MeetingPool

OCTOBER 5, 2017

As an event professional, you have likely seen your fair share of hotel AV contracts. But, you shouldn’t always default to what the venue has to offer, as you might […]. Often, it’s tempting to just sign on the dotted line, especially since it means you don’t have to hunt down your own equipment and technicians.

Contracts 69

Contracts Hotels Venues Meeting Planning 69

Eventinterface

MARCH 12, 2017

A few years ago, I was contracted to manage a conference. The mostly volunteer committee had not realized how much work it would be to plan a successful conference. One of my first tasks was to review what was already in place, committed to and contracts signed. With a bit of planning knowledge this could have been prevented.

Sponsorships 100

Sponsorships Contracts Meeting Planning Education 100

Smart Meetings

AUGUST 16, 2018

Large venues and events tend to generate an unnecessarily large amount of waste in a short period of time. 5 Tips to Greenify Your Next Meeting. Plan your event out well in advance so that you have time to incorporate environmental considerations. This is not only expensive but also harmful to the environment. Food service.

Food and Beverage 170

Food and Beverage Education Contracts Sustainability 170

Smart Meetings

OCTOBER 5, 2022

But she still believes there will be enough choices so meeting professionals can be intentional about the user experience just as they are in a convention center. She suggests not signing long-term contracts “because you don’t know what is going to happen.”. There are many reasons for the residual digital.

Meetings 276

Meetings Food and Beverage 2021 Speakers 276

EventMB

JUNE 22, 2022

It’s now easier than ever to shop around for exactly the right venue, with exactly the right price point, on the dates that you need. With more and more companies embracing a remote work culture , the logistics of planning corporate retreats have become that much more challenging. The Fastest Way to Bring Remote Teams Together.

Meetings 185

Meetings Hotels 2020 B2B 185

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Force Majeure Clause. Master Account.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Look into the history of pre/post stays with your attendees and contract accordingly. Start Sooner. Avoid the Elaborate.

Meetings 98

Meetings Contracts Hotels Travel 98

SmartMeetings

JULY 28, 2023

Seven Tips to Minimize the Cost of Attrition If you manage to book the block successfully, you still need a strategy to avoid busting your budget by not meeting your room block minimum. In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

PCMA Convene

APRIL 28, 2020

If they have a live meeting planned in 2020, Colangelo said, they see that they must take it down — like a house, brick by brick. In fact, the biggest hindrance to association meeting planning right now is that “time is ticking away,” Colangelo said. What is the plan: Hit pause? Punt to fall?

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Coterie Spark

AUGUST 19, 2022

Go over contract terms in-depth with your vendors, whether it’s off-site venues, your A/V team, or even videographers. If you MUST sign early to lock in their best rates, clarify if there are any penalties for amending the contract — you might sell more or fewer tickets than expected. Read the Fine Print. Engage the Experts.

Conference 98

Conference Sponsorships Contracts Meeting Planning 98

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 91

Contracts Hotels Government Events 91

PCMA Convene

MAY 8, 2020

Metrock is set to announce next week a change in venue for the event — a location “down the street” from the Martin Center, he told Convene. He’s been speaking with four potential sites about hosting the two-day event, including the Dana Farber Center, another health-care facility, a hospital, and a small meeting venue.

Healthcare 114

Healthcare 2021 2020 Meeting Planning 114

Connect Your Meetings

MAY 4, 2017

What I do: TDCAA has meetings every month, with the exception of October. Along with my counterpart, my responsibilities include contracting hotels, ensuring on-site logistics meet contract requirements and processing foundation payments. Impressive stats: Expenses are high when planning an annual event.

Contracts 76

Contracts 2017 Government Hotels 76

Eventinterface

JULY 27, 2017

It was challenging because it wasn't a traditional event venue - it was a dealership - so they didn't understand all the components of hosting an event. While it led to a longer, more detailed planning process, their inexperience also allowed us to push the envelope with new ideas.

Contracts 100

Contracts Venues Entertainment Meetings 100

SmartMeetings

FEBRUARY 22, 2017

What I love about my job: I love designing tools to help people collaborate at meetings. Every week I talk to smart people with extensive meeting-planning and facilitation experience who share their perspectives and insights. I love it even more when people find ways to use our technology that we hadn’t even thought of.

2017 85

2017 Contracts Negotiating Tech 85

SmartMeetings

OCTOBER 21, 2021

Simultaneously, full-time, part-time and contract planning positions were slashed as “not needed.”. Venues that were historically “good places to work” and found ways to keep their employees on payroll are now reaping the rewards of that culture of respect by being able to advertise they’re fully staffed and ready to go.

Meetings 98

Meetings 2020 Technology Advertising 98

Bizzabo

NOVEMBER 25, 2019

The Best Event Planning Podcasts. The Meeting Planning Madness Podcast. Meetings Podcast. Eventful: Th e Podcast for Meeting Professionals. The Meeting Planning Madness Podcast. This is a bi-monthly, thirty minute podcast about all things event planning. EventIcons. IN-PERSON Podcast.

Event Tech 103

Event Tech Tech Event Technology Technology 103

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. The top pharma event management companies offer: Strategic planning: They will work with you to determine the event’s objectives and the best ways to achieve them. It is not for commercial purposes.

Event Management 130

Event Management 2023 Management Healthcare 130

Social Tables

MARCH 25, 2024

Set a party budget Before booking an event venue , ordering food, or purchasing eggs, establish how much money you can spend on the Easter egg hunt party. Determine how much you have to spend on the event and how much can be spent in various categories, including the venue, decorations, eggs, and food. Who’s paying for the party?

Contracts 78

Contracts Venues Entertainment Social Media 78

Event Industry News

NOVEMBER 2, 2020

The Integra mobile app gives participants, your team, staff, volunteers and venue staff a live, personalised event schedule and is also a useful communications tool. Contracts are based on the number of system users registered for the whole cycle of your events. Always live, always accurate, always available.

Event Management 72

Event Management Management Contracts Sports 72

SmartMeetings

APRIL 21, 2017

To commemorate Earth Day, the center has identified five green trends for meeting planners to consider when booking a venue for their next Beltway event. Meeting planners are encouraged to select a venue that serves healthy foods and encourages breaks.

Meetings 73

Meetings Sustainability Contracts 2017 73

SmartMeetings

FEBRUARY 22, 2017

What I love about my job: I love designing tools to help people collaborate at meetings. Every week I talk to smart people with extensive meeting-planning and facilitation experience who share their perspectives and insights. I love it even more when people find ways to use our technology that we hadn’t even thought of.

2017 75

2017 Contracts Negotiating Tech 75

SmartMeetings

SEPTEMBER 1, 2017

Timeline, budget, specific venue, caterer, schedule, speakers, entertainment, risk management, marketing and promotion should be moving along. Production coordination, contracts, logistics, personnel and a detailed site plan are expected to be tweaked to perfection—but we all know that can never be done. Stress level: .

Event Planning 87

Event Planning Risk Management Contracts Entertainment 87

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Site and venue sourcing is one of the most important aspects of planning an event. Improving Contract Negotiation Skills.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

Eventinterface

APRIL 15, 2017

Jenkins is also a previous nominee as Samaritan of the Year and a two-time nominee as Event Planner of the Year by Event Solutions Magazine, an international magazine serving the event and meeting planning industry. What is the most unique location you have ever planned an event at? What was great, what was challenging?

Entertainment 100

Entertainment Negotiating Retail Social Media 100

MeetingsNet

JANUARY 8, 2019

It is no secret that meeting planning is a stressful job and that no matter how much preparation happens before an event, once on site planners are still deluged with questions and last-minute issues. This is one of five articles on actions you can take to make your meeting more secure. Enforce all safety regulations.

Risk Management 59

Risk Management 2013 Contracts 2019 59

Plan Your Meetings

APRIL 25, 2017

On our company website, I indicate that, if prospective clients require venue searches, detailed budgets or detailed event plans before making a decision, there is a deductible charge. In early February, a top luxury brand contacted me to submit a proposal to facilitate and plan their executive retreat. Here’s why.

Contracts 37

Contracts Hotels Negotiating Event Planning 37

SmartMeetings

JUNE 30, 2017

Grucci said many contracts with professional firework companies come with a 100 percent payment clause that requires full payment if everything is already loaded by the time an event is cancelled. Smart Tips: Plan ahead because fireworks require permits that cannot be obtained at the last minute. Inclement Weather.

Insurance 75

Insurance 2003 2005 2008 75

SmartMeetings

AUGUST 24, 2017

The experts at venue sourcing and event management company Conference Care have some suggestions (and a detail checklist) for making the most of these essential tours. The true test starts before you arrive at the door of the venue. By this she doesn’t just mean asking the number of people the venue will hold. Evaluate Access.

Site Selections 80

Site Selections Negotiating Conference Venues 80

PCMA Convene

FEBRUARY 28, 2018

Spending less — Despite the continued improved economy, most meeting organizers are still being asked to cut back on meeting expenses, and the majority (63 percent) have been asked to focus on reducing F&B expenses, followed by AV costs (54 percent). NUMBER OF MEETINGS PLANNED. ASSOCIATION PROFESSIONALS.

Marketing 78

Marketing Meetings 2016 2007 78

Master the Event

JANUARY 9, 2024

Breaking into the meeting planning business takes a mishmash of education, experience and passion. It seems almost everyone I meet lately appears to have an interest in meeting planning and a meeting planner career. Immerse yourself in all things meeting planning.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

Corbin Ball

SEPTEMBER 13, 2016

18 LINKS FOR MEETINGS, BUSINESS AND FUN. Or helpful business or meeting planning links? 6 Meeting Industry-Related Sites: ebook from Julius Solaris: The Future of Event Marketing. Kapow: very interesting new "meeting experience" booking engine. Microsoft adds live event tool - Glisser - to PowerPoint.

2016 60

2016 Sponsorships Trade Shows Travel 60

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Plan Your Meetings

JUNE 27, 2016

Manage contracts. Manage implementation of meeting or event. It’s a scary world, we’re just planning on it. Depending on your meeting location, it may be necessary to travel with or contract security teams. Develop management and implementation plan. Develop and implement emergency response plan.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

SmartMeetings

FEBRUARY 24, 2017

Cities that devote funds and square footage to building, maintaining and expanding state-of-the-art meeting facilities reap rewards in the form of increased meetings and conventions bookings, room night sales and visitor spending. But the behemoth venue no longer feels so spacious. billion in regional impact and $23.9

Negotiating 45

Negotiating Site Selections 2014 Hotels 45

Stova

MARCH 16, 2023

Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization. That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return.

Management 40

Management 2023 Meetings Negotiating 40

PCMA Convene

JANUARY 3, 2017

It was this moment where I realized that experiences in meetings can have an impact on attendees, and reshaped how I viewed my career. At some point, I would like to branch out in my career and experience what meeting planning is like in the private sector. Meeting planning is very exciting because of the variety it offers.

2017 69

2017 Education Hospitality Meetings 69