Smart Meetings

MARCH 20, 2024

Force m ajeure and clauses to keep in your next contract Watch the full webinar here. Contracts are the life blood of the meeting industry. Smart Meetings sat down with Darryl B. Keep Relationships in the Details One key aspect that is sometimes overlooked in the contract process is relationships. Resort fees.

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

SmartMeetings

MARCH 25, 2021

event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. Meeting professionals today are risk managers. The good news is that vaccines are here. Reasonable Care.

Contracts 119

Contracts Insurance Hotels Negotiating 119

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Conferences that Work

SEPTEMBER 20, 2021

Make no mistake; I love to design and facilitate in-person meetings. But, as meeting professionals, we have a professional duty of care during the COVID-19 pandemic , and I think it’s important to provide a realistic assessment of risk for meeting stakeholders—especially potential attendees.

2021 360

2021 Travel Events Fashion 360

SmartMeetings

MAY 13, 2022

A Breakdown of Post-Pandemic Contract Clauses. New Contract Essentials in an Ever-Changing Environment. Contracting in the current Covid climate is complex—everything feels unsettled, so it’s hard to know how to plan. Contracts and Negotiations Amid Covid: Best of What’s Worked in 2021.

Negotiating 98

Negotiating Contracts Financial Medical Meetings 98

MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. You can use another hotel’s offer as leverage with your first choice of venue: ‘Here are the terms I’ve gotten from another hotel we’re considering; can you do a bit better?’

Contracts 111

Contracts Negotiating Hotels Tourism 111

Eventmobi

FEBRUARY 23, 2022

Just because it’s your event doesn’t give you the right to use the venue, copyrighted material, or individual’s likenesses to profit from. Capturing the Venue. If you’re not on company property, you’ll likely need to get a location release from the property owner in order to legally broadcast the venue space.

Wireless 448

Wireless Events Social Media Venues 448

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Smart Meetings

AUGUST 20, 2024

Scott Frankel Attendees to Smart Meetings’ Culinary Experience, hosted at Paris Las Vegas, were treated to a free learning session led by Scott Frankel, president of Animatic Media LLC & Conference-On-Demand + LIVE. Whichever direction you head in, both require a thorough needs assessment that goes beyond venue specs.

Contracts 98

Contracts Conference Speakers Meetings 98

Planning Pod

NOVEMBER 12, 2020

As a provider of venue management software ourselves, we often get asked how we compare with our competitors and what sets us apart. Which made us think that this is a question that almost everyone considering venue event management software asks at some point during their fact-finding and buying process. Sign up for a free trial.

Food and Beverage 148

Food and Beverage Venues Management 2021 148

EventMB

JANUARY 26, 2023

Skift Take: If attendees are going to take on the challenges of traveling to your next event, they’re going to want to see more than the inside of the conference venue. Find out how the “one contract, one contact” model can simplify your planning process and help every member of your audience maximize their time on the ground.

Contracts 209

Contracts Entertainment Travel Conference 209

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

Negotiating 87

Negotiating Contracts 2024 Events 87

EventMB

JUNE 22, 2022

With many meeting planners and event organizers doubling up their bookings to compensate for postponed events from 2021 (and even 2020), it’s getting harder and harder to find hotel rooms and meeting spaces for groups both large and small. The New Marketplace Philosophy for Meeting Bookings.

Meetings 185

Meetings Hotels 2020 B2B 185

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

Venues 148

Venues Management Contracts Food and Beverage 148

SmartMeetings

APRIL 16, 2020

As COVID-19 wanes and people begin meeting again, what should planners know about precautions venues must take to ensure clean, safe spaces? He offered insight into how venues can make sure their spaces are ready for meetings. Class 2: Someone in the venue has had recent contact with an infected person.

Venues 139

Venues Food and Beverage Contracts Consulting 139

Attendease

AUGUST 26, 2024

Trade shows and exhibitions These large-scale industry gatherings allow companies to showcase products or services, connect with prospects, meet with partners/vendors, and assess competitors. Finding and booking an appropriate event venue 2. Creating and adhering to a realistic event budget 3.

Corporate Events 368

Corporate Events Event Planning Negotiating Trade Shows 368

Conferences that Work

MAY 14, 2018

Mythodology: Event socials are a good way to meet people. Participant-driven and participation-rich events provide far more opportunities to meet people you actually want to meet. Mythodology: Adding novelty to a meeting makes it better. But making your meeting better lasts. Reality : Novelty is a one-time trick.

Conference 205

Conference 2011 2014 Contracts 205

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 105

Contracts Event Planning Events Financial 105

Smart Meetings

JUNE 27, 2023

But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. Smart Meetings chatted with Cheryl M. year period of time have shifted into the future years causing a significant demand and compression issue when contracting with hotels,” Payne said.

Negotiating 92

Negotiating Contracts 2026 Hotels 92

Eventmobi

MAY 18, 2020

Evaluating Events: Square Footage – Number of guests on the dance floor, number of guests at each table, matching up new events: guest count with venue square footage What we need from our vendors – what precautions are they taking? What we need from our venues – what precautions are they taking?

Entertainment 396

Entertainment Hotels Venues Retail 396

Conferences that Work

NOVEMBER 13, 2022

Here are five examples of how explicit communication improves meetings. 1—Tell attendees how your meeting socials will be social! Want to make your meeting “socials” actually social? A little explicit pre-party communication will improve your meeting. Don’t just throw a party with loud music.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Velvet Chainsaw

MARCH 6, 2017

We roll the dice that what was submitted actually meets our core customers’ needs. You become hell-bent on ensuring that every precise meeting specific is perfect. So your registrants lose their souls to your hyper- and laser-focus on meeting minutiae. Meet Expectations With Dull Drab Staleness Or Originality?

Conference 295

Conference Trade Shows Conference Planning Contracts 295

Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Event risk assessment planning tool.

2021 306

2021 Event Planning Insurance Transportation 306

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

Contracts 221

Contracts 2024 Conference Venues 221

Eventmobi

JANUARY 24, 2019

Developing an event budget is a crucial element when planning your meeting or event. Let’s take a look first at how you can determine what financial success means for your meeting or event before talking in more detail about cash flow. Determine What Financial Success Means For Your Meeting or Event. Venue Rental.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Eventinterface

SEPTEMBER 5, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. Besides helping people pronounce the name of the company, Will helps clients in the meeting and events industry have a transformative experience with an audio visual company. From RFP to Venue Contract.

Insurance 56

Insurance Negotiating Contracts Venues 56

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

SmartMeetings

FEBRUARY 11, 2021

Who could have predicted a year ago that Zoom would be a major disruptive influence in the meetings industry? Now, conventional wisdom suggests that hybrid groups, which combine teleconferencing with person-to-person meetings, will be prevalent for the foreseeable future. But how will it affect 2021 budgets? But what will it cost?

2021 124

2021 Meetings Hotels Financial 124

SmartMeetings

OCTOBER 1, 2020

When the lights went dark on the more than $1 trillion meetings and events industry in March, the call to shelter in place dimmed prospects not only for 26 million people whose jobs are directly or indirectly connected to bringing people together, but also for the 1.5 billion globally who attend meetings and $2.5 Out of the Shadows.

Meetings 143

Meetings Airlines Travel Hospitality 143

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Look into the history of pre/post stays with your attendees and contract accordingly. Start Sooner. Trust But Verify.

Meetings 98

Meetings Contracts Hotels Travel 98

Event Farm

APRIL 13, 2021

Convey a message of responsibility: we’re all in this together—attendees as well as staff on the organizer, client, venue, and contractor teams. Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID.

Insurance 285

Insurance Healthcare Government Venues 285

Smart Meetings

JULY 7, 2023

We all have a contract ‘til July 31st–we will work under that contract,” Local Teamsters 171 Vice President Scott Barry told Wdbj7.com. July 31st at midnight, if we don’t have a contract, we’re not working without another contract.” Restock items, order and ship to the venue. can be locally printed and delivered.

Meetings 95

Meetings Contracts Negotiating Venues 95

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. And prioritize.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. To offer some helpful insight in what areas to be on the lookout for, Smart Meetings sat down with Ty M. Sheak continued, “The short form is usually not advisable.

2023 97

2023 Meetings Contracts Government 97

Smart Meetings

DECEMBER 23, 2021

The New Year is upon us and as we look at 2022 for our meetings and group gatherings, we gaze into the future with bright eyes and positive grins and think, what the heck is going on? It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Meeting planners don’t need to be IT gurus.

2022 105

2022 Meetings Site Selections Hotels 105