Conferences that Work

JUNE 12, 2017

Clients invariably ask me to help design their meeting after they’ve chosen a venue! Related posts: Help Wanted—Venues for my participation techniques workshops! Do you own or know of venues that would be suitable for holding my 1½ day participation techniques workshops? Read the full article at Conferences That Work.

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Smart Meetings

JULY 22, 2024

For the highly paid speaker with the demanding schedule, Kleinfeld says it’s important the contract covers what happens for no-shows and how compensation will be handled in that circumstance. “If Those might require a lot of advance work,” he says, “such as visits to the venue months, weeks or days prior to the event.

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Speakers Contracts Hotels Events 246

Eventmobi

FEBRUARY 23, 2022

Just because it’s your event doesn’t give you the right to use the venue, copyrighted material, or individual’s likenesses to profit from. Capturing the Venue. If you’re not on company property, you’ll likely need to get a location release from the property owner in order to legally broadcast the venue space.

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Wireless Events Social Media Venues 448

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

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Contracts Venues Negotiating Wireless 98

Attendease

AUGUST 26, 2024

Webinars These online seminars or presentations allow companies to share expertise, product information, and thought leadership with audiences globally. First, aligning the event objective with organizational goals while staying on budget is an ever-present balancing act. Finding and booking an appropriate event venue 2.

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Corporate Events Event Planning Negotiating Trade Shows 370

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Disclose and Contract Early.

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Contracts Negotiating Insurance Venues 105

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

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Negotiating Hotels Contracts Food and Beverage 206

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. When it comes to utilizing the resources at a venue, it helps to know who is using the space before and after you.

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Negotiating Contracts Hotels Consulting 264

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

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Meetings Trade Shows Contracts Sustainability 246

Planning Pod

NOVEMBER 12, 2020

As a provider of venue management software ourselves, we often get asked how we compare with our competitors and what sets us apart. Which made us think that this is a question that almost everyone considering venue event management software asks at some point during their fact-finding and buying process. Sign up for a free trial.

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Food and Beverage Management Venues 2021 148

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

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Venues Management Contracts Food and Beverage 148

Smart Meetings

JUNE 22, 2023

This can prove to be a hassle, for the event planner who wants their request fulfilled and for the venue that’s finding difficulty in fulfilling that request. In a new study by Allseated, “ Mitigating Risks in The Change Request Process for Event Planning ,” the divide between how event venues and planners view change requests was examined.

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Tech Venues Contracts Event Tech 246

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Lead With Intimacy In a large audience setting, it is very difficult for a presenter to connect with everyone in the room.

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Meetings Speakers Contracts Venues 235

Unique Venues

APRIL 23, 2025

In addition to its role as a government hub, DC offers a wide range of event venues, from state-of-the-art conference centers to historic landmarks and unique cultural spaces. In this guide, well show you why Washington, DC event venues are a smart choice for your next meeting or conference. and around the world. and around the world.

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Venues Event Planning Government Education 36

Smart Meetings

JUNE 29, 2022

The fundamentals are the same for both shows, but the venues and attendance are unique,” she said. “We That gave them time to create experiences that work for them, including wandering the show floor and attending stand presentations to find out who is working at the destinations now and what is new, since so much has changed.

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Education 2021 2025 Speakers 246

Unique Venues

MAY 19, 2021

AEG Presents Special Event Venues (AEGSEV) Are Springing Back to Life. progresses forward in the fight against the COVID-19 pandemic, live event venues are getting ready to reopen. ” A great benefit of working with a large, respected group like AEG Presents is that it is a well-oiled machine. As the U.S.

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Venues 2015 Contracts Corporate Meetings 69

Event Farm

APRIL 24, 2017

If you want to appeal to your attendees, you'll need to find a way to incorporate a little bit of the South Beach vibe into your event—and the best way to do that will be with your venue. Finding a venue that meets your needs in terms of budget, location, and timeline—not to mention atmosphere and ambience—is not easy.

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Venues B2B Contracts Events 113

Attendease

APRIL 3, 2019

We’re also going to skip mostly avoidable circumstances, such as choosing the wrong venue size or underselling your event (fix it with a better marketing plan ). To a certain degree, you can limit potential problems by visiting potential venues in person before signing your contract to get a complete understanding of their parking situations.

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Speakers Venues Events Social Media 285

Planning Pod

JULY 7, 2020

This year has been extremely difficult for any industry, but the looming pandemic and ongoing social distancing continues to be particularly challenging for the event management industry and the event venues whose business is all about getting people together. and are still booking up venue spaces for late 2020 and beyond.

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2020 Venues Management Contracts 109

PCMA Convene

MARCH 10, 2021

The virtual site tour for Excel London features a series of videos for different venues within the complex. But planners still face an immediate challenge: booking meeting venues while travel remains off the table for many organizations and destinations. We don’t always have the time or budget to look at all the venues.

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Venues Meetings Hotels 2015 97

Eventmobi

MAY 23, 2024

This kind of conference often features multiple speakers, who each present information on related topics. A well-managed conference tackles relevant topics and presents them in interesting ways. Then send them (or, in some cases, their teams) a personalized invitation to present. It also gives attendees a chance to network.

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Conference Management Speakers Event Apps 292

Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! And being a planner is stressful enough as it is, so when you add choosing a venue for your event to the equation, there’s a high probability your heart rate goes up. Can I Negotiate Venue AV Charges?

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Negotiating Contracts Hotels Venues 70

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. You would be surprised at how many people do not actually read every line in a contract. Some vendors give unreasonably short time frames to review a contract. Read the fine print.

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Negotiating Contracts Food and Beverage 2018 65

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

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Contracts Food and Beverage Entertainment Venues 158

Smart Meetings

OCTOBER 5, 2022

She suggests not signing long-term contracts “because you don’t know what is going to happen.”. Convenience and flexibility can attract more influencers, presenters and attendees. Decreased costs associated with venues, food, beverages and accommodations can help expand distribution.

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Meetings Food and Beverage 2021 Speakers 276

Capterra Event Management

JULY 25, 2017

Do you remember when you were a kid and your parents would promise you something, whether it be a day at the park or a present, but they left you in the dark on the details? Here are the five things every event planner must include in their event planner contract. Scope of services. Provide catering. Provide the on-site event staff.

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Contracts Event Management Event Planning Management 66

Smart Meetings

MARCH 1, 2024

This will also be the eighth time the Superdome has hosted the Super Bowl, a record for most Super Bowls hosted in a stadium, marking a huge milestone for the venue in multiple ways. In addition to hosting the Super Bowl and being fresh off of a renovation, next year will also be the Superdome’s 50th anniversary.

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2025 Corporate Meetings Contracts Hotels 264

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. That is why aligning with the catering team is essential.

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Food and Beverage Contracts Hotels Sustainability 52

Smart Meetings

MARCH 7, 2024

They can source a venue, create a workable agenda, create marketing materials, all the things required. Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer. That is the threat,” he said.

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Technology Meetings Events Social Media 278

Event Farm

OCTOBER 11, 2016

Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line. We’ve all been onsite where the speaker rehearsals for a conference go on too long, and just before the attendees are due to come the whole PowerPoint presentation needs changing.

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Event Management Management Negotiating Events 193

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. Require suppliers who are presenting to describe in advance how their content will educate session attendees appropriately. By now, we’ve all had to suffer online presenters who: Look terrible; or.

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Meetings Tech Contracts Trade Shows 156

Skiddle

OCTOBER 15, 2024

Watford Borough Council has announced contract signings with AEG Presents UK, which will see the renowned global venue and concert operator manage Watford Colosseum when it reopens in 2025. The diary for bookings at the venue has officially opened today.

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2025 Contracts Sustainability 2022 52

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

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Hotels Contracts Management Venues 148

SpotMe Blog

SEPTEMBER 1, 2022

It’s important to have the right aspect ratio so that presenters can ensure the content they share looks as clean as possible. An example of augmented reality at events is creating an interactive venue map that attendees can use to explore a venue. A force majeure clause is a clause included in most venue contracts.

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Event Planning B2C Event Apps Speakers 246

Smart Meetings

AUGUST 10, 2022

A brain injury during delivery gave him spastic quadrupeligia cerebral palsy, a condition that limits his movement through uncontrollable muscle contractions but has not affected his cognition. A representative approached Hoops after the presentation and asked how it spoke to their needs.

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Attendease

OCTOBER 15, 2024

There are so many moving pieces to juggle , from nailing down the budget and finding the perfect venue, to coordinating catering, entertainment, décor, and everything in between. It also lets you lock in the best venues and vendors before dates get snatched up. The good news?

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Food and Beverage Entertainment Corporate Events Venues 195

Prestige Events Magazine

JULY 5, 2022

A recent survey of 126 London corporate event buyers carried out by Venue Search London and the London Christmas Party Show (July 12 th & 13 th at Haberdashers’ Hall, EC1), indicates that the vast majority of companies have yet to firm up their plans for their end-of-year celebrations. Free ticket registration closes this Friday.

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