Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Whether you’re putting on a huge, visual presentation, or require supreme sound for your speakers and music, your AV needs to be smooth. “If

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Smart Meetings

MAY 6, 2022

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. Flexible Contract Language. Given the continued uncertain times, being clear and concise on contract negotiations and rules and policies will be critical in forming a safe and enjoyable event for all.

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Event Planning Food and Beverage Contracts Negotiating 317

SmartMeetings

MAY 9, 2019

The fine print for negotiating win-win agreements. Contracts are legally binding agreements between two parties that help ensure services are performed, eliminate miscommunication and spell out options in the event of a disagreement. Following are her tips for mastering contracts. Critical Contract Clauses.

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SmartMeetings

MARCH 25, 2021

event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. This section of the contract will also determine damages the hotel would pay if they cancel the group.

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Contracts Insurance Hotels Negotiating 119

Smart Meetings

AUGUST 2, 2024

Whether the playing field is national politics, a Southern California crime scene or a hotel contract negotiation, leading with love, empathy and respect is the fast track to building relationships across what might otherwise feel like unfathomable divides, according to keynote Corporal Ryan Tillman.

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SmartMeetings

JULY 9, 2019

Webster’s Dictionary defines negotiation as “the act or process of having a discussion in order to reach an agreement.” According to veteran hospitality attorney Lisa Sommer Devlin, “Negotiating is about bargaining power. More : Master Win-Win Negotiations for Your Contracts. Makes sense, but what does it really mean?

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Negotiating Contracts Hotels Hospitality 98

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

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Contracts Hotels Negotiating Airlines 109

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

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Contracts Negotiating 2024 Hotels 98

Prestige Events Magazine

SEPTEMBER 25, 2023

Tunnicliffe commented: “With increases in commodity costs and event budgets tighter than ever, winning a contract or appointing a supplier can often be only the start of a tense process of negotiation which can risk making or breaking the event supply chain. Registration for the industry event closes on November 1.

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Speakers Negotiating Contracts Entertainment 147

Smart Meetings

NOVEMBER 15, 2023

Michelle Poler, author of “Hello Fears” and keynote speaker, suggested moving toward the things that scare us because in that direction lies growth. She reported that attorneys who work with these companies say they like the experience better than negotiating with a human. The enemy of success is not failure, but comfort,” she said.

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Smart Meetings

NOVEMBER 15, 2022

We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Let them know what they will miss out on in terms of hotel blocks and speakers if they don’t act on a proposal right away and give a roadmap for what to expect in the months to come.”.

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Financial Insurance Medical Meetings Contracts 245

Event Industry News

MARCH 3, 2020

Director of Performing Artistes, Lauralee Whyte, shares her experience of getting the most from a keynote speaker. Here are 4 key things to remember when working with your Speaker Consultant, so to ensure you get the most value from your speaker, and crucially, for your audience to experience the most engaging content possible.

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Eventmobi

MAY 23, 2024

Oftentimes, conferences include keynote speakers and workshop sessions, each designed to educate attendees. This kind of conference often features multiple speakers, who each present information on related topics. There’s no lead speaker. Because of this, summits usually feature influential speakers.

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Attendease

JULY 6, 2023

This first step is essential since the best event platforms will enable your team to handle numerous tasks, including registration, creating a professional event website, email marketing, attendee management, speaker scheduling, and analytics.

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Negotiating Events Contracts Event Management 368

Event Farm

OCTOBER 11, 2016

Negotiate You may think ‘negotiate’ and expect this to be right at the beginning of the event planning process, and you’d be entirely right. Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line.

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Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Read More : How to Manage Outsize Hospitality Budget Inflation.

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MeetingsNet

MAY 21, 2019

There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored. Attend this webinar to: Recognize the three fundamental principles to follow when negotiating international meeting contracts.

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Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

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Meetings Trade Shows Contracts Sustainability 246

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. The panelists offered tips about negotiating with venues and vendors: . Missed Part III of the Pandemic Compliance and Safety at Live Events panel?

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2021 Event Planning Insurance Transportation 306

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices.

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Negotiating 2027 Contracts 2024 105

Smart Meetings

MARCH 11, 2024

Two theaters will feature strategies for career development, a next generation stage will focus on skills with industry speakers sharing their stories and leadership while campfire areas will cover technology.

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MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Every negotiation has its sticking points, with some more serious than others. Printer-friendly version.

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Connect Your Meetings

DECEMBER 6, 2018

Register now for “Common Contract Mistakes” Sometimes little errors can cause big problems. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes.

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Expo Pass

JUNE 26, 2024

Creating a fantastic speaker lineup is one of the most crucial parts of planning a successful event! The right speakers can draw crowds and inspire your audience, all while electrifying your event goals. In this guide, we’ll walk you through six essential steps in curating an engaging and impactful speaker lineup.

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Speakers Social Media Contracts Negotiating 78

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. See also : How to Master the Art of Negotiating.

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Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

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Speakers Contracts Negotiating Banking 58

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

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Food and Beverage Negotiating Contracts Venues 133

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? AV May Be Bigger Than You Think.

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Negotiating Speakers Tech Meetings 107

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. .

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Negotiating Contracts Venues Wireless 112

Eventsforce

SEPTEMBER 17, 2021

All buyers want to feel that they have negotiated a good deal. This will be additional crew to the production team that are contracted for the room, sound and vision. Let’s take the example of a speaker. You contract a speaker for an agreed fee. Both sets of attendees get to see the speaker.

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Negotiating Speakers Contracts Tech 104

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Grants and contracts. Revenues and expenses: Registration: $20. 20 – $10 = $10.

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Food and Beverage Meetings Financial Advertising 153

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. AV suppliers work with an array of event technology, including conference calling equipment, high-def video screens, speaker setups, lighting design, and more.

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Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. Include logistical details, session descriptions, speaker bios, FAQs, and personalized calls-to-action to drive conversions. Engage stakeholders Identify and actively engage key stakeholders from day one, including sponsors, partners, vendors, and internal teams.

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Corporate Events Food and Beverage Social Media Event Management 195

Prestige Events Magazine

JUNE 12, 2024

It’s split across four key themes: INFORM – INSPIRE – INNOVATE – IMPACT, with a stellar line up of expert speakers covering topics including event security, AI, inclusivity, wellness, experiential design, contract negotiation, sustainability and legacy.

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2024 Meetings Sustainability Education 147

MeetingsNet

APRIL 17, 2023

Increase your visibility and share your knowledge: The call for speakers is now open for the MeetingsNet track at The Special Event. If you have any questions about our call for speakers, please contact Sue Hatch, MeetingsNet’s content director, at shatch@meetingsnet.com. The deadline for is June 16.

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Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

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Food and Beverage Social Media Insurance Entertainment 206

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

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