International Institute of Event Management

JUNE 18, 2020

critical piece of event planning is developing the initial contract that your client will enter into. A contract legally binds your client to your company. This contract assists your company to prevent monetary losses. The contract should include a due date for the initial deposit. Cancellation Terms. .

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Contracts Event Planning Events Venues 64

EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Before going into the meat of what a contract should contain, it is important to know that you should never agree to provide event services without a contract.

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Contracts Events Venues Banking 70

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

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Contracts Event Planning Events Financial 52

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

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Contracts Event Planning Events Financial 52

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The accessibility section refers to adhering to the schedule of the event.

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Contracts Insurance Government Travel 51

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Request a list of references to be included. Request a sample contract of your event to review and confirm the deposit deadline. a musical festival).

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Contracts Food and Beverage Entertainment Venues 158

Attendease

MAY 31, 2023

Step #6: Understand the contract before you sign When searching for the best event planning tool, it’s important to carefully consider the contract that you’ll be signing with the vendor. This contract should contain a clear list of services being provided. Attendease is here to help!

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Conferences that Work

FEBRUARY 13, 2017

So, when it’s time to minimize your taxes, modernize the bathroom, diagnose that stabbing stomach pain, draft a complex contract, or organize multiple regional conferences — in short, get help with something you can’t do yourself — how do you choose great help? Ask for and check references. It isn’t easy.

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Contracts Fashion Conference Meetings 185

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

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2023 Meetings Contracts Government 97

Attendease

JANUARY 30, 2024

Even if they may not be your ideal customer, they may be able to refer you to someone who is. Prospects may mention that they have tight budgets, a lack of authority to make critical business decisions, or incumbent suppliers tied to long contracts, to name just a few. This gives you and them a meaningful reason to connect post-event.

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Trade Shows Events Contracts Corporate Events 195

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

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Contracts Events Event Planning Insurance 90

Expo Pass

JUNE 13, 2023

A quick way to gain more favorable terms is to offer a long-term contract. This is what it all leads to—the contract. Think of your contract as the seatbelt for your new relationship; if things crash, you’ll be protected. First and foremost, a contract holds each party accountable for what they’ve promised to do.

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Negotiating Contracts Banking Marketing 155

Planning Pod

JANUARY 17, 2023

BEOs (sometimes referred to as run sheets) allow you to provide critical details that everyone involved in any event MUST have at their fingertips – whether they are a bartender, catering manager, security staff member, event planner, other vendor, or even your client. Contract/proposal signature statuses.

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Food and Beverage Contracts Venues Events 135

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. We need to be aware of some of the key deliverables for our entertainment.

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Negotiating Contracts Entertainment Hospitality 40

SpotMe Blog

SEPTEMBER 1, 2022

Artificial Intelligence (AI) refers to computer systems that simulate human intelligence. App is short for ‘application’, which refers to a software program developed for a specific purpose. Attendance tracking refers to the process of monitoring the journey attendees take before, during, and after events.

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SmartMeetings

JULY 31, 2020

You are going to want to tuck these tips away for easy reference, because while the industry will come back, it will take time. Acing the Post-COVID Contract. Force majeure, sometimes referred to as “act of God,” is an agreement between parties that their contract may be suspended or varied in specific exceptional circumstances.

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Meetings Contracts Sustainability Airlines 111

Attendease

JULY 6, 2023

Additionally, the scorecard that you create can be used as a reference point when people start pushing back or second-guessing how to proceed. This ensures that you don’t miss out on any essential features or capabilities that your organization requires.

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Negotiating Events Contracts Event Management 368

Conferences that Work

SEPTEMBER 19, 2022

When choosing a consultant it’s smart to see whom they’ve worked for (and check references ). And if I can’t do a good job for them, whatever the quantity of work, I won’t sign a contract.). My contracts with large clients may involve more time and money than similar work for a smaller client (see below).

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Consulting Contracts Banking Conference 156

Smart Meetings

FEBRUARY 7, 2022

Historically, force majeure events were commonly referred to as an “Act of God” or something beyond your control that prevented or made performance of one’s obligations “impossible, impracticable, or illegal.” Next, double-check and confirm whether the notice period was proper and the actual notice was made in compliance with the contract.

Contracts 105

Contracts Negotiating Government Insurance 105

Eventmobi

FEBRUARY 23, 2022

This is probably included in your venue contract but it’s good to double-check. The reasonable expectation of privacy refers to the illegality of photographing or recording someone on video, without their consent, while on private property and live streaming is no exception. What is Considered a Public Place?

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Wireless Events Social Media Sponsorships 448

SmartMeetings

APRIL 10, 2020

As news spread about socially distancing to save lives, planners and hoteliers experienced an evolving understanding of whether coronavirus could be called an “act of God,” which would allow contracted meetings to be called off without liability. The former is due to a contingency spelled out in the contract and therefore triggers no damages.

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2003 Contracts Meetings Negotiating 111

Event Farm

MARCH 24, 2021

The code of conduct also should reference your Terms and Conditions for attendees wherein you will outline limitations of liability. You have carefully reviewed your vendors’ contracts and understand your liability. Having one is great, but requiring a digital signature of acknowledgment is a must to make it effective.

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Planning Pod

OCTOBER 22, 2024

Legal document: In some cases, a BEO can actually serve as a legal contract between you, the event professional, and your client, outlining the terms and conditions of an event and what services will be delivered. Creating effective BEOs Design and layout: A well-organized BEO is essential for effective communication and reference.

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Management Food and Beverage Contracts Events 78

Management Events

AUGUST 5, 2024

Testimonials and case studies from your existing clients are great reference s tools for prospects who want to learn a little about you before starting a conversation. Contract Negotiation Is Mutually Beneficial During this critical part of the process, prospects need to be strategic. CxOs are looking beyond surface-level metrics.

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B2B Negotiating Contracts Banking 52

Bizzabo

JUNE 4, 2021

Can refer to food and beverage, services, or products that are purchased and charged separately rather than as a package. Refers to the drop in actual attendance compared to the expected or originally guaranteed attendance. This is often expressed as a percentage and is sometimes referred to as attrition rate. A La Carte.

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Food and Beverage Wireless Speakers Venues 92

Attendease

MARCH 19, 2024

Look for opportunities to save on bulk orders or multi-event vendor contracts. Make sure to document your findings and takeaways in a shared drive so that they’re easy to reference when planning the next event. Build approval protocols for expenses over a set threshold, especially for discretionary spending categories.

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Management Event Management Contracts Corporate Events 195

Event Marketer

NOVEMBER 5, 2024

Outside, they could visit the Papaya Juice Bar, a reference to the team’s papaya orange color, with a design inspired by a McLaren Formula 1 race engineer booth. Over at the Levi’s Austin store, the space was converted into Formula 1-inspired pit lane , with the Levi’s x McLaren Racing collection featured in custom-wrapped displays.

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Apparel 2009 2024 Sponsorships 109

The Planner's Lounge

JULY 18, 2023

If you have no events together in the future and know that you will never refer them again, you can decide if it is worth a discussion. Most wedding planners do not have contracts with the vendors, so while you can support your clients, you are not the one who was legally contracted with them.

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Planning Pod

JULY 22, 2024

Here’s how to ensure a seamless, collaborative process (on their end and yours): Contracts/proposals: It’s important that you develop clear, concise proposals and contracts that outline all event details, as well as terms and conditions of your services.

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Social Media Contracts Venues Negotiating 88

SmartMeetings

APRIL 13, 2021

A great resource to refer to is the Meeting and Event Design Accepted Practices Guide created by the APEX COVID-19 Business Recovery Task Force. Finances and Contracting. How flexible are the terms of your venue and supplier partners’ contracts if you need to cancel the event?

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Contracts Travel Trade Shows Sponsorships 130

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

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Contracts Negotiating Food and Beverage Hospitality 73

Management Events

MAY 16, 2023

A great way to get a feel of a vendor’s capabilities is to refer to testimonials and case studies from their other clients. From there, you can also ask for references and gather feedback on their performance, reliability, after-sales services, and more. You must go beyond-surface level evaluation.

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Negotiating Contracts Risk Management Trade Shows 52

Coterie Spark

MAY 18, 2022

Organization We like to refer to this as having all your ducks (or docs) in a row. Contracts, planning materials, and contact information sheets. We want to ensure that we’re performing at our best when it matters the most — when unexpected challenges arise. Here’s how we do it.

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Contracts Conference Meetings Events 98

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. There is a lot of technical wording in contracts, most of which will be outlined in the contract, but there are a few important terms that you might want to negotiate before the contract is in hand. Force Majeure Clause. Plus Plus (++).

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Food and Beverage Meetings Contracts Negotiating 84

Milestone Events Group

DECEMBER 23, 2022

If your prospective wedding caterer is able to answer the following questions competently and willingly, then that is a good sign that you can greenlight this wedding contract. You don’t want to be locked in a contract for a caterer you won’t even end up using. Can I see a copy of your typical contract? . Final Thoughts.

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Contracts Venues Management Events 52

Smart Meetings

DECEMBER 29, 2021

Sheaks discusses what to, and not to, include in your next venue contract, as well as common law principles to refer to if your contract lacks a specific clause, and other contractual considerations. Summary: Contract Negotiation: Post-Pandemic Clauses You Need to Know ). Attorney, author and faculty legal advisor Ty M.

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Master the Event

DECEMBER 11, 2023

If you cannot see them live then be sure to get a demo video and check references. When does the contract need to be signed by? Can you provide references? And never, ever hire entertainment without seeing them perform. The only way to access whether event entertainment is right for your group is to see it in person.

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Entertainment Insurance Contracts Events 40