PCMA Convene

NOVEMBER 11, 2024

Negotiation coach Alex Carter will lead two PCMA Business School sessions during Convening Leaders 2025, on Jan. Negotiation coach Alex Carter starts off her April 2024 TEDx talk, “How to Ask for More — and Get It,” by saying the most important things she knows about negotiation she learned in a kayak.

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Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block?

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Smart Meetings

DECEMBER 23, 2021

We’ve all found ourselves adapting to a new world and a new travel industry, especially travel planners,” said Glynn who is outgoing president of SITE Global , the association for incentive planners. In each section, Glynn and Eidsvold offer analytical observations: Incentive travel is returning, however slowly.

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Smart Meetings

DECEMBER 23, 2021

We’ve all found ourselves adapting to a new world and a new travel industry, especially travel planners,” said Glynn who is outgoing president of SITE Global, the association for incentive planners. Guest safety has become a focal aspect of incentive travel planning. Listen to the whole Incentive Trends conversation on demand.

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EventMB

JUNE 2, 2017

Are you looking to win more out-of-town event contracts? If you’re a new event planner, or you’re new to negotiating your travel and time for work further afield, there are a few things you should decide in […]. The post 8 Steps To Winning Out-of-Town Event Business by Christina Green appeared first on [link].

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SmartMeetings

JANUARY 17, 2025

Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. in hospitality. Warner advises caution.

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Contracts 2025 Negotiating Food and Beverage 52

Event Farm

MAY 5, 2021

Reopening tracker that describes travel, gathering, and mask restrictions by state. The panelists offered tips about negotiating with venues and vendors: . Like the venue, they must agree with your compliance protocols before you sign the contract. Missed Part III of the Pandemic Compliance and Safety at Live Events panel?

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MeetingsNet

MAY 15, 2023

Here’s a wrap-up of the latest news on airline pilot contracts, and some perspective on the possibility of a strike. A strike authorization does not mean a strike is imminent but gives the union authority to strike if contract negotiations fall through. If that happens, pressure on other airlines to follow suit will increase.

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Event Marketer

JULY 25, 2024

It wasn’t long ago that force majeure was commonly perceived as insignificant boilerplate language added to the end of an event contract. Court of Appeals verdict, a new precedent for event contracts may have been set, as MeetingsNet reports. Now four years later, in the wake of a U.S.

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Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.

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SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. This article from Reuters has more details on the postponement-clause fine print in those event-insurance contracts.

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SmartMeetings

APRIL 10, 2020

As news spread about socially distancing to save lives, planners and hoteliers experienced an evolving understanding of whether coronavirus could be called an “act of God,” which would allow contracted meetings to be called off without liability. The former is due to a contingency spelled out in the contract and therefore triggers no damages.

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SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

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Eventinterface

JULY 27, 2016

Your venue contract should outline such charges. Try to see if you can negotiate to get a few additional permits for your guests, especially your VIP attendees. Anything is negotiable. If hotels are farther away, is there a shuttle that travels directly to the venue? Luckily, this is also an area where you can save big.

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Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? laundry list of specific events vs. broad catch-all language). March 22 at 11 a.m.

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MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. But most contracts these days are the result of compromise.” Joshua Grimes, Esq.,

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SmartMeetings

JULY 25, 2019

In Smart Meetings’ latest webinar, Erin Wendell, senior director of event management at Maritz Travel, shared her tips and tricks when working with all-inclusive properties for incentive programs. Maritz Travel works with a handful of the many companies that offer all-inclusives in Mexico, the Caribbean, and Central and South America.

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SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

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Eventmobi

MAY 23, 2024

Since attendees don’t have to spend money on travel-related expenses, more people have the ability to attend. If a speaker agrees to participate, send them a contract that stipulates their role in the conference, the amount they’ll earn, and other pertinent details. This makes most virtual events more inclusive.

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Eventmobi

JULY 13, 2023

Travel requirements. If a speaker has to travel a long distance, they may charge more to cover their time, travel, and accommodation expenses. Get contracts signed. A signed contract helps protect both parties and outlines expectations clearly. Now it’s time to negotiate! Creation of new content.

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Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal.

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SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal.

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MeetingsNet

JUNE 14, 2024

Just as the 2024 hurricane season began on June 1, a few meetings-focused hotels in South Florida, both on the Atlantic and Gulf coasts, publicized promotions to the group market featuring especially favorable pricing and contract terms for meetings taking place between July and December of 2024 and July and December 2025.

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The MICE

JUNE 3, 2022

The return of incentive travel has given clients the opportunity to book these trips with confidence. So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. And that’s a really, really big workload.

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SmartMeetings

JULY 8, 2020

Will travel be acceptable, let alone incentivizing, after fear of physical contact has spiked higher than a mountaintop over the last four months? Just as we worked with our travel partners on new security measures post-9/11, we will do the same after COVID-19,” he says. Will the MICE world ever be the same again? Redefining Incentive.

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Social Tables

SEPTEMBER 25, 2017

There are other costs (usually outlined on the contract rider) that you’re responsible for covering, and if you’re not careful, these costs can snowball until you’re way over-budget. Travel and accommodations. Travel refers to the flight costs for the entertainer and whoever travels with them. Know how to negotiate.

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Entertainment Contracts Negotiating Travel 87

SmartMeetings

APRIL 19, 2017

A CVB publishes events calendars, news, and a directory of accommodations, for visitors, meeting planners and travel agents. Director of Sales at a venue, usually who will be negotiating your contract with. An amendment to a contract, such as a new guarantee or an amendment to the room block. Force Majeure Clause.

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Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

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Smart Meetings

SEPTEMBER 28, 2023

Contract Lessons Lisa Sommer Devlin When the focus of the event is finding new places to bring events, kicking off with a lesson in what to include—and leave out—of contract clauses is always a good idea. Read More : Weaponization of Travel: Navigating Cultural Obstacle Courses Lowest Rate: Every contract is a futures agreement.

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SmartMeetings

JUNE 3, 2019

It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. There’s flexibility in negotiating with a venue that provides in-house food and beverage, however, as it has more control over adjusting menus to cater to the planner’s budget.

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Eventinterface

MAY 4, 2017

That is why understanding the booking process is so important; not just the negotiation and contract phases, though those are crucial, but also minor details like ensuring you are booking the right entertainment for the conference or event, and the process of getting your talent involved. Know the Negotiation Process.

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SmartMeetings

AUGUST 8, 2019

International travel continues to grow every day; from more available flights to cheaper options, there are more opportunities for travelers and groups to discover new, exciting destinations. Negotiate Carefully. International contracts for vendors and venues could require different negotiation tactics than in the U.S.

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Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Some key details within the terms of the agreement may include: Travel.

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Smart Meetings

DECEMBER 19, 2022

Pam Kressley and Lori Cassidy, co-founders of the new individual travel incentive company Gift a Trip , recently arranged a buyout of a space capsule as part of a three-day immersive experience for the winners of a Texas Lottery. Cassidy stressed that the programs they offer are not meant to take the place of organized incentive travel.

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Coterie Spark

JANUARY 25, 2022

It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Travel is to be expected and required for projects as needed for meetings, site visits, and onsite execution. Most conferences produced will require travel. .

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Coterie Spark

MAY 10, 2021

It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Travel is to be expected and required for projects as needed for meetings, site visits, and onsite execution. Most conferences produced will require travel. .

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