetings Tourism 111

Eventinterface

OCTOBER 17, 2016

What is the background of the technology company’s team in the meeting or event industry? People who have little or no experience in the conference or meeting planning industry design many of the apps on the market. Can I use the platform for an event, on a month-to-month basis, or do I need to sign a long-term contract?

Event Technology 100

Event Technology Technology Meetings Contracts 100

Guidebook

APRIL 10, 2015

The best event planning book recommendations as chosen by real event pros. Sure, you can get all your event and meeting planning information from the internet like most of us do these days. (We We gathered all of the web’s best event planning blogs.) But what about good, old-fashioned books?

Event Planning 107

Event Planning Fashion Negotiating Meeting Design 107

SmartMeetings

FEBRUARY 22, 2017

What I love about my job: I love designing tools to help people collaborate at meetings. Every week I talk to smart people with extensive meeting-planning and facilitation experience who share their perspectives and insights. I love it even more when people find ways to use our technology that we hadn’t even thought of.

2017 85

2017 Contracts Negotiating Tech 85

Endless Events

JANUARY 25, 2019

This will greatly impact the event and meeting planning industry because planners will now only have 1 technology option at hotels, limiting options for flexibility in their venue selection process. The acquisition could turn out to be really good for meeting planners and hotels. major markets.

Event Technology 110

Event Technology Technology Meetings Hotels 110

SmartMeetings

JANUARY 21, 2021

When I first heard about it, I was at an NCBMP board meeting, planning the annual conference that subsequently went virtual in November. Our interactions are bigger than booths and contracts. There is a lot of sadness and uncertainty, and sometimes people just need to hear it’s going to be all right.”.

Travel 104

Travel Tourism Contracts 2019 104

Eventinterface

JULY 27, 2017

From my perspective, it is the disconnect that often happens between the meeting planning department and the meeting stakeholders. This shows up in two ways: First, timing: Planners often have to book space for meetings months and years in advance of the purpose and content of the meeting being known.

Contracts 100

Contracts Venues Entertainment Meetings 100

Bizzabo

NOVEMBER 25, 2019

The Best Event Planning Podcasts. The Meeting Planning Madness Podcast. Meetings Podcast. Eventful: Th e Podcast for Meeting Professionals. The Meeting Planning Madness Podcast. This is a bi-monthly, thirty minute podcast about all things event planning. EventIcons. IN-PERSON Podcast.

Event Tech 103

Event Tech Tech Event Technology Technology 103

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Improving Contract Negotiation Skills. Meetings & Tradeshow Automation. These are a few of our most popular webinars from 2016.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

Connect Your Meetings

MARCH 21, 2018

You’ll learn what value-added items and upgrades can be negotiated and contracted to further extend your budget. Speaker Bio: Tom Pasha has been recognized as one of the top event planners in the planning industry. You’ll see how banquet accounting works to see ways to confirm accuracy in the final invoice.

Food and Beverage 53

Food and Beverage Negotiating Hotels Meeting Planning 53

PCMA Convene

MARCH 6, 2019

But the combined answers to the question give a clear sense that many meeting professionals are feeling crunched by a lack of resources — of money, staff, time, or all three — in the face of their jobs’ demands. Contract negotiation when dealing with India hotels. Contracting. (3 Communication. 3 mentions). Data-driven change.

Contracts 69

Contracts Food and Beverage Hotels Negotiating 69

SmartMeetings

OCTOBER 21, 2021

Simultaneously, full-time, part-time and contract planning positions were slashed as “not needed.”. At the risk of being a bit self-serving (and maybe even a little smug), I’ve been singing the praises of having a dedicated person on the event or meeting planning team responsible for technology for, literally, years.

Meetings 98

Meetings 2020 Technology Advertising 98

Eventinterface

APRIL 15, 2017

Jenkins is also a previous nominee as Samaritan of the Year and a two-time nominee as Event Planner of the Year by Event Solutions Magazine, an international magazine serving the event and meeting planning industry. Be professional, flexible, honest, and listen to those whom you have contracted for their expertise.

Entertainment 100

Entertainment Negotiating Retail Social Media 100

SmartMeetings

DECEMBER 29, 2016

Read books about meeting planning and career advice, subscribe to e-newsletters and listen to free podcasts for planners. Take a few minutes to enroll in free event planning webinars that can teach you the finer points of contract negotiation, event technology and more.

Meetings 74

Meetings Food and Beverage 2017 Trade Shows 74