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Mastering Event Contracts: Essential Negotiation Strategies for Meeting Planners in 2025

Smart Meetings

Avoid pitfalls and protect your event Contracts are the lifeblood and backbone of the meetings industry. Negotiating contracts is the first step before confirming speakers, color themes or catering options. That way, a contract can be ended without any issues or penalties.

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Contract Clauses You Need in 2025

SmartMeetings

Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. in hospitality. Warner advises caution.

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Renegotiating Live Event Agreements When All Parties Are Innocent Victims

Velvet Chainsaw

hotel industry is projected to report a 51-percent decline in revenue per available room (RevPAR) in 2020, according to a special forecast revision from STR and Tourism Economics on March 31. Many conference organizers want to change their exhibit contract language or attendee cancellation policies to avoid future losses.

Contracts 397
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Driving Change: How Inclusion and Accessibility Shape the Future of Events

Smart Meetings

28-30, Destinations International (DI) held its 2024 Social Inclusion Summit in Spokane, Washington, where they shared insights and resources around inclusion in the travel and tourism industry. Planners can take what they learn to pivot negotiation requests and strategize for enhancing ROI.

2024 130
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How to Host a Brava Meeting in Italy

Smart Meetings

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

Meetings 264
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Event-Contract Sticking Points: A Practical Approach

MeetingsNet

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. Another tactic, said Jeff Duncan, president and CEO of room-block management firm Meetingmax, is to put forth a “BATNA,” or best alternative to a negotiated agreement.

Contracts 111
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Out of This World Gifting

Smart Meetings

Read More : Stratospheric Incentives: The Future of Tourism. The pair started with 25 brands and negotiated offerings to build a marketplace of “collections” at levels ranging from $1,500 to $10,000 for two guests, including taxes, fees and gratuities. This is not to replace group events, but to supplement,” she said.

Travel 243