Conferences that Work

FEBRUARY 13, 2017

So, when it’s time to minimize your taxes, modernize the bathroom, diagnose that stabbing stomach pain, draft a complex contract, or organize multiple regional conferences — in short, get help with something you can’t do yourself — how do you choose great help? Ask for and check references. It isn’t easy.

Contracts 214

Contracts Fashion Conference Meetings 214

Smart Meetings

NOVEMBER 4, 2024

The panel was rounded out with Lori Allen, vice president of global event operations at Metlife , who has spent 20 years overseeing and enhancing global event strategies and brings particular expertise in managing complex global programs, consolidations, multi-regional contracts and fostering stakeholder engagement to meet business objectives.

Sustainability 219

Sustainability Event Planning Hotels Travel 219

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

2023 244

2023 Meetings Contracts Government 244

Smart Meetings

FEBRUARY 7, 2022

Historically, force majeure events were commonly referred to as an “Act of God” or something beyond your control that prevented or made performance of one’s obligations “impossible, impracticable, or illegal.” Next, double-check and confirm whether the notice period was proper and the actual notice was made in compliance with the contract.

Contracts 264

Contracts Negotiating Insurance Government 264

EventSource

FEBRUARY 24, 2020

May I have a list of references or a link to reviews? Remember, a photographer should never hesitate to provide you with references or a written contract, and they should make you feel comfortable and excited about your wedding photos. Will they be view-able online? How many final images should I expect to receive? Coordinator?

Insurance 293

Insurance Contracts Travel Venues 293

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

JULY 31, 2020

If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it. Event Contract Language.

Contracts 96

Contracts Consulting Venues Meetings 96

Event Marketer

APRIL 11, 2022

Dripping with Texas flair, the installation featured corrugated metal, wood, steel, neon signs and other industrial-inspired décor elements that created an authentic Texas ice house vibe (“ice house” is an old concept that now generally refers to any rustic, open-air bar).

Sponsorships 353

Sponsorships Apparel Sustainability Sports 353

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 105

Contracts Event Planning Events Financial 105

Eventmobi

FEBRUARY 23, 2022

This is probably included in your venue contract but it’s good to double-check. The reasonable expectation of privacy refers to the illegality of photographing or recording someone on video, without their consent, while on private property and live streaming is no exception. What is Considered a Public Place?

Wireless 448

Wireless Events Social Media Venues 448

Endless Events

DECEMBER 13, 2022

Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Here’s how your event goals can (and should) change your venue contract in those areas. Ask the venue to include contract terms for COVID compliance, like requiring all venue staff to wear masks. Management.

Contracts 119

Contracts Venues Negotiating Sustainability 119

Attendease

JULY 6, 2023

Additionally, the scorecard that you create can be used as a reference point when people start pushing back or second-guessing how to proceed. This ensures that you don’t miss out on any essential features or capabilities that your organization requires.

Negotiating 368

Negotiating Events Contracts Event Management 368

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

Contracts 90

Contracts Events Event Planning Insurance 90

International Institute of Event Management

JUNE 18, 2020

critical piece of event planning is developing the initial contract that your client will enter into. A contract legally binds your client to your company. This contract assists your company to prevent monetary losses. The contract should include a due date for the initial deposit. Cancellation Terms. .

Contracts 64

Contracts Event Planning Events Venues 64

Event Farm

MARCH 24, 2021

The code of conduct also should reference your Terms and Conditions for attendees wherein you will outline limitations of liability. You have carefully reviewed your vendors’ contracts and understand your liability. Having one is great, but requiring a digital signature of acknowledgment is a must to make it effective.

Insurance 245

Insurance Contracts Technology 2021 245

Planning Pod

OCTOBER 22, 2024

Legal document: In some cases, a BEO can actually serve as a legal contract between you, the event professional, and your client, outlining the terms and conditions of an event and what services will be delivered. Creating effective BEOs Design and layout: A well-organized BEO is essential for effective communication and reference.

Management 78

Management Food and Beverage Contracts Events 78

Planning Pod

MARCH 26, 2025

Vague contracts and proposals: Lack of specific details and clear boundaries leaves room for client interpretation. Heres how to do it: Crystal-clear contracts and proposals Your contract and initial proposal serve as the foundational pillars in your fight against event scope creep.

Contracts 78

Contracts Negotiating Consulting Financial 78

SpotMe Blog

SEPTEMBER 1, 2022

Artificial Intelligence (AI) refers to computer systems that simulate human intelligence. App is short for ‘application’, which refers to a software program developed for a specific purpose. Attendance tracking refers to the process of monitoring the journey attendees take before, during, and after events.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Before going into the meat of what a contract should contain, it is important to know that you should never agree to provide event services without a contract.

Contracts 70

Contracts Events Venues Banking 70

Event Marketer

JULY 12, 2021

Other challenges they’re facing include loss of supplier contacts, rigid contract terms and higher-than-expected hotel rates. Meanwhile, 42 percent of attendees watch the entirety of a virtual session (a completed view refers to any attendee that watches more than 90% of a session). Source: Pulse Survey). Source: Benchmark Report).

2021 334

2021 2020 Event Marketing Hotels 334

Smart Meetings

JANUARY 6, 2022

Although the new Covid wave is seen as less serious for most who contract it, especially if they are vaccinated and boosted, the threat of spreading the disease has affected some high-profile gatherings, including postponement of the Grammy Awards, previously scheduled for Jan. 31 at Crypto.com Arena in Los Angeles.

2022 246

2022 Contracts 2020 Meetings 246

Attendease

MAY 31, 2023

Step #6: Understand the contract before you sign When searching for the best event planning tool, it’s important to carefully consider the contract that you’ll be signing with the vendor. This contract should contain a clear list of services being provided. Attendease is here to help!

Event Planning Tools 195

Event Planning Tools Event Planning Contracts Management 195

Smart Meetings

JUNE 22, 2023

Read More : The True Cost of Postponing an Event Documentation : When planning an event, documents, such as contracts, agreements and schedules are essential, but when they become overly complicated, it can make the process of implementing changes far more difficult.

Tech 246

Tech Venues Contracts Event Tech 246

Event Marketer

AUGUST 28, 2023

At the booth, festivalgoers (who refer to themselves as “Bonnaroovians”) could either walk up and grab a complimentary Slush, which came in exclusive flavors, or opt to participate in a two-hole mini golf game before snagging their beverage. As marketers, you just have to stay humble. At the end of the day, it’s a people business.

Food and Beverage 245

Food and Beverage 2023 Contracts Marketing 245

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Request a list of references to be included. Request a sample contract of your event to review and confirm the deposit deadline. a musical festival).

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Smart Meetings

DECEMBER 29, 2021

Sheaks discusses what to, and not to, include in your next venue contract, as well as common law principles to refer to if your contract lacks a specific clause, and other contractual considerations. Summary: Contract Negotiation: Post-Pandemic Clauses You Need to Know ). Attorney, author and faculty legal advisor Ty M.

2021 130

2021 Negotiating Medical Meetings Contracts 130

Expo Pass

JUNE 13, 2023

A quick way to gain more favorable terms is to offer a long-term contract. This is what it all leads to—the contract. Think of your contract as the seatbelt for your new relationship; if things crash, you’ll be protected. First and foremost, a contract holds each party accountable for what they’ve promised to do.

Negotiating 155

Negotiating Contracts Banking Marketing 155

SmartMeetings

JULY 31, 2020

You are going to want to tuck these tips away for easy reference, because while the industry will come back, it will take time. Acing the Post-COVID Contract. Force majeure, sometimes referred to as “act of God,” is an agreement between parties that their contract may be suspended or varied in specific exceptional circumstances.

Meetings 111

Meetings Contracts Sustainability Airlines 111

Event Marketer

JANUARY 29, 2024

And we even went so far as to add language into our scope of work contracts that holds them responsible for reading these guidelines and for utilizing them to the best of their ability for a given event that they’re on because our agency partners make so many decisions on our behalf.

Event Design 306

Event Design 2009 Events Speakers 306

Attendease

JANUARY 30, 2024

Even if they may not be your ideal customer, they may be able to refer you to someone who is. Prospects may mention that they have tight budgets, a lack of authority to make critical business decisions, or incumbent suppliers tied to long contracts, to name just a few. This gives you and them a meaningful reason to connect post-event.

Trade Shows 195

Trade Shows Events Contracts Corporate Events 195

Planning Pod

JANUARY 17, 2023

BEOs (sometimes referred to as run sheets) allow you to provide critical details that everyone involved in any event MUST have at their fingertips – whether they are a bartender, catering manager, security staff member, event planner, other vendor, or even your client. Contract/proposal signature statuses.

Food and Beverage 136

Food and Beverage Contracts Venues Events 136

SmartMeetings

APRIL 10, 2020

As news spread about socially distancing to save lives, planners and hoteliers experienced an evolving understanding of whether coronavirus could be called an “act of God,” which would allow contracted meetings to be called off without liability. The former is due to a contingency spelled out in the contract and therefore triggers no damages.

Contracts 111

Contracts 2003 Meetings Negotiating 111

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The accessibility section refers to adhering to the schedule of the event.

Contracts 51

Contracts Insurance Government Travel 51

Smart Meetings

NOVEMBER 23, 2021

Molecular tests are more commonly referred to as NAATs (Nucleic Acid Amplification Tests), of which there are two —RT-PCR and isothermal amplification. In the event that you contracted Covid within 90 days prior to your trip, documentation of your recovery should be carried with you and presented in place of a negative test or vaccination.

Travel 278

Travel Airlines Government Tourism 278

Conferences that Work

SEPTEMBER 19, 2022

When choosing a consultant it’s smart to see whom they’ve worked for (and check references ). And if I can’t do a good job for them, whatever the quantity of work, I won’t sign a contract.). My contracts with large clients may involve more time and money than similar work for a smaller client (see below).

Consulting 156

Consulting Contracts Banking Conference 156

Smart Meetings

MARCH 7, 2024

Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer. How can you refine the question to get what you really need? Ask for suggestions about how to work better with a partner based on their LinkedIn profile.

Technology 278

Technology Meetings Events Social Media 278

GEVME

JUNE 13, 2018

Make your final selection, confirm the final details with a host, and sign a contract. Indeed, an event day can be full of anxiety and last-minute changes, which is why your memory can mess it all up when you don’t have a good checklist to refer to. Conclusion.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200