Smart Meetings

AUGUST 2, 2024

Whether the playing field is national politics, a Southern California crime scene or a hotel contract negotiation, leading with love, empathy and respect is the fast track to building relationships across what might otherwise feel like unfathomable divides, according to keynote Corporal Ryan Tillman.

Contracts 264

Contracts Negotiating 2023 Conference 264

Smart Meetings

JULY 22, 2024

For the highly paid speaker with the demanding schedule, Kleinfeld says it’s important the contract covers what happens for no-shows and how compensation will be handled in that circumstance. “If So, working with the venue on rooming for security staff needs to be considered early on, perhaps during contract talks.”

Speakers 246

Speakers Contracts Hotels Events 246

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 246

Meetings Trade Shows Contracts Sustainability 246

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

2024 264

2024 Meetings Contracts Hotels 264

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 206

Negotiating Hotels Contracts Food and Beverage 206

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . Food and Beverage: How will the food be served and/or presented? General: What is the venue’s policy on the postponement, and what are the associated fees? Do you provide heaters and/or umbrellas for the outdoor spaces?

Venues 296

Venues Food and Beverage Negotiating Contracts 296

Attendease

AUGUST 26, 2024

Webinars These online seminars or presentations allow companies to share expertise, product information, and thought leadership with audiences globally. First, aligning the event objective with organizational goals while staying on budget is an ever-present balancing act. Finding and booking an appropriate event venue 2.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Smart Meetings

MARCH 17, 2022

While the lure of bourbon tasting at historic Evan Williams Bourbon Experience and photo ops with an oversized Louisville Slugger bat during the team building were a draw, being truly present with partners navigating the same “coronacoaster” of contingency planning was the reason for the stay. Take a deep breath and take the power back.

Tourism 264

Tourism Banking Contracts 2019 264

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Whether you’re putting on a huge, visual presentation, or require supreme sound for your speakers and music, your AV needs to be smooth. “If You have been tasked with producing a new event—or breathing new life into one that has been on rinse and repeat too long.

Negotiating 264

Negotiating Contracts Hotels Consulting 264

Smart Meetings

JULY 8, 2021

We saw event production contracts go from thriving to nearly all events cancelled, scaled way back or transformed into virtual in a matter of hours or days. For an event pro like me, this is a very, very exciting time as we have the opportunity to reimagine the future of events in the present. It was catastrophic. But this is America.

Trade Shows 246

Trade Shows B2B Contracts 2022 246

Smart Meetings

OCTOBER 26, 2022

It was an experiment to help people feel present and centered rather than on their phones,” Endean said. I hope people left with a few more tools and the ability to ask better questions about contracts, sustainability, equity or whatever else they came to learn more about,” Endean said. Pitching for 2023. What will the takeaways be?’”.

2023 246

2023 2011 Contracts 2022 246

Smart Meetings

MARCH 17, 2022

While the lure of bourbon tasting at historic Evan Williams Bourbon Experience and photo ops with an oversized Louisville Slugger bat during the team building were a draw, being truly present with partners navigating the same “coronacoaster” of contingency planning was the reason for the stay. Take a deep breath and take the power back.

Tourism 246

Tourism Banking Contracts 2019 246

Eventmobi

FEBRUARY 23, 2022

This is probably included in your venue contract but it’s good to double-check. Schedule the broadcast to avoid music or sensitive material in a session or presentation. If you’re not on company property, you’ll likely need to get a location release from the property owner in order to legally broadcast the venue space.

Wireless 448

Wireless Events Social Media Venues 448

Guidebook

APRIL 23, 2025

Will your speakers need a stage, podium, or other presentation areas? Style and Ambiance Presentation matters and when it comes to your venue, the appearance plays a big role in setting the tone for your event. Budget & Contracts Understanding venue pricing is essential for staying within budget.

Venues 78

Venues Food and Beverage Contracts Insurance 78

Smart Meetings

APRIL 11, 2025

As part of a larger growth plan, the company also signed contracts for four more ocean ships, with two confirmed for delivery in 2031 and two more under option for 2033. Expanding into Europe presents us with a significant opportunity to reach new fans and share the incredible experiences our team creates.

Travel 130

Travel 2026 Tourism 2027 130

Event Marketer

OCTOBER 4, 2023

Moscone Center and San Francisco Travel are also working on offsets to security packages that groups traditionally contract. Finally, we have great deals for those that are signing multiyear contracts at one time. That being said, we’re predicting a 2024 that’s going to be significantly behind where we would be averaging.

Travel 306

Travel 2024 2026 2025 306

Attendease

APRIL 24, 2023

But with an ever-present demand for innovative event experiences, the consequences of choosing the wrong platform can make events more complicated and demotivate your team (womp-womp). In summary, presenting a needs assessment helps everyone feel part of the process and makes it significantly easier to get buy-in.

Event Management 195

Event Management Management Contracts Events 195

Conferences that Work

MARCH 25, 2019

Though it’s clearly sensible to keep a conference running on schedule, we’ve all attended meetings where rambling presenters, avoidable “technical issues”, incompetent facilitation, and inadequate logistics have made a mockery of the published program. I did so, and noticed that the other presenter did not.

Contracts 199

Contracts 2011 Conference Education 199

Smart Meetings

AUGUST 12, 2024

Such as a requirement for hotels with 100 rooms or more to employ hotel staff for front desk and housekeeping—not contracted workers—and have panic buttons for workers who clean and maintain guest rooms. Opponents point to a number of the bill’s provisions as onerous bureaucratic over-reach.

Hotels 290

Hotels Meetings 2027 Contracts 290

Eventinterface

MAY 21, 2018

A corporate event is a unique opportunity for a brand to show appreciation to the present clients, and offer a friendly hand towards the new clients, partners, or even employees. Likewise, delicious, healthy food , and the presentable culinary choice is a client’s right. A FUNCTIONAL ALL-INCLUSIVE CONTRACT.

Corporate Events 159

Corporate Events Food and Beverage Contracts Events 159

Event Marketer

JULY 11, 2024

But 2027 may see a shift for the long-running festival as its 13-year contract with Park City ends in 2026 (the 2025 and 2026 editions will remain in Utah). In May, Sundance began taking proposals from other cities as part of a review process exploring a move.

2026 278

2026 2025 2027 2009 278

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Read More : 10 Questions to Ask a Potential Event Vendor Your AV provider’s technicians will be interacting with your staff, your presenters and your audience. Sometimes, unfortunately, that is easier said than done.

Meetings 235

Meetings Speakers Contracts Venues 235

GEVME

AUGUST 13, 2018

By 2021 the contract catering market is expected to grow at an annual rate of 4%. In most cases, your recipient doesn’t care about how many years of experience your event caterer has or what number of meal choices will be presented at the event since your guest will most likely need only one. Use tasty visuals.

Marketing 216

Marketing Contracts Events 2018 216

Smart Meetings

NOVEMBER 15, 2023

Samantha Jordan, a futurist and consultant with Future Today Institute, led a discussion with industry leaders and explained that companies, including major retailers, are already using the tool to negotiate contracts. She reported that attorneys who work with these companies say they like the experience better than negotiating with a human.

2023 263

2023 Negotiating Insurance Financial 263

Smart Meetings

MARCH 23, 2023

Flight disruptions have become the norm rather than the exception, and when things go wrong–as they so often do now–we are at the mercy of the airlines’ own Contracts of Carriage, rules written by and most assuredly for the airlines.

Airlines 245

Airlines Travel Transportation Meetings 245

Smart Meetings

NOVEMBER 23, 2021

Viral tests will detect a present and active Covid infection, whereas antibody tests will find evidence of a past Covid infection. but unvaccinated travelers coming from high-risk areas must present a negative Covid test prior to travel. Here’s the latest on Covid testing. Differences Between Covid Tests and Determining the Right One.

Travel 278

Travel Airlines Government Tourism 278

Event Marketer

MAY 20, 2024

Advertisers are already tackling AI policies around fair use and transparency with brands adding clauses to contracts, while organizations like the Association of National Advertisers have released official advisements. AI policy is more complicated than data privacy.

Advertising 263

Advertising Contracts Government 2018 263

Eventmobi

MAY 23, 2024

This kind of conference often features multiple speakers, who each present information on related topics. A well-managed conference tackles relevant topics and presents them in interesting ways. Then send them (or, in some cases, their teams) a personalized invitation to present. It also gives attendees a chance to network.

Conference 292

Conference Management Speakers Event Apps 292

GEVME

AUGUST 13, 2019

Disadvantageous event partnership contract, terms, and other issues. Be prepared for lengthy contracts. Be prepared for lengthy discussions and n egotiations with a need of getting a lower price with committing to a long term contract or bigger volume. Tap into your co-worker pool, both past and present. .

Contracts 136

Contracts Financial Social Media Marketing 136

Conferences that Work

NOVEMBER 13, 2022

Require suppliers who are presenting to describe in advance how their content will educate session attendees appropriately. By now, we’ve all had to suffer online presenters who: Look terrible; or. Common issues were presenters who: Ignore or don’t show up for the appointment. Are largely inaudible; or.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Smart Meetings

OCTOBER 5, 2022

She suggests not signing long-term contracts “because you don’t know what is going to happen.”. Convenience and flexibility can attract more influencers, presenters and attendees. However, Array points out that “creating a synchronous and engaging event presents a number of unique challenges.”

Meetings 276

Meetings Food and Beverage 2021 Speakers 276

Smart Meetings

AUGUST 11, 2023

Approaching Planning Differently With all this, CWT presents buying strategies heading into 2024 that may help planners prepare for increased business travel prices. Aggregate travel spend to increase the value of regular contract proposals. Shift to long-term planning. Consolidate and compromise.

Travel 246

Travel 2022 2024 Transportation 246

Smart Meetings

JUNE 29, 2022

That gave them time to create experiences that work for them, including wandering the show floor and attending stand presentations to find out who is working at the destinations now and what is new, since so much has changed. Right now, the contract is through 2025, but we’re already talking about continuing,” she said.

Education 246

Education 2021 2025 Speakers 246

Smart Meetings

MARCH 7, 2024

Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer. How can you refine the question to get what you really need? Ask for suggestions about how to work better with a partner based on their LinkedIn profile.

Technology 278

Technology Meetings Events Social Media 278

Velvet Chainsaw

NOVEMBER 16, 2022

The meeting rooms you contracted for may have been double booked. They may need to straighten out seating, throw away trash, or be present to help supervise room setup turnovers and between-use cleaning. Chances are high that 10 percent or so of your coworkers will either get COVID or need to quarantine because of potential exposure.

Conference 195

Conference Food and Beverage 2022 Hotels 195

Skiddle

OCTOBER 15, 2024

Watford Borough Council has announced contract signings with AEG Presents UK, which will see the renowned global venue and concert operator manage Watford Colosseum when it reopens in 2025. The post AEG Presents to reopen Watford Colosseum in 2025 appeared first on Skiddle Promotion Centre.

2025 52

2025 Contracts Sustainability 2022 52