ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Velvet Chainsaw

MARCH 15, 2023

Unless you plan events for a booming industry, your reality working for professional and trade associations is that revenue from your 2022 and 2023 meetings is 15 percent (or more) lower than 2019. Event planners are experiencing sticker shock from rising costs for audiovisual, food and beverage, and other direct meeting expenses.

Event Planning 370

Event Planning Food and Beverage 2023 2019 370

Attendease

AUGUST 26, 2024

Trade shows and exhibitions These large-scale industry gatherings allow companies to showcase products or services, connect with prospects, meet with partners/vendors, and assess competitors. Negotiating with vendors and adhering to their policies 5. Finding and booking an appropriate event venue 2.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Smart Meetings

DECEMBER 22, 2023

Creating experiences, setting the stage for networking opportunities, and fostering connections among colleagues and association members are what the meetings and events world is all about. Meetings MBA: Budgets, Models and Forecasts Budgets are great for estimating and tracking spending. In short, think big.

Contracts 105

Contracts 2023 Negotiating Financial 105

Smart Meetings

MARCH 20, 2024

Force m ajeure and clauses to keep in your next contract Watch the full webinar here. Contracts are the life blood of the meeting industry. Smart Meetings sat down with Darryl B. Keep Relationships in the Details One key aspect that is sometimes overlooked in the contract process is relationships. Resort fees.

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

MARCH 25, 2021

event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. Meeting professionals today are risk managers. The good news is that vaccines are here. Reasonable Care.

Contracts 119

Contracts Insurance Hotels Negotiating 119

EventMB

OCTOBER 11, 2023

Skift Take: Hotel rates will rise globally in most locations next year, something to keep in mind when negotiating meeting contracts. Andrea Doyle Read the Complete Story On Skift Meetings

Hotels 195

Hotels Negotiating 2024 Contracts 195

EventMB

FEBRUARY 8, 2023

Skift Take: The Service Trades Council Union has rejected Disney’s latest contract offer, saying a $1-an-hour raise is not enough. Andrea Doyle Read the Complete Story On Skift Meetings The historic minimum wage increase at Orange County Convention Center in Orlando, is what unions want as the new standard.

Contracts 149

Contracts Meetings Negotiating 149

MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. Right now, the meetings industry’s landscape features high demand, rising prices, and hotel reps’ relative inexperience with meetings, all of which make planners’ jobs more difficult than ever.

Contracts 111

Contracts Negotiating Hotels Tourism 111

SmartMeetings

MAY 16, 2024

What to watch For Contracts don’t sound exciting. But if you look at them another way, event contracts are a dynamic landscape that can either serve as a solid foundation for your event, or a swampy marsh full of lurking danger! Lots of legal language, tons of details—essentially, a heavy lift. Are staff rotating roles?

Contracts 98

Contracts 2024 Food and Beverage Hospitality 98

SmartMeetings

FEBRUARY 4, 2022

2022 contracting will require going back to basics. The beginning of a new year brings the promise of new events, incentives and meetings. Contracting in the current Covid climate, however, is complex—everything feels unsettled, so it’s hard to know how to plan. How do we navigate this ever-changing environment?

Contracts 116

Contracts Site Selections 2022 Risk Management 116

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

PCMA Convene

NOVEMBER 11, 2024

Negotiation coach Alex Carter will lead two PCMA Business School sessions during Convening Leaders 2025, on Jan. Negotiation coach Alex Carter starts off her April 2024 TEDx talk, “How to Ask for More — and Get It,” by saying the most important things she knows about negotiation she learned in a kayak.

Negotiating 105

Negotiating 2025 Hotels 2024 105

MeetingsNet

MAY 15, 2023

Recent news that pilots at American, Southwest, and United airlines are threatening to strike might be fraying the nerves of meeting professionals concerned about their upcoming events. Here’s a wrap-up of the latest news on airline pilot contracts, and some perspective on the possibility of a strike. Pilot strikes are rare.

Airlines 122

Airlines Negotiating 2010 Meetings 122

Attendease

JULY 6, 2023

Whether delays in planning, frustrations due to lack of proper organization, arguments amongst team members, and the need for extra meetings to address any issues that may arise, these problems can eventually lead to someone else taking over the project. Skipping a needs assessment can have some serious consequences.

Negotiating 368

Negotiating Events Contracts Event Management 368

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 123

Meetings Contracts Insurance Hotels 123

SmartMeetings

JANUARY 17, 2025

Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. in hospitality. Warner advises caution.

Contracts 52

Contracts 2025 Negotiating Food and Beverage 52

Eventinterface

SEPTEMBER 5, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. Besides helping people pronounce the name of the company, Will helps clients in the meeting and events industry have a transformative experience with an audio visual company. From RFP to Venue Contract.

Insurance 56

Insurance Negotiating Contracts Venues 56

Smart Meetings

SEPTEMBER 24, 2024

Smart Meetings chatted with Michelle Crosby, CMP, CITP, an account executive at Bright Spot Incentives and Events, and Yvette Campbell, CMP, a meeting broker at Meetings Made Easy, to explore how planners can seek out third-party agencies and independent planners that fit their needs and how to integrate resources into their organization.

Negotiating 98

Negotiating Management Contracts 2028 98

MeetingsNet

JUNE 14, 2024

Just as the 2024 hurricane season began on June 1, a few meetings-focused hotels in South Florida, both on the Atlantic and Gulf coasts, publicized promotions to the group market featuring especially favorable pricing and contract terms for meetings taking place between July and December of 2024 and July and December 2025.

2025 105

2025 Meetings 2024 Negotiating 105

Smart Meetings

SEPTEMBER 28, 2023

Smart Meetings Extraordinary Experience focused on setting and reaching event goals When some of the most productive meeting professionals in the world meet in majestic The Westin La Paloma Resort & Spa in Tucson for three days of education, inspiration and networking, the experience has to be over the top. “We

Meetings 98

Meetings Negotiating Contracts Hotels 98

MeetingsNet

SEPTEMBER 26, 2024

7 business-event pros weigh in on how to get what you need in an event contract and stay on budget. Finding ways to solve these challenges was the focus of a September 24 webinar hosted by Global DMC Partners titled “How to Negotiate in a Supplier-Driven Market.” Sound familiar?

Negotiating 52

Negotiating Meetings Contracts Food and Beverage 52

Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. July 31st at midnight, if we don’t have a contract, we’re not working without another contract.”

Meetings 95

Meetings Contracts Negotiating Venues 95

Eventmobi

JANUARY 24, 2019

Developing an event budget is a crucial element when planning your meeting or event. Let’s take a look first at how you can determine what financial success means for your meeting or event before talking in more detail about cash flow. Determine What Financial Success Means For Your Meeting or Event. Grants and contracts.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

SmartMeetings

JULY 30, 2024

3 tips for events that meet goals and fit the budget As planners, we’re expected to deliver results while delighting our clients and staying on budget. They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Event Farm

MAY 5, 2021

The panelists offered tips about negotiating with venues and vendors: . Like the venue, they must agree with your compliance protocols before you sign the contract. You don’t want someone showing up to work on the catering or AV staff who did not attend the pre-event meeting or go through a health screening.

2021 306

2021 Event Planning Insurance Transportation 306

Smart Meetings

OCTOBER 23, 2023

Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”

2024 105

2024 Meetings Contracts Hotels 105

Smart Meetings

SEPTEMBER 18, 2023

6 tips for a smooth European event from an international DMC expert If it seems to you everyone is taking their incentive meeting to Europe this year, you are not alone. Start Early The first tip is to book early and contract early!

Meetings 105

Meetings Contracts Transportation Hotels 105

MeetingsNet

FEBRUARY 7, 2023

A recent survey takes the pulse of meeting planners, asking about budgets, contracts, airfares, virtual meetings, and more. For most—88 percent—the reason for the budget increase is to tackle inflation and higher prices, as opposed to raising the number of meeting attendees, changing the meeting format, or other reasons.

Negotiating 105

Negotiating Contracts 2023 2022 105

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. And prioritize.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips.

Negotiating 98

Negotiating Contracts Hotels Entertainment 98

SmartMeetings

SEPTEMBER 2, 2020

The travel, hospitality and meetings industry has been one of the hardest hit during the COVID-19 slowdown. Independent planners are facing gaping holes in their calendars as meetings continue to drop off. Many organizations, including Smart Meetings , have turned their events virtual.

Meetings 126

Meetings Airlines Education Hospitality 126

MeetingsNet

MARCH 10, 2022

Planners and hoteliers weigh in on how to protect meetings from the labor crisis. In the meeting industry, the phrase “It’s a relationship business” is often bandied about. We now proactively look at service-related clauses to include in our contracts. But now we have to make sure the amenities we need are available.”.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

Smart Meetings

OCTOBER 18, 2022

Most meeting planners found ways to move ahead, even if there were some tense moments and damages paid. Now, the question is how to build contracts moving forward. Negotiate a clause about what will make an event financially important to go forward and negotiate based on that.”. Fee Negotiation.

Hotels 98

Hotels Negotiating Contracts Financial 98

MeetingsNet

APRIL 17, 2023

Whether your meetings specialty is event design, contract negotiations, operations management, sustainability, risk management, virtual events, speaker trends, food & beverage, or something else entirely, our call for speakers is seeking fresh voices to educate and spark new ideas for meetings and conventions.

Education 92

Education Meeting Planning Food and Beverage Meetings 92

MeetingsNet

APRIL 10, 2023

How robust does your event network need to be, and what’s negotiable? Here are some things to consider before signing a connectivity contract. And even when the costs are relatively low, making sure meeting attendees can get Wi-Fi when they need it can be a pricey proposition. The moment you ask, ‘Can you do any better?’

Negotiating 105

Negotiating Contracts Hotels Venues 105