GEVME

JUNE 13, 2018

Make your final selection, confirm the final details with a host, and sign a contract. Create a conference marketing plan: Write content (emails, agenda lists, speakers’ bios, blog posts, etc.). Set up a ticketing system and online registration (tools for the management of tickets, badge allocation technology, payments, etc.).

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Attendease

JANUARY 30, 2024

Captivating and engaging speakers who have mastered the art of executive presence and leadership will likely find more prospects reaching out post-event, opening a variety of potential sales avenues. Even if they may not be your ideal customer, they may be able to refer you to someone who is.

Trade Shows 195

Trade Shows Events Contracts Corporate Events 195

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. AV suppliers work with an array of event technology, including conference calling equipment, high-def video screens, speaker setups, lighting design, and more.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Attendease

MARCH 19, 2024

Look for opportunities to save on bulk orders or multi-event vendor contracts. Identify opportunities to cross-train employees for different event roles, such as registration support or speaker management. Make sure to document your findings and takeaways in a shared drive so that they’re easy to reference when planning the next event.

Management 195

Management Event Management Contracts Corporate Events 195

Eventmobi

OCTOBER 3, 2018

If there’s one phrase that causes event planners to lose the most sleep—besides “The speaker dropped out!” Passcodes help limit public access to information in the event app—such as location, agenda, or a speaker list. It should also be displayed within the event app at all times for reference.

Event Apps 150

Event Apps Technology Speakers Event Technology 150

Eventmobi

JULY 3, 2019

It is of paramount importance that you are organized about how you collect, store and refer to the data you collect. Similar responses were given when planners were asked how they make sure the event program, speaker lists and session details are consistent across their websites, printed schedules, digital signage, and event mobile apps.

Management 150

Management Event Apps Speakers Events 150

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The accessibility section refers to adhering to the schedule of the event.

Contracts 51

Contracts Insurance Government Travel 51

Eventinterface

AUGUST 29, 2019

Encoding the planning sessions and reporting on the day of event can create an internal record to refer to for future events. Speaker and performer training, if required. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts.

Risk Management 113

Risk Management Event Planning Management 2015 113

International Institute of Event Management

APRIL 9, 2014

One of the most important parts of an event is the guest speaker. Why hire a guest speaker? Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value. Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value.

Speakers 40

Speakers Contracts Negotiating Education 40

Eventinterface

AUGUST 29, 2019

Encoding the planning sessions and reporting on the day of event can create an internal record to refer to for future events. Speaker and performer training, if required. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts.

Risk Management 100

Risk Management Event Planning Management 2015 100

Planning Pod

JULY 7, 2020

Some typical paper trail items you should make digital include: Client or vendor contracts. Contracts and other agreements can be sent and signed digitally. Having a standard style for proposals, contracts, invoices, etc. Don’t battle busy schedules just to grab a signature.

2020 109

2020 Venues Management Contracts 109

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Refer to your past year’s event analysis. Remember, logistics take time.

Marketing 110

Marketing Entertainment Negotiating Sponsorships 110

SmartMeetings

NOVEMBER 20, 2019

Their first recommendation was to ask yourself these three questions before you start to plan—and refer to them when you’re making decisions. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker?

Social Media 68

Social Media Sponsorships Speakers Contracts 68

Social Tables

APRIL 22, 2019

A long-term event planning timeline refers to a chronological series of events and actions that take place over a period of time. It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Eventinterface

AUGUST 15, 2016

Mia Monroe is an award-winning certified special event, meeting and government meeting professional, speaker, author of trade articles and the conference and event manager for NASA Johnson Space Center’s Human Health and Institutional Management contract for Florida-based AllPoints, LLC. CONNECT WITH MIA. AllPoints, LLC.

2015 124

2015 Government Entertainment Event Management 124

Social Tables

APRIL 17, 2019

You can even download a free copy of these simple event statistics to reference anytime. Some seating issues we heard back about in our seating survey included participants having trouble understanding the layout, not being connected enough to the speaker, and needing more spatial/seating flexibility for networking. ” 17.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Eventmobi

NOVEMBER 15, 2018

Here’s how these types of event software integrations can benefit you and your attendees: Event Website: Have any changes made to sessions, speakers or exhibitors on your event website automatically updated in your event app. Marketing Automation & Email Marketing Platforms. A scalable solution should be able to handle this with ease.

Event Apps 155

Event Apps Travel Management Technology 155

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Do not let a popular keynote speaker or social media contest prevent you from promoting the core values of the event or brand.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Make notes as detailed as possible so when you refer back there isn’t much guessing. . Consider Your Events Content .

Negotiating 112

Negotiating Contracts Venues Wireless 112

Endless Events

APRIL 8, 2019

“One of the things that I always do when I’m working with a new client is (…) I remove any references to specific equipment, any references to specific types of speakers or projectors or things like that”, says Brandt. Don’t just copy and paste material from previous years. Be Creative!

Negotiating 119

Negotiating Education Event Tech Tech 119

SpotMe Blog

SEPTEMBER 8, 2023

Refer to your field medical teams & engagement reps to confirm if they are “Thought Leaders.” Pro Tip: Give yourself enough time to complete the contracting process with the advisors. This will greatly speed up the contracting process. Your advisors can also have access to all the on-demand meetings.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

Event Leadership Institute

FEBRUARY 11, 2021

They’re getting much better data, reaching a broader audience, getting high-level speakers more easily and cheaply, and are realizing the impact of having so many people out of the office for several days traveling to and from events. With demand for in-person event venues and vendors at historically low levels, expect supply to contract.

2021 109

2021 Site Selections Contracts Venues 109

QC Event School

DECEMBER 30, 2022

Include testimonials or references from previous clients, if possible. In our third example, let’s imagine that you’re a wedding planner looking to secure a contract for an upcoming wedding. Finally, here’s a free reference template that you can use as inspiration when writing your OWN event proposals in the future.

Sponsorships 105

Sponsorships Food and Beverage Transportation Risk Management 105

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? What budget is available for the event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? What budget is available for the event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Endless Events

APRIL 26, 2019

You should actually hire your AV company before you even sign your venue contract. Are you having a keynote speaker in the front with rows and rows of chairs? Request References. Ask your AV company to provide references of past clients with similar events they have worked with. Know When to Hire Your AV Company.

Negotiating 107

Negotiating Venues Contracts Events 107

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Investigate each vendor’s reputation, customer reviews, and client references to assess their reliability and performance. Contact these references to gain insights into their experiences.

Event Management 117

Event Management Management Negotiating Financial 117

Endless Events

MARCH 13, 2019

” “Well, we had two speakers to cover 2,000 people.” Request References. But what’s also important is you want to follow these case studies up with references. ” What you’ll find, obviously, is no one ever gives out a bad reference, right? Well, what did you guys have?”

Consulting 96

Consulting Events Meetings Conference 96

Social Tables

JANUARY 25, 2017

This is one I have seen more often and it refers to the day of the actual event. Unless it is an emergency, you should not be texting or making phone calls that distract you from what you are contracted to do. You are there for one thing and that is to do your job. Event professionals should be just that – professional. Be Cooperative.

Contracts 60

Contracts Events Speakers Event Marketing 60

TicketBud

APRIL 19, 2018

Facebook will then take the information and cross-reference it with current users. Your event might be annual, but you could keep attendees updated with speakers, new acts, and other event specific information. Take advantage of your speakers and your artists. This is a great way to attract new potential attendees.

Social Media 60

Social Media Advertising Contracts Speakers 60

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. Ask for references from past clients to get a sense of their level of customer service and support.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Once an agreement is reached, ensure all terms are laid out in a written contract.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Building out your processes and internal operations ahead of time is critical to generating revenue as you prepare to open your new venue.

Venues 148

Venues Food and Beverage Social Media Marketing 148

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Investigate each vendor’s reputation, customer reviews, and client references to assess their reliability and performance. Contact these references to gain insights into their experiences.

Event Management 96

Event Management Management Negotiating Financial 96

Eventtia

MAY 18, 2022

And while those are part of it, “accommodations” refers to anything the artist will need to ensure a good performance at your event. The agent typically handles all of their client’s bookings, and they’ll be your main point of contact for scheduling, negotiations, and the contract process. (In Artist Accommodations.

Negotiating 62

Negotiating Contracts Travel Hotels 62

Showclix

JUNE 9, 2020

With a platform like Audiencetools , you can provide a user-specific referral code and employ gamification tactics like a point system for the number of friends and followers they refer, offering prizes like VIP upgrades, private meet and greet add-ons, event merchandise, and more. Social Media. Testimonials.

Social Media 72

Social Media Sponsorships Entertainment Fashion 72

GEVME

JANUARY 27, 2020

Here is a quick list for you to refer to when you are beginning to plan things – . In such kinds of events, you must make sure to find out the speakers who can talk about those topics. . Making arrangements for the event which include the length, size, venue, shipping, and staff. What do the people want and need to know?

Sustainability 194

Sustainability Food and Beverage Transportation Events 194