Velvet Chainsaw

FEBRUARY 25, 2021

Contract concerns. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. What contract concerns are you running up against? Member Considerations and Communications.

Contracts 437

Contracts Financial Negotiating 2021 437

Event Marketer

OCTOBER 28, 2024

If I was to see a repeating mistake, is that event marketers and organizers are not asking valid questions when negotiating their venue contracts. Is the venue willing to lose a booking from you to hold on to that exclusivity? Somewhere along the line they were told they couldn’t ask questions. They absolutely can.

Event Tech 258

Event Tech Tech 2025 Negotiating 258

PCMA Convene

NOVEMBER 11, 2024

Negotiation coach Alex Carter will lead two PCMA Business School sessions during Convening Leaders 2025, on Jan. Negotiation coach Alex Carter starts off her April 2024 TEDx talk, “How to Ask for More — and Get It,” by saying the most important things she knows about negotiation she learned in a kayak.

Negotiating 105

Negotiating 2025 Hotels Contracts 105

Smart Meetings

MARCH 7, 2025

1 2028 is Poised to Spur a Significant Market Shift With the demand for meeting space continuing to soar, event planners are increasingly feeling the pressure to lock in venues ASAP. Meeting profs can expect to have more breathing room when selecting venues, as the increased supply should ease some of the current space constraints.

2025 147

2025 2028 2030 Negotiating 147

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Post-Covid Contract Solutions.”. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

Contracts 195

Contracts Insurance Negotiating Government 195

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . General: What is the venue’s policy on the postponement, and what are the associated fees? Don’t wait until the last minute to make changes or voice concerns with your wedding venue. Can we live stream our ceremony?

Venues 296

Venues Food and Beverage Negotiating Contracts 296

Smart Meetings

NOVEMBER 13, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 211

2024 Tech Transportation Negotiating 211

SmartMeetings

MAY 13, 2022

A Breakdown of Post-Pandemic Contract Clauses. New Contract Essentials in an Ever-Changing Environment. Contracting in the current Covid climate is complex—everything feels unsettled, so it’s hard to know how to plan. Harness the Power of Negotiation for Post-Covid Success. Acing the Post-COVID Contract.

Negotiating 98

Negotiating Contracts Financial Medical Meetings 98

Smart Meetings

FEBRUARY 21, 2025

They are responsible for finding the perfect destination, securing a venue, managing logistics, and ensuring a seamless experience for attendees. Rising costs for venues, catering, A/V services, and transportation mean they are constantly looking for the best value. Attendees now expect more interactive and engaging events.

Meetings 130

Meetings Sustainability Contracts Tech 130

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues.

Contracts 52

Contracts 2025 Negotiating Hotels 52

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. March 22 at 11 a.m.

Contracts 264

Contracts Negotiating Insurance Government 264

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. To prevent them from signing a bad contract, we’ve put together five tips to help them navigate the surprisingly complex world of hotel contracts.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Endless Events

FEBRUARY 27, 2019

You’ve probably noticed a lot of fees when you are looking at venues. The venue AV charges really seem to pile up. As you are seeing the fee’s mounting on you may have even wondered, “Can I negotiate AV charges?” Video Transcription: Can I Negotiate Venue AV Charges? Brandt Kruger: Wifi.

Negotiating 99

Negotiating Venues Contracts Sports 99

Attendease

AUGUST 26, 2024

Finding and booking an appropriate event venue 2. Negotiating with vendors and adhering to their policies 5. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Velvet Chainsaw

APRIL 13, 2020

The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again. However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated.

Contracts 397

Contracts 2009 Hotels 2020 397

Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. July 31st at midnight, if we don’t have a contract, we’re not working without another contract.”

Meetings 239

Meetings Contracts Negotiating Venues 239

Smart Meetings

MAY 6, 2022

The most recent seasons have taught us that venues with the ability to quickly adapt to their environment and their experiential offerings were the most resilient in a time of peak uncertainty. Having a clean venue is an element that contributes to the atmosphere and attractiveness of an event. Flexible Contract Language.

Event Planning 317

Event Planning Food and Beverage Contracts Negotiating 317

Smart Meetings

DECEMBER 10, 2024

For planners, concepts that can be built into their Business Events Strategy shift them from reactive to proactive and start conversations (and in some cases concessions) around these important attendee experience elements early in the process rather than as an afterthought post-contracting.

2024 130

2024 Negotiating 2025 Tourism 130

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. This can save costly last-minute scrambles and hurt feelings. Review accounts daily.

Food and Beverage 220

Food and Beverage Negotiating Contracts Speakers 220

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips.

Negotiating 264

Negotiating Contracts Hotels Consulting 264

Endless Events

DECEMBER 13, 2022

Whether you opt for an in-person or hybrid event, you need the right venue to create a truly captivating experience. Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Why should you let your venue dictate what happens at your event?

Contracts 119

Contracts Venues Negotiating Sustainability 119

Smart Meetings

NOVEMBER 14, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients.

Contracts 105

Contracts Negotiating Insurance Venues 105

Smart Meetings

NOVEMBER 14, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

MARCH 14, 2023

Since its founding in 1999, Cvent has helped manage more than 5 million events, and lists over 302,000 hotels and venues as of Dec. 31, 2022, on the Cvent Supplier Network, an online platform with tools to search, negotiate and contract with hotels and venues for event space.

2022 246

2022 2021 Negotiating Contracts 246

PCMA Convene

DECEMBER 9, 2024

Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners. Planners expressed disappointment with venues and hotels that have raised fees while simultaneously cutting services, leading to an increased perception of unfairness and dissatisfaction.

Negotiating 115

Negotiating Contracts 2024 Transportation 115

Smart Meetings

NOVEMBER 14, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

SmartMeetings

MARCH 25, 2021

event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. This section of the contract will also determine damages the hotel would pay if they cancel the group.

Contracts 119

Contracts Insurance Hotels Negotiating 119

Smart Meetings

NOVEMBER 15, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

NOVEMBER 15, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Eventinterface

JULY 27, 2016

Dozens of factors go into the venue selection process. Meeting Planners need to make an informed decision based on what each venue has to offer in terms of accommodations, location, pricing and availability. Here are a few questions or issues to be aware of as you search for your next conference venue. Venues vary significantly.

Venues 157

Venues Conference Negotiating Contracts 157

Smart Meetings

NOVEMBER 15, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

NOVEMBER 14, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. Another tactic, said Jeff Duncan, president and CEO of room-block management firm Meetingmax, is to put forth a “BATNA,” or best alternative to a negotiated agreement.

Contracts 111

Contracts Negotiating Hotels Tourism 111