Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. Everything and I mean everything, is negotiable. merchandise sales.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Request a list of references to be included. Request a sample contract of your event to review and confirm the deposit deadline. a musical festival).

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Attendease

JULY 6, 2023

Additionally, the scorecard that you create can be used as a reference point when people start pushing back or second-guessing how to proceed. This ensures that you don’t miss out on any essential features or capabilities that your organization requires.

Negotiating 368

Negotiating Events Contracts Event Management 368

Smart Meetings

FEBRUARY 7, 2022

Historically, force majeure events were commonly referred to as an “Act of God” or something beyond your control that prevented or made performance of one’s obligations “impossible, impracticable, or illegal.” Next, double-check and confirm whether the notice period was proper and the actual notice was made in compliance with the contract.

Contracts 105

Contracts Negotiating Government Insurance 105

Management Events

AUGUST 5, 2024

Testimonials and case studies from your existing clients are great reference s tools for prospects who want to learn a little about you before starting a conversation. Contract Negotiation Is Mutually Beneficial During this critical part of the process, prospects need to be strategic.

B2B 52

B2B Negotiating Contracts Banking 52

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The accessibility section refers to adhering to the schedule of the event.

Contracts 51

Contracts Insurance Government Travel 51

SmartMeetings

APRIL 10, 2020

As news spread about socially distancing to save lives, planners and hoteliers experienced an evolving understanding of whether coronavirus could be called an “act of God,” which would allow contracted meetings to be called off without liability. The former is due to a contingency spelled out in the contract and therefore triggers no damages.

2003 111

2003 Contracts Meetings Negotiating 111

Eventtia

NOVEMBER 10, 2023

Identify Your Event Management Software Non-negotiables Before deciding, it’s crucial to identify your non-negotiables – the key criteria and requirements your event management software must meet. Here are questions to help you determine your non-negotiables: What are your core functional requirements?

Event Management 117

Event Management Management Negotiating Financial 117

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

2023 97

2023 Meetings Contracts Government 97

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. Negotiate Before You Sign Contacts. Makes sense right?

Negotiating 91

Negotiating Contracts Hotels Venues 91

Smart Meetings

DECEMBER 29, 2021

Harness the Power of Negotiation to Master Your Post-Covid Events Career. Negotiation is an essential skill in business, meetings and life. Summary: Harness the Power of Negotiation for Post-Covid Success ). Summary: Contract Negotiation: Post-Pandemic Clauses You Need to Know ).

2021 52

2021 Negotiating Medical Meetings Contracts 52

Eventtia

NOVEMBER 10, 2023

Identify Your Event Management Software Non-negotiables Before deciding, it’s crucial to identify your non-negotiables – the key criteria and requirements your event management software must meet. Here are questions to help you determine your non-negotiables: What are your core functional requirements?

Event Management 96

Event Management Management Negotiating Financial 96

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 73

Contracts Negotiating Food and Beverage Hospitality 73

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

Contracts 90

Contracts Events Event Planning Insurance 90

Management Events

MAY 16, 2023

A great way to get a feel of a vendor’s capabilities is to refer to testimonials and case studies from their other clients. From there, you can also ask for references and gather feedback on their performance, reliability, after-sales services, and more. You must go beyond-surface level evaluation.

Negotiating 52

Negotiating Contracts Risk Management Trade Shows 52

Planning Pod

JULY 22, 2024

Here’s how to ensure a seamless, collaborative process (on their end and yours): Contracts/proposals: It’s important that you develop clear, concise proposals and contracts that outline all event details, as well as terms and conditions of your services.

Social Media 88

Social Media Contracts Venues Negotiating 88

Stova

MAY 25, 2023

For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Much like popular real estate search sites, mark your favorite venues to easily compare, share experiences, and see venues booked company-wide to leverage negotiations. Improve Request for Proposal (RFP) efficiency.

Venues 52

Venues Negotiating Contracts Travel 52

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. There is a lot of technical wording in contracts, most of which will be outlined in the contract, but there are a few important terms that you might want to negotiate before the contract is in hand. Force Majeure Clause.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

TicketBud

DECEMBER 5, 2023

The earlier you can sign a contract, the better chance you have of nailing down special rates. Refer to your past year’s event analysis. As mentioned above, early planning can help you negotiate better deals, secure preferred venues, optimize marketing efforts and lock-in sponsor funding. Remember, logistics take time.

Marketing 110

Marketing Entertainment Negotiating Sponsorships 110

Eventtia

MAY 18, 2022

And while those are part of it, “accommodations” refers to anything the artist will need to ensure a good performance at your event. The items in the rider are typically non-negotiable, so don’t expect any wiggle room from the artist or their agent. Artist Accommodations. For most bookings, you’ll be working with the artist’s agent.

Negotiating 62

Negotiating Contracts Travel Hotels 62

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Social Tables

SEPTEMBER 25, 2017

There are other costs (usually outlined on the contract rider) that you’re responsible for covering, and if you’re not careful, these costs can snowball until you’re way over-budget. Travel refers to the flight costs for the entertainer and whoever travels with them. Know how to negotiate. Lock down the contract.

Entertainment 87

Entertainment Contracts Negotiating Travel 87

Endless Events

APRIL 8, 2019

“One of the things that I always do when I’m working with a new client is (…) I remove any references to specific equipment, any references to specific types of speakers or projectors or things like that”, says Brandt. How to Win at Negotiating AV Prices for Events . Can I Negotiate Venue AV Charges?

Negotiating 119

Negotiating Education Event Tech Tech 119

ePly

JUNE 21, 2023

Negotiate with Vendors While some venues require in-house catering services, let’s dive a bit deeper into the crucial role of negotiating with vendors regarding managing food and beverage expenses. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy.

Food and Beverage 48

Food and Beverage Negotiating Trade Shows Events 48

Endless Events

JULY 26, 2019

Make notes as detailed as possible so when you refer back there isn’t much guessing. . This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Just like removing AV restrictions to get the best WiFi possible negotiate! Was it fast enough?

Negotiating 112

Negotiating Contracts Venues Wireless 112

EventUp

AUGUST 4, 2020

As you talk to your venue contact there could be details or questions that come up that you’ll want to remember or follow up on either with a vendor, or someone at your company - always write everything down to reference when you need to. A List Of Questions For The Venue. Your Vendors.

Negotiating 105

Negotiating Venues Contracts Hotels 105

SmartMeetings

MARCH 9, 2020

Ombuds—previously referred to as ombudsmen—have been around for decades, serving as third-party mitigators and mediators in a wide variety of settings. See also : How to Master the Art of Negotiating. Even if you haven’t heard the term before, you’ve probably been aware of the services an ombuds provides.

Negotiating 66

Negotiating 2017 Contracts Conference 66

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing. of past events.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Social Tables

MARCH 2, 2021

As an event planner, you should include a reference to billing for all reasonable business expenses that may be incurred.” This means that your contract should say what clients will and will not be billed for. After, carefully document your time and receipts so your records are easy to reference if needed.

Contracts 99

Contracts Event Planning Negotiating Consulting 99

Endless Events

NOVEMBER 8, 2019

In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year. However, as long as you have not signed a contract yet you most likely don’t have to! Everything is negotiable UNTIL you sign a contract. We recommend hiring your AV company before you even sign your venue contract.

Negotiating 81

Negotiating Contracts Venues Technology 81

Social Tables

APRIL 17, 2019

You can even download a free copy of these simple event statistics to reference anytime. In these instances, it’s important to contract with security companies (especially when there’s alcohol involved), and make sure that all entrances and exits are diligently mapped out prior to the event as well. ” 17.

Food and Beverage 149

Food and Beverage Hotels Negotiating Venues 149

Eved

JULY 3, 2017

You may want to compare it to budgets, forecasts, or contracts to ensure that you aren’t overspending, or to ensure that you’re capturing all of your spend. And a spend by category report with accurate, up-to-date numbers will also give you that much more buying and negotiating power with your suppliers. Spend by Supplier.

Meetings 40

Meetings Contracts Negotiating Food and Beverage 40

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 91

Contracts Hotels Government Events 91

Social Tables

DECEMBER 13, 2016

Lewis, my favorite are his national communication pattern diagrams which can be found on 23 fascinating diagrams reveal how to negotiate with people around the world. Collect References Overseas. When it comes to industry terms the Convention Industry Council’s APEX Industry glossary is worth referring to.

Event Planning 60

Event Planning Negotiating Social Media Trade Shows 60

The Planner's Lounge

DECEMBER 22, 2021

Is the amount negotiable? Can I review your contract? Do you have references? If more than one, how does your team handle the volume? Who will be the point of contact? What is your deposit? Is it refundable? What is your cancellation policy? Are there any additional fees? Gratuities, taxes, additional staff, etc.

Insurance 59

Insurance Negotiating Contracts Venues 59