Attendease

AUGUST 26, 2024

Finding and booking an appropriate event venue 2. Negotiating with vendors and adhering to their policies 5. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees.

Corporate Events 368

Corporate Events Event Planning Negotiating Trade Shows 368

Velvet Chainsaw

APRIL 13, 2020

The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again. However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated.

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Contracts 2009 Hotels 2020 397

Smart Meetings

JUNE 27, 2023

But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. year period of time have shifted into the future years causing a significant demand and compression issue when contracting with hotels,” Payne said. Smart Meetings chatted with Cheryl M.

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Negotiating Contracts 2026 Hotels 92

Endless Events

DECEMBER 13, 2022

Whether you opt for an in-person or hybrid event, you need the right venue to create a truly captivating experience. Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Why should you let your venue dictate what happens at your event?

Contracts 119

Contracts Venues Negotiating Sustainability 119

Smart Meetings

DECEMBER 22, 2023

Over the last year, Smart Meetings wrote about contract and budgeting tips and trends this year for the event planner who wants to keep on top of their financials, so they can keep creating memorable experiences. Tips for Negotiating Your Next Big Event Contract Cheryl M. In short, think big.

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Contracts 2023 Negotiating Financial 105

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients.

Contracts 105

Contracts Negotiating Insurance Venues 105

Smart Meetings

MARCH 20, 2024

Force m ajeure and clauses to keep in your next contract Watch the full webinar here. Contracts are the life blood of the meeting industry. Keep Relationships in the Details One key aspect that is sometimes overlooked in the contract process is relationships. Work with the venue if a problem arises. We can make it right.”

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

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Contracts Negotiating 2024 Hotels 98

SmartMeetings

MARCH 25, 2021

event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. This section of the contract will also determine damages the hotel would pay if they cancel the group.

Contracts 119

Contracts Insurance Hotels Negotiating 119

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Eventinterface

JULY 27, 2016

Dozens of factors go into the venue selection process. Meeting Planners need to make an informed decision based on what each venue has to offer in terms of accommodations, location, pricing and availability. Here are a few questions or issues to be aware of as you search for your next conference venue. Venues vary significantly.

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Venues Conference Negotiating Contracts 157

MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. Another tactic, said Jeff Duncan, president and CEO of room-block management firm Meetingmax, is to put forth a “BATNA,” or best alternative to a negotiated agreement.

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Contracts Negotiating Hotels Tourism 111

SmartMeetings

MAY 16, 2024

What to watch For Contracts don’t sound exciting. But if you look at them another way, event contracts are a dynamic landscape that can either serve as a solid foundation for your event, or a swampy marsh full of lurking danger! Even if the venue is fully staffed, how many of them are fully trained? Are staff rotating roles?

Contracts 98

Contracts 2024 Food and Beverage Hospitality 98

SmartMeetings

DECEMBER 24, 2020

In speaking with Ty Sheaks, attorney at McCathern , LLC, we found out how meeting professionals and venues are reacting to the fluctuating legal landscape of safety protocols and signage, as well as what questions we should be asking moving forward. The post Event Contract Considerations for 2021 appeared first on Smart Meetings.

Contracts 105

Contracts 2021 Negotiating Airlines 105

SmartMeetings

DECEMBER 24, 2020

Has this year strengthened your relationship with the event contract? In speaking with Ty Sheaks, attorney at McCathern , LLC, we found out how meeting professionals and venues are reacting to the fluctuating legal landscape of safety protocols and signage, as well as what questions we should be asking moving forward.

Contracts 97

Contracts 2021 Negotiating Airlines 97

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

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Food and Beverage Venues Transportation Contracts 166

PCMA Convene

NOVEMBER 11, 2024

Negotiation coach Alex Carter will lead two PCMA Business School sessions during Convening Leaders 2025, on Jan. Negotiation coach Alex Carter starts off her April 2024 TEDx talk, “How to Ask for More — and Get It,” by saying the most important things she knows about negotiation she learned in a kayak.

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Negotiating 2025 2024 Hotels 105

Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. Following the debate, the mia promised to create a set of recommendations to help steer considerations and decisions for venues across the UK.

Contracts 93

Contracts Negotiating Venues Management 93

Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Event risk assessment planning tool.

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2021 Event Planning Insurance Transportation 306

Eventinterface

SEPTEMBER 5, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues. How event planners can overcome challenges in working with AV companies. RELATED SHOWS.

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Insurance Negotiating Contracts Venues 56

GEVME

JUNE 27, 2018

Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. The choice of venue has to be based on the clear requirements that your event sets in terms of size, lighting, network capabilities, etc. When to start looking for a venue. The best tips for selecting a conference venue.

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Conference Venues Food and Beverage Transportation 149

SmartMeetings

JULY 31, 2020

If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it. Event Contract Language.

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Contracts Consulting Venues Meetings 96

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

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Negotiating Contracts 2024 Events 48

Event Farm

OCTOBER 11, 2016

Negotiate You may think ‘negotiate’ and expect this to be right at the beginning of the event planning process, and you’d be entirely right. Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line.

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Event Management Management Negotiating Events 193

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Post-Covid Contract Solutions.”. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

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Contracts Insurance Negotiating Government 78

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . General: What is the venue’s policy on the postponement, and what are the associated fees? Don’t wait until the last minute to make changes or voice concerns with your wedding venue. Can we live stream our ceremony?

Venues 114

Venues Food and Beverage Negotiating Contracts 114

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices.

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Negotiating 2027 Contracts 2024 105

MeetingsNet

APRIL 10, 2023

How robust does your event network need to be, and what’s negotiable? Here are some things to consider before signing a connectivity contract. As with any business relationship, he said, event planners get into trouble when they don’t get everything in the contract up front. How does the venue price its internet?

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Negotiating Contracts Hotels Venues 105

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. In-House AV Company Gives Venue Kickbacks. Makes sense right?

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Negotiating Contracts Hotels Venues 91

Planning Pod

JANUARY 17, 2017

Book vendors and venues for multiple events. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

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Food and Beverage Negotiating Contracts Venues 133

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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Contracts Negotiating Food and Beverage 2023 98

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services. Can their branding and logo appear prominently on the flyer or venue? Create a connection.

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Negotiating Social Media Contracts Events 145

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

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Contracts Food and Beverage Entertainment Venues 158

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. March 22 at 11 a.m.

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Contracts Negotiating Insurance Government 105

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. But most contracts these days are the result of compromise.” Joshua Grimes, Esq.,

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Contracts Negotiating Hotels Travel 98