MeetingsNet

JUNE 18, 2020

One of the best-attended sessions of the 17th annual Pharma Forum conference for medical-event planners, held virtually this year from June 15-19, was “Meetings Contracts in the Post-COVID Era.” In other words, the cleaning protocols listed in the contract are solely the responsibility of the property to fulfill and monitor.

Contracts 115

Contracts Negotiating Financial Travel 115

Smart Meetings

DECEMBER 23, 2021

We’ve all found ourselves adapting to a new world and a new travel industry, especially travel planners,” said Glynn who is outgoing president of SITE Global, the association for incentive planners. Guest safety has become a focal aspect of incentive travel planning. Listen to the whole Incentive Trends conversation on demand.

Travel 98

Travel Contracts Negotiating Hotels 98

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block?

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Event Marketer

JULY 25, 2024

It wasn’t long ago that force majeure was commonly perceived as insignificant boilerplate language added to the end of an event contract. Court of Appeals verdict, a new precedent for event contracts may have been set, as MeetingsNet reports. Now four years later, in the wake of a U.S.

Financial 90

Financial Contracts Negotiating 2021 90

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.

Negotiating 52

Negotiating Management Contracts 2028 52

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

MeetingsNet

MAY 15, 2023

Here’s a wrap-up of the latest news on airline pilot contracts, and some perspective on the possibility of a strike. A strike authorization does not mean a strike is imminent but gives the union authority to strike if contract negotiations fall through. If that happens, pressure on other airlines to follow suit will increase.

Airlines 122

Airlines Negotiating 2010 Meetings 122

Velvet Chainsaw

APRIL 13, 2020

In the first 90 days of resumed business travel, intimate gatherings are going to recover more quickly than mass gatherings. However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated. Do the Right Thing.

Contracts 397

Contracts 2009 Hotels 2020 397

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. This article from Reuters has more details on the postponement-clause fine print in those event-insurance contracts.

Contracts 72

Contracts Hotels Insurance Negotiating 72

The MICE

JUNE 3, 2022

The return of incentive travel has given clients the opportunity to book these trips with confidence. So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. And that’s a really, really big workload.

Travel 64

Travel Negotiating Sustainability Airlines 64

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 98

Negotiating Contracts Hotels 2024 98

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. But most contracts these days are the result of compromise.” Joshua Grimes, Esq.,

Contracts 98

Contracts Negotiating Hotels Travel 98

MeetingsNet

JANUARY 5, 2024

Recent research finds luxury travelers shifting their accommodation preferences, while the group segment is running well ahead of the transient-business segment. The result: Less negotiability for meetings. From the wide view, the hotel industry should expect only a modest rise in demand (1.8 percent) and guest-room rate (3.0

Hotels 72

Hotels Food and Beverage Negotiating 2024 72

MeetingsNet

JUNE 14, 2024

Just as the 2024 hurricane season began on June 1, a few meetings-focused hotels in South Florida, both on the Atlantic and Gulf coasts, publicized promotions to the group market featuring especially favorable pricing and contract terms for meetings taking place between July and December of 2024 and July and December 2025.

2025 105

2025 Meetings 2024 Negotiating 105

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal.

Conference 98

Conference Site Selections Negotiating Contracts 98

SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal.

Conference 98

Conference Site Selections Negotiating Contracts 98

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

Contracts 41

Contracts Venues Negotiating Consulting 41

Smart Meetings

SEPTEMBER 28, 2023

Contract Lessons Lisa Sommer Devlin When the focus of the event is finding new places to bring events, kicking off with a lesson in what to include—and leave out—of contract clauses is always a good idea. Read More : Weaponization of Travel: Navigating Cultural Obstacle Courses Lowest Rate: Every contract is a futures agreement.

Meetings 98

Meetings Negotiating Contracts Hotels 98

Prestige Events Magazine

FEBRUARY 13, 2024

With global business travel rebounding and expected to surpass pre-pandemic levels in 2024 , the company is preemptively offering complimentary hotel room block sourcing and contracting services to clients as an extension of that commitment.

Hotels 59

Hotels Contracts Negotiating Hospitality 59

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? laundry list of specific events vs. broad catch-all language). March 22 at 11 a.m.

Contracts 105

Contracts Negotiating Government Insurance 105

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

Meetings 105

Meetings Contracts Transportation Hotels 105

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Some key details within the terms of the agreement may include: Travel.

Contracts 51

Contracts Insurance Government Travel 51

SmartMeetings

APRIL 10, 2020

As news spread about socially distancing to save lives, planners and hoteliers experienced an evolving understanding of whether coronavirus could be called an “act of God,” which would allow contracted meetings to be called off without liability. The former is due to a contingency spelled out in the contract and therefore triggers no damages.

Contracts 111

Contracts 2003 Meetings Negotiating 111

Smart Meetings

SEPTEMBER 26, 2024

More strikes could begin with little advance notice across the nation if negotiations remain deadlocked. For future events, the site also offers “model protective language [to] stay in control of your options by including these key clauses in your event contract.”

Hotels 52

Hotels Airlines Negotiating 2008 52

EventMB

JUNE 2, 2017

Are you looking to win more out-of-town event contracts? If you’re a new event planner, or you’re new to negotiating your travel and time for work further afield, there are a few things you should decide in […]. The post 8 Steps To Winning Out-of-Town Event Business by Christina Green appeared first on [link].

Negotiating 149

Negotiating Contracts Travel Events 149

Smart Meetings

DECEMBER 19, 2022

Pam Kressley and Lori Cassidy, co-founders of the new individual travel incentive company Gift a Trip , recently arranged a buyout of a space capsule as part of a three-day immersive experience for the winners of a Texas Lottery. Cassidy stressed that the programs they offer are not meant to take the place of organized incentive travel.

Travel 97

Travel Airlines Insurance Negotiating 97

Smart Meetings

JULY 7, 2021

In April, Discover The Palm Beaches partnered with the Incentive Research Foundation (IRF) to host an in-person event to discuss what factors are driving buyer decisions for incentive travel. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

Travel 52

Travel Meetings Negotiating Contracts 52

Smart Meetings

JUNE 28, 2024

This reduces travel, housing and F&B costs. Other factors to consider: In addition to survey feedback, mapping where attendees are located and researching flight options can help to narrow down a location almost everyone can reach with the fewest travel delays. Like most things in life, timing makes a difference.

Food and Beverage 74

Food and Beverage 2030 2024 Negotiating 74

SmartMeetings

JULY 25, 2019

In Smart Meetings’ latest webinar, Erin Wendell, senior director of event management at Maritz Travel, shared her tips and tricks when working with all-inclusive properties for incentive programs. Maritz Travel works with a handful of the many companies that offer all-inclusives in Mexico, the Caribbean, and Central and South America.

Negotiating 81

Negotiating Contracts Transportation Insurance 81

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

2024 105

2024 Meetings Contracts Hotels 105

Expo Pass

JULY 2, 2024

“I would start with the major milestones and then fill in other detailed tasks.” — Heather Pilcher Assuming you have a year in advance to plan (which you won’t always), our guests recommend you start with big-ticket items like hotel contracts, catering, event registration due dates, etc. How do you manage travel logistics for large groups?

Travel 78

Travel Transportation Contracts Hotels 78

Stova

MAY 25, 2023

For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Much like popular real estate search sites, mark your favorite venues to easily compare, share experiences, and see venues booked company-wide to leverage negotiations. Improve Request for Proposal (RFP) efficiency.

Venues 52

Venues Negotiating Contracts Travel 52

Eventmobi

JULY 13, 2023

Travel requirements. If a speaker has to travel a long distance, they may charge more to cover their time, travel, and accommodation expenses. Get contracts signed. A signed contract helps protect both parties and outlines expectations clearly. Now it’s time to negotiate! Creation of new content.

Speakers 195

Speakers Advertising Contracts Social Media 195

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 123

Meetings Contracts Insurance Hotels 123

PCMA Convene

OCTOBER 13, 2023

We aren’t now experiencing the extreme fluctuations that occurred during and soon after the pandemic, with constant changes in safety measures and travel restrictions, Melton said. This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation.

Negotiating 59

Negotiating 2023 Contracts 2016 59

Coterie Spark

JANUARY 25, 2022

It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Travel is to be expected and required for projects as needed for meetings, site visits, and onsite execution. Most conferences produced will require travel. .

Negotiating 98

Negotiating Contracts Travel Entertainment 98

Smart Meetings

NOVEMBER 14, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

2024 52

2024 Tech Transportation Negotiating 52