International Institute of Event Management

JUNE 18, 2020

critical piece of event planning is developing the initial contract that your client will enter into. A contract legally binds your client to your company. This contract assists your company to prevent monetary losses. The contract should include a due date for the initial deposit. Cancellation Terms. .

Contracts 64

Contracts Event Planning Events Venues 64

EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Before going into the meat of what a contract should contain, it is important to know that you should never agree to provide event services without a contract.

Contracts 70

Contracts Events Venues Banking 70

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

Planning Pod

JULY 7, 2020

This year has been extremely difficult for any industry, but the looming pandemic and ongoing social distancing continues to be particularly challenging for the event management industry and the event venues whose business is all about getting people together. and are still booking up venue spaces for late 2020 and beyond.

2020 109

2020 Venues Management Contracts 109

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venues 52

Venues Negotiating Contracts Travel 52

Planning Pod

JANUARY 17, 2023

BEOs (sometimes referred to as run sheets) allow you to provide critical details that everyone involved in any event MUST have at their fingertips – whether they are a bartender, catering manager, security staff member, event planner, other vendor, or even your client. Contract/proposal signature statuses.

Food and Beverage 135

Food and Beverage Contracts Venues Events 135

Eventmobi

FEBRUARY 23, 2022

Just because it’s your event doesn’t give you the right to use the venue, copyrighted material, or individual’s likenesses to profit from. Capturing the Venue. If you’re not on company property, you’ll likely need to get a location release from the property owner in order to legally broadcast the venue space.

Wireless 448

Wireless Social Media Events Sponsorships 448

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The accessibility section refers to adhering to the schedule of the event.

Contracts 51

Contracts Insurance Government Travel 51

SpotMe Blog

SEPTEMBER 1, 2022

Artificial Intelligence (AI) refers to computer systems that simulate human intelligence. App is short for ‘application’, which refers to a software program developed for a specific purpose. Attendance tracking refers to the process of monitoring the journey attendees take before, during, and after events.

Event Planning 246

Event Planning B2C Event Apps B2B 246

Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. You can’t get out of your contract under the force majeure clause.” “The Sheak continued, “The short form is usually not advisable. Force Majeure.

2023 97

2023 Meetings Contracts Government 97

Planning Pod

SEPTEMBER 12, 2022

Is it your dream to run a wedding venue perfect for tying the knot? Whatever the reason, starting a wedding venue can be a great choice to shift your career and improve your financial portfolio–but getting an event venue up and running isn’t always easy. Andrea Vallencourt, Owner and Venue Director, Clay Theatre.

Venues 78

Venues Social Media Advertising Insurance 78

Smart Meetings

FEBRUARY 7, 2022

Historically, force majeure events were commonly referred to as an “Act of God” or something beyond your control that prevented or made performance of one’s obligations “impossible, impracticable, or illegal.” Next, double-check and confirm whether the notice period was proper and the actual notice was made in compliance with the contract.

Contracts 105

Contracts Negotiating Government Insurance 105

SmartMeetings

JULY 31, 2020

You are going to want to tuck these tips away for easy reference, because while the industry will come back, it will take time. Faced with a haze of uncertainty, the meeting planner has to make the “go” and “how to go” decisions, but the responsibility to do the right thing is shared by venue, community and guest alike.

Meetings 111

Meetings Contracts Sustainability Airlines 111

Planning Pod

JULY 22, 2024

Planning Pod’s comprehensive event and venue management solution gives you the ability to create seamless touchpoints with clients and centralize communication so nothing slips through the cracks. And consider incorporating virtual tours and 360-degree venue views to give people a realistic sense of what it’s like to be in your venue.

Social Media 88

Social Media Contracts Venues Negotiating 88

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

Event Farm

MARCH 24, 2021

You have ensured your venue is “safe” with appropriate ventilation and distancing built-in to your site plan. The role of a PCA includes: ensuring the venue follows appropriate regulations, procure and distribute safety supplies, engage and educate staff, monitor local risk, and coordinate risk mitigation on-site.

Insurance 245

Insurance Contracts Technology 2021 245

Bizzabo

JUNE 4, 2021

Can refer to food and beverage, services, or products that are purchased and charged separately rather than as a package. The expected time that the client/event planner will arrive at the venue. Refers to the drop in actual attendance compared to the expected or originally guaranteed attendance. A La Carte. Attrition Fees.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. We need to be aware of some of the key deliverables for our entertainment.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Attendease

MARCH 19, 2024

Look for opportunities to save on bulk orders or multi-event vendor contracts. For each event, conduct a risk assessment to spot potential vulnerabilities across factors like venue (power outages, WiFi issues), vendors (delivery issues, staffing shortages), and attendance ( lower than expected registration ). Did we stay within budget?

Management 195

Management Event Management Contracts Corporate Events 195

Planning Pod

FEBRUARY 12, 2021

When people come to us in search of a venue management software solution , they often ask how Planning Pod compares to our competitors Tripleseat and Caterease. And these are necessary questions to ask in the early stages while you are researching event management software for your event venue, restaurant or hotel. Additional Fee.

Management 78

Management Venues Food and Beverage Contracts 78

SmartMeetings

APRIL 13, 2021

Talk with your venue and supplier partners to ensure they are aligned with your position on event guidelines and that they, too, are prepared to mitigate risks. Have you confirmed that your venue has their GBAC STAR Accreditation and that they are prepared to execute cleanliness and safety measures? Finances and Contracting.

Contracts 130

Contracts Travel Trade Shows Sponsorships 130

Smart Meetings

JUNE 22, 2023

This can prove to be a hassle, for the event planner who wants their request fulfilled and for the venue that’s finding difficulty in fulfilling that request. In a new study by Allseated, “ Mitigating Risks in The Change Request Process for Event Planning ,” the divide between how event venues and planners view change requests was examined.

Tech 98

Tech Venues Event Tech Contracts 98

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Event Marketer

NOVEMBER 5, 2024

Outside, they could visit the Papaya Juice Bar, a reference to the team’s papaya orange color, with a design inspired by a McLaren Formula 1 race engineer booth. Over at the Levi’s Austin store, the space was converted into Formula 1-inspired pit lane , with the Levi’s x McLaren Racing collection featured in custom-wrapped displays.

Apparel 109

Apparel 2009 2024 Sponsorships 109

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 73

Contracts Negotiating Food and Beverage Hospitality 73

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Event Guru

APRIL 3, 2023

Event planners bend over backwards for their clients turning over every stone to find the best venue or space for the occasion, identifying reputable caterers for meals, as well as keeping everyone in the loop. Knowing who is an ideal customer is worth the time identifying for a venue.

Meetings 52

Meetings Fashion Advertising Contracts 52

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Refer to your past year’s event analysis. Remember, logistics take time.

Marketing 110

Marketing Entertainment Negotiating Sponsorships 110

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Convention Services Manager , a venue’s (usually a hotel) point person for coordinating major events and conventions. Director of Sales at a venue, usually who will be negotiating your contract with.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Milestone Events Group

DECEMBER 23, 2022

If your prospective wedding caterer is able to answer the following questions competently and willingly, then that is a good sign that you can greenlight this wedding contract. Are you already familiar with our venue? . Ask any and all questions relating to your wedding venue and figure out if your wedding caterer is familiar with it.

Contracts 52

Contracts Venues Management Events 52

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. In-House AV Company Gives Venue Kickbacks. Makes sense right?

Negotiating 91

Negotiating Contracts Hotels Venues 91

Smart Meetings

DECEMBER 29, 2021

During this webinar, Ludwig shows the many advancements meeting professionals may come into contact with in the near and distant future, such as second-floor public transport, futuristic venues and self-driving luggage. Summary: Contract Negotiation: Post-Pandemic Clauses You Need to Know ).

2021 52

2021 Negotiating Medical Meetings Contracts 52

EventSource

FEBRUARY 24, 2020

Have you ever worked at my wedding venue before? May I have a list of references or a link to reviews? Venue manager? Remember, a photographer should never hesitate to provide you with references or a written contract, and they should make you feel comfortable and excited about your wedding photos. Coordinator?

Insurance 98

Insurance Contracts Travel Venues 98

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78