Contracts, Negotiating and Sustainability

Booked and Busy: The Best Event Planning Reads You’ll Actually Use

Smart Meetings

APRIL 8, 2025

It covers everything you need to know about event planning, including finding venues, building a team, negotiating contracts, and even measuring success after the event is over. Readers love the book for its attention to detail and its focus on modern event trends, including technology and sustainable practices.

Event Planning

Event Planning Financial Event Management Insurance

Driving Change: How Inclusion and Accessibility Shape the Future of Events

Smart Meetings

DECEMBER 10, 2024

For planners, concepts that can be built into their Business Events Strategy shift them from reactive to proactive and start conversations (and in some cases concessions) around these important attendee experience elements early in the process rather than as an afterthought post-contracting.

2024

2024 Negotiating 2025 Tourism

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 14, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 14, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

10x Your Next Conference: Why Now, More Than Ever, You Should Use Holistic Procurement Methodology

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Read More : Year of the Sustainable RFP Let me connect the dots for you. The choices made here ripple through to create a more responsible and sustainable event industry.

Conference

Conference Site Selections Negotiating Contracts

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 14, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 14, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 15, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 15, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 15, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 16, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 14, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 15, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

Marriott’s ‘Meet with Momentum’ Creates Community Like None Other

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings

Meetings Trade Shows Contracts Sustainability

Budget Woes Top List of Event Planners’ Biggest Challenges

PCMA Convene

DECEMBER 9, 2024

Labor costs, particularly union labor and in-house AV contracts, are viewed as excessive, and the lack of flexibility to negotiate better rates leads to resentment. A common theme of budgets decreasing, expenses increasing reflects how planners feel stuck between adhering to tight budgets and meeting high attendee expectations.

Negotiating

Negotiating Contracts 2024 Transportation

Your Event Goals Should Determine Your Venue Contract — Not The Other Way Around

Endless Events

DECEMBER 13, 2022

Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Instead of morphing your event goals around the venue’s rules, approach your venue with a list of non-negotiables. Here’s how your event goals can (and should) change your venue contract in those areas.

Contracts

Contracts Venues Negotiating Sustainability

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 15, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

All-Inclusive Incentives: Stormy Waters or Smooth Sailing?

Smart Meetings

JULY 26, 2024

Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization. Using transparency in your negotiation process isn’t just appropriate, it is often expected, as many vendors offer a surprising amount of flexibility.

Food and Beverage

Food and Beverage Negotiating Contracts Meetings

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 16, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 15, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 16, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 16, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 15, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 16, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 16, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

Insurance Sustainability Meetings Negotiating

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 16, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

The Mutual Benefits of Planning with a Unionized Property

Smart Meetings

SEPTEMBER 1, 2022

They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. In San Francisco, there are 60 properties with solid union contracts that are not at risk for striking. Many of Unite Here’s goals concern taking care of their hospitality workers.

Hospitality

Hospitality Contracts Hotels 2021

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 16, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

Insurance Sustainability Meetings Negotiating

Smart Moves in Mexico, Atlanta and More

Smart Meetings

JULY 12, 2024

Englander takes on the role of account manager as well, and will assist with all aspects of site selection and contract negotiation processes. She previously served as a global sourcing manager at Bishop-McCann. Andrew Cifa Andrew Cifa, The Logan Hotel The Logan Hotel appoints Cifa as director of sales and marketing.

Ecommerce

Ecommerce Hospitality Hotels Site Selections

Q&A: 10 Minutes with Erin Taylor of Oatly

Event Marketer

APRIL 17, 2024

She started in mobile tours with Chobani more than 12 years ago, driving an F-350 with a 26-foot trailer around the country, and learned from the ground up everything from negotiating contracts to developing event partnerships and executing programs. At Oatly, sustainability is a big part of our mission.

Trade Shows

Trade Shows Negotiating Contracts Hotels

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 17, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance

Insurance Meetings Sustainability Negotiating

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 17, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Meetings

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 18, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Meetings

Meetings Sustainability Insurance Negotiating

Budget, Innovation and Engagement Ideas Were Centerstage at Global DMC Partners Annual

Smart Meetings

JUNE 28, 2024

If you can contract far enough in advance, you can secure better rates before supply is squeezed. Negotiate with vendors and hotels for terms such as reduced management fees and service hours, things attendees can’t see and you might be able to handle internally. Like most things in life, timing makes a difference.

Food and Beverage

Food and Beverage 2030 2024 Negotiating

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 17, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Meetings

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 17, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Meetings

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 18, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Meetings

Meetings Sustainability Insurance Negotiating

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 17, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Meetings

FICP Annual Elevated Conversation Around Meaning

Smart Meetings

NOVEMBER 17, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Meetings