Smart Meetings

MARCH 28, 2022

Post-Covid Contract Solutions.”. We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

Contracts 78

Contracts Insurance Negotiating Government 78

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

Contracts 90

Contracts Events Event Planning Insurance 90

Attendease

JULY 6, 2023

Additionally, the scorecard that you create can be used as a reference point when people start pushing back or second-guessing how to proceed. This ensures that you don’t miss out on any essential features or capabilities that your organization requires.

Negotiating 368

Negotiating Events Contracts Event Management 368

International Institute of Event Management

JUNE 18, 2020

critical piece of event planning is developing the initial contract that your client will enter into. A contract legally binds your client to your company. This contract assists your company to prevent monetary losses. The contract should include a due date for the initial deposit. Cancellation Terms. .

Contracts 64

Contracts Event Planning Events Venues 64

Event Farm

MARCH 24, 2021

The code of conduct also should reference your Terms and Conditions for attendees wherein you will outline limitations of liability. You have carefully reviewed your vendors’ contracts and understand your liability. Having one is great, but requiring a digital signature of acknowledgment is a must to make it effective.

Insurance 245

Insurance Contracts Technology 2021 245

SpotMe Blog

SEPTEMBER 1, 2022

Artificial Intelligence (AI) refers to computer systems that simulate human intelligence. App is short for ‘application’, which refers to a software program developed for a specific purpose. Attendance tracking refers to the process of monitoring the journey attendees take before, during, and after events.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Before going into the meat of what a contract should contain, it is important to know that you should never agree to provide event services without a contract.

Contracts 70

Contracts Events Venues Banking 70

Prestige Events Magazine

OCTOBER 18, 2023

Convene Refer-a-Friend Program to offer up to $12,500 in cash payments for eligible referred business Convene , a global hospitality company that designs and manages premium meeting, event, and flexible office spaces, today announced that it has launched its Refer-a-Friend program to incentivize individuals to refer new business to the company.

Contracts 52

Contracts 2024 2018 Hospitality 52

Attendease

MAY 31, 2023

Step #6: Understand the contract before you sign When searching for the best event planning tool, it’s important to carefully consider the contract that you’ll be signing with the vendor. This contract should contain a clear list of services being provided. Attendease is here to help!

Event Planning Tools 195

Event Planning Tools Event Planning Contracts Management 195

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Request a list of references to be included. Request a sample contract of your event to review and confirm the deposit deadline. a musical festival).

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Attendease

JANUARY 30, 2024

Even if they may not be your ideal customer, they may be able to refer you to someone who is. Prospects may mention that they have tight budgets, a lack of authority to make critical business decisions, or incumbent suppliers tied to long contracts, to name just a few. This gives you and them a meaningful reason to connect post-event.

Trade Shows 195

Trade Shows Events Contracts Corporate Events 195

Expo Pass

JUNE 13, 2023

A quick way to gain more favorable terms is to offer a long-term contract. This is what it all leads to—the contract. Think of your contract as the seatbelt for your new relationship; if things crash, you’ll be protected. First and foremost, a contract holds each party accountable for what they’ve promised to do.

Negotiating 155

Negotiating Contracts Banking Marketing 155

SmartMeetings

JULY 31, 2020

You are going to want to tuck these tips away for easy reference, because while the industry will come back, it will take time. Acing the Post-COVID Contract. Force majeure, sometimes referred to as “act of God,” is an agreement between parties that their contract may be suspended or varied in specific exceptional circumstances.

Meetings 111

Meetings Contracts Sustainability Airlines 111

Planning Pod

JANUARY 17, 2023

BEOs (sometimes referred to as run sheets) allow you to provide critical details that everyone involved in any event MUST have at their fingertips – whether they are a bartender, catering manager, security staff member, event planner, other vendor, or even your client. Contract/proposal signature statuses.

Food and Beverage 135

Food and Beverage Contracts Venues Events 135

SmartMeetings

APRIL 10, 2020

As news spread about socially distancing to save lives, planners and hoteliers experienced an evolving understanding of whether coronavirus could be called an “act of God,” which would allow contracted meetings to be called off without liability. The former is due to a contingency spelled out in the contract and therefore triggers no damages.

Contracts 111

Contracts 2003 Meetings Negotiating 111

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The accessibility section refers to adhering to the schedule of the event.

Contracts 51

Contracts Insurance Government Travel 51

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

2023 97

2023 Meetings Contracts Government 97

Conferences that Work

SEPTEMBER 19, 2022

When choosing a consultant it’s smart to see whom they’ve worked for (and check references ). And if I can’t do a good job for them, whatever the quantity of work, I won’t sign a contract.). My contracts with large clients may involve more time and money than similar work for a smaller client (see below).

Consulting 156

Consulting Contracts Banking Conference 156

GEVME

JUNE 13, 2018

Make your final selection, confirm the final details with a host, and sign a contract. Indeed, an event day can be full of anxiety and last-minute changes, which is why your memory can mess it all up when you don’t have a good checklist to refer to. Conclusion.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

SmartMeetings

APRIL 13, 2021

A great resource to refer to is the Meeting and Event Design Accepted Practices Guide created by the APEX COVID-19 Business Recovery Task Force. Finances and Contracting. How flexible are the terms of your venue and supplier partners’ contracts if you need to cancel the event?

Contracts 130

Contracts Travel Trade Shows Sponsorships 130

Smart Meetings

FEBRUARY 7, 2022

Historically, force majeure events were commonly referred to as an “Act of God” or something beyond your control that prevented or made performance of one’s obligations “impossible, impracticable, or illegal.” Next, double-check and confirm whether the notice period was proper and the actual notice was made in compliance with the contract.

Contracts 105

Contracts Negotiating Insurance Government 105

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. There is a lot of technical wording in contracts, most of which will be outlined in the contract, but there are a few important terms that you might want to negotiate before the contract is in hand. Force Majeure Clause. Plus Plus (++).

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Attendease

MARCH 19, 2024

Look for opportunities to save on bulk orders or multi-event vendor contracts. Make sure to document your findings and takeaways in a shared drive so that they’re easy to reference when planning the next event. Build approval protocols for expenses over a set threshold, especially for discretionary spending categories.

Management 195

Management Event Management Contracts Corporate Events 195

Bizzabo

JUNE 4, 2021

Can refer to food and beverage, services, or products that are purchased and charged separately rather than as a package. Refers to the drop in actual attendance compared to the expected or originally guaranteed attendance. This is often expressed as a percentage and is sometimes referred to as attrition rate. A La Carte.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Eventmobi

OCTOBER 3, 2018

It should also be displayed within the event app at all times for reference. It should also be displayed within the event app at all times for reference. The ability to have participants agree to your Terms of Use. This feature should force attendees to agree to overall event rules before they can enter the event app.

Event Apps 150

Event Apps Technology Speakers Event Technology 150

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. Again though, it all has to happen before you sign your venue contract as well.

Negotiating 91

Negotiating Contracts Hotels Venues 91

EventSource

FEBRUARY 24, 2020

May I have a list of references or a link to reviews? Remember, a photographer should never hesitate to provide you with references or a written contract, and they should make you feel comfortable and excited about your wedding photos. Will they be view-able online? How many final images should I expect to receive? Coordinator?

Insurance 102

Insurance Contracts Travel Venues 102

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. We need to be aware of some of the key deliverables for our entertainment.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Eventmobi

JULY 3, 2019

It is of paramount importance that you are organized about how you collect, store and refer to the data you collect. Record” typically refers to all of the data points in the row of a table or spreadsheet. The data in each cell is referred to as the “value” of that cell. . How often will you need to refer to it?

Management 150

Management Event Apps Speakers Events 150

Event Marketer

APRIL 11, 2022

Dripping with Texas flair, the installation featured corrugated metal, wood, steel, neon signs and other industrial-inspired décor elements that created an authentic Texas ice house vibe (“ice house” is an old concept that now generally refers to any rustic, open-air bar).

Sponsorships 141

Sponsorships Apparel Sustainability Sports 141

Eventinterface

AUGUST 29, 2019

Encoding the planning sessions and reporting on the day of event can create an internal record to refer to for future events. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts. THE RISK FACTORS TO CONSIDER Risk management involves a lot of aspects.

Risk Management 113

Risk Management Event Planning Management 2015 113

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. But it’s better to keep these piles of contracts, vendor agreements, and proposals organized and out of sight until needed. A selection of vetted references new clients are welcome to check in with.

Contracts 134

Contracts Venues Financial Management 134

Social Tables

SEPTEMBER 25, 2017

There are other costs (usually outlined on the contract rider) that you’re responsible for covering, and if you’re not careful, these costs can snowball until you’re way over-budget. Travel refers to the flight costs for the entertainer and whoever travels with them. Lock down the contract. So what are some of these extra costs?

Entertainment 87

Entertainment Contracts Negotiating Travel 87

Coterie Spark

MAY 18, 2022

Organization We like to refer to this as having all your ducks (or docs) in a row. Contracts, planning materials, and contact information sheets. We want to ensure that we’re performing at our best when it matters the most — when unexpected challenges arise. Here’s how we do it.

Contracts 98

Contracts Conference Meetings Events 98