SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Step 4: Site Tour and Evaluation Thoroughness and attention to detail are key. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal.

Conference 98

Conference Site Selections Negotiating Contracts 98

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. That’s why face-to-face industry events like Connect, MPI, PCMA, etc.

Site Selections 81

Site Selections Contracts Meeting Planning Hotels 81

MeetingsNet

JUNE 24, 2022

And when it comes to site selection, 52 percent said that high airfares are affecting their choices in one of two ways: They are only considering cities that offer more carriers and flights (60 percent) or they are opting to hold regional meetings to minimize air travel (40 percent). Specifically, 69.2

Site Selections 111

Site Selections Trade Shows Travel Contracts 111

BizBash

JULY 6, 2017

If you live in the government contracting world, don’t start sending me emails about how wrong I have described the Spearin Doctrine above. In order to build the dry-dock in the site selected for it, the contractor was required to relocate a portion of a sewer that ran through the specified site. Here you go: US v.

2007 80

2007 Contracts Site Selections Government 80

Connect Your Meetings

JULY 9, 2019

From site selection with our meetings task force to contracting, logistics planning, execution and post-event wrap-up—if it has to do with one of our meetings, I am there. Impressive stats: I have implemented several contracting standards and developed a strategic list of concessions specific to the Asphalt Institute.

2019 81

2019 Site Selections Contracts Trade Shows 81

SmartMeetings

MARCH 7, 2025

Her attorneys did not see a hand of God in the decision, so the agency was responsible for the terms of all signed contracts. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients. Lets be honest, initial hotel contracts rarely favor the client, she said.

Management 52

Management Negotiating Contracts Site Selections 52

Connect Your Meetings

JULY 9, 2019

I also manage the pre-show selection process, including contracting, site selection and visitation. What I do: I am responsible for all meeting arrangements, including food service, room setup, audiovisual, registration, transportation and a list of other key elements for our three main events.

2019 76

2019 Site Selections 2016 Contracts 76

Event Industry News

OCTOBER 13, 2022

These relationships, combined with our expert sourcing, negotiation, and contracting process, give our clients access to premier locations they may otherwise miss.”. Contracts, Dates, and Details Delivered With White Glove Service. We Envision the Final Production.

Contracts 59

Contracts Site Selections Entertainment Hotels 59

Connect Your Meetings

AUGUST 3, 2018

As a one man show at DPA, I am involved in all aspects of the planning process, including site selection, vendor acquisition and management, contract negotiation, budget development/reconciliation as well as social media outreach and management. and marry my interest in event coordination with the non-profit sector.

2018 76

2018 Sponsorships Site Selections 2014 76

PCMA Convene

MARCH 10, 2021

It wasn’t COVID-19 that kept Sandra Geiger, a global account executive with ConferenceDirect, from visiting Hotel Effie, a 250-room hotel in Sandestin, Florida, before she signed a contract for an association group meeting in July — it was because the hotel was still under construction. Virtual Site Visits.

Venues 97

Venues Meetings Hotels 2015 97

Milestone Events Group

AUGUST 26, 2020

But if they can’t, then chances are high you will forfeit the deposit, and possibly the entire site fee. . . Here are some things to look for when reviewing your venue contract. . . Quick Tip: Look for language like “including but not limited to,” “government mandate,” “government action,” or “trade restriction.” . .

Venues 52

Venues Contracts Government Site Selections 52

PCMA Convene

MAY 1, 2016

From the onset of the site-selection process, collaboration among public, private, and civic organizations was the cornerstone of Cleveland’s effort to attract either of the 2016 political conventions. How did your CVB participate in site visits? Cleveland was one of those cities.

Site Selections 56

Site Selections 2014 2016 Hotels 56

SmartMeetings

NOVEMBER 3, 2022

To mitigate the issues caused by high demand and staffing issues, it is paramount that planners communicate needs clearly—preferably during the time of drawing up a contract—to determine which services and outlets may be subject to limitations and to set expectations at host venues. Communicate and Create Timelines.

Site Selections 105

Site Selections Venues Hotels Contracts 105

Capterra Event Management

APRIL 25, 2017

Venue Selection. Site Selection. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources. International Institute of Event Management (IIEM). Price: $345 – $875. Topics: Budgeting. Wedding Planning Strategy. Aesthetics. Conferences. Fundraisers. Trandshows.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

Milestone Events Group

NOVEMBER 10, 2020

Budget & Legal Contracts . Your planner can also review your contracts to make sure you understand all of the details, deposits, and cancellation clauses. . . Statistics show a wedding, on average, can run 40% over budget! A wedding planner can help to manage the budget. Enjoy the Day .

Negotiating 52

Negotiating Site Selections Contracts Venues 52

SmartMeetings

AUGUST 24, 2017

A site visit can often be an undervalued part of the site selection process. To manage your budget effectively, discuss items such as cancellations face-to-face when you visit the venue. This is often when you will secure the most favorable terms. Just Do It.

Site Selections 80

Site Selections Negotiating Conference Venues 80

SmartMeetings

SEPTEMBER 28, 2018

First, says Steve Enselein, senior vice president of events for Hyatt Hotels, planners should ask during the site-selection process about the training the service staff receives, as well as the average tenure of staff at the property. Provide the Hotel with Details ASAP.

Meetings 77

Meetings Food and Beverage Hotels Site Selections 77

Event Leadership Institute

NOVEMBER 22, 2019

While technically defined as two consecutive quarters of negative GDP growth, a recession is more felt as the general malaise of a contracting economy: declines in business revenue and profit, decreases in spending, and pressure to cut costs and eliminate jobs. Are you viewed as a commodity or a business partner?

Contracts 55

Contracts 2009 Site Selections Insurance 55

Milestone Events Group

AUGUST 12, 2020

But if you love the details and want to be involved in selecting each vendor for your wedding, then a package may not allow you to be as creative as you would like to be. . A wedding package could be just the ticket if you are looking for ease in planning and are not interested in researching, contacting, and contracting with each vendor.

Site Selections 52

Site Selections Contracts Venues Event Management 52

SmartMeetings

NOVEMBER 10, 2016

This personalized and complimentary site-selection service begins with a consultative approach, focusing on the client’s specific needs to secure the best available group rates at ideal properties. .: With a best-in-class meetings and events experience, Smart Meetings 360 is the ultimate service for the modern planner.

Meetings 40

Meetings Site Selections 2016 2015 40

MeetingsNet

SEPTEMBER 8, 2023

Tanna Pearman, meeting broker for Las Vegas-based Meetings Made Easy, handles site selection and contracting for both corporate and association clients, which means her approach to building RFPs focuses on different elements of each meeting to match a given destination and its various hotels.

Site Selections 52

Site Selections Hotels Negotiating Contracts 52

Connect Your Meetings

FEBRUARY 9, 2018

Site selection, for both the destination and specific venues, also plays a key role in determining AV expenses. Planners should always work out and understand the details of an AV setup prior to signing a contract. This helps clarify what each item is being used for and whether it’s essential to your event. .

Site Selections 59

Site Selections Social Media Contracts Technology 59

Connect Your Meetings

JULY 18, 2019

She plays an integral role for the company through event design and plan formulation, event oversight, vendor and venue contract negotiations and management, and site selection for meetings and event. She began her career at 1st Global in 2013 and previously held the position of event coordinator prior to her recent promotion.

Risk Management 54

Risk Management Management 2013 Site Selections 54

SmartMeetings

FEBRUARY 24, 2017

Planners and local governments both know that convention center capacity is a critical determinant of site selection. But what happens when a premier meeting city enters contract negotiations with its largest event client as its long-awaited convention center expansion faces an uncertain future?

Negotiating 45

Negotiating Site Selections 2014 Hotels 45

PCMA Convene

JULY 22, 2024

The Impact of Site Selection Reduce 2’s Glenn Hansen worked with Maritz on reducing one of its clients’ carbon footprint by focusing on site selection. That’s when the site selection contracts end — that’s now 2025,” Hansen said. Then they had signed up for Rome.

Site Selections 52

Site Selections Sustainability Transportation 2026 52

SmartMeetings

AUGUST 3, 2016

The mosquito-borne virus, which causes babies born to women who contracted Zika during pregnancy to be more vulnerable to severe birth defects, has led several prominent athletes to skip the Rio Olympics. Site selection is a critical step in event planning , and site visits are crucial to the process.

2016 40

2016 Transportation Site Selections Contracts 40

SmartMeetings

FEBRUARY 24, 2017

Planners and local governments both know that convention center capacity is a critical determinant of site selection. But what happens when a premier meeting city enters contract negotiations with its largest event client as its long-awaited convention center expansion faces an uncertain future?

Negotiating 40

Negotiating Site Selections 2014 2016 40

Master the Event

APRIL 5, 2022

From site selection to contract negotiations to content to speakers, managing all the countless elements included in planning a conference can leave a planner with zero time to address and succeed at all those other responsibilities.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Master the Event

APRIL 5, 2022

Quick started ENTCO International and it quickly grew to include special event production, destination management, site selection, conference organization and contract negotiation. After fifteen years managing a talent agency Terry L.

Conference Planning 40

Conference Planning Conference Hospitality Site Selections 40

Capterra Event Management

JANUARY 31, 2017

Venue Selection. Site Selection. Vendor/Contract Management. Wedding Planning Strategy. Wedding Amenities. Wedding Logistics. Wedding Aesthetics. Price: $345. Certificate in Event Management. Corporate Event Planning. Social Event Planning. Event Logistics. Conferences. Fundraisers. Tradeshows. Career Strategies.

Event Planning 40

Event Planning Contracts Social Media Event Management 40

Master the Event

JANUARY 9, 2024

From start to finish, the responsibilities involved with a meeting planner career are endless, from site selection to venues, from set-up to speakers, from contracting service companies to tear down and on and on the list goes.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

PCMA Convene

JULY 31, 2017

Nominated by Robyn Jones, CMP, Conference Manager, Association for Asian Studies — “Ricky Hopkins is our account manager, and assists us with the site-selection process. But I would like to nominate Ricky for what he does for us outside of contract negotiation.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Plan Your Meetings

SEPTEMBER 28, 2016

If you need expert assistance negotiating contracts or finding sites, hiring a third-party planner might be necessary. But working with a CVB is the fastest way to save time and money during the research, site-selection and planning process because of the local knowledge, contacts and relationships they bring to the table.

Site Selections 28

Site Selections Negotiating Hotels Contracts 28

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. The best event planners will have strong relationships with key vendors, so it’s easier to negotiate pricing and contract terms. Schedule: Events need to be broken down into manageable chunks.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Velvet Chainsaw

APRIL 4, 2023

Some associations and meeting organizers are reevaluating their site-selection requirements for future meetings as well as how to mitigate fall-out from members as they move forward with meetings at destinations previously contracted.

Site Selections 195

Site Selections Contracts Conference Meetings 195

PCMA Convene

MARCH 1, 2018

A 30-percent drop in revenue will be devastating to the thousands of independent planners who serve association and corporate clients in the site-selection and event-planning process. On one side, site-selection companies allow hotels to run leaner. From a hotel’s point of view, commissions are often a double-edged sword.

Site Selections 67

Site Selections Food and Beverage Contracts Negotiating 67

MeetingsNet

MAY 18, 2023

For meeting professionals, the situation is a good reminder of several site-selection and risk-management best practices. of Grimes Law Offices, LLC, says it’s important for planners to protect themselves in the contracting stage. Industry lawyer Joshua L. Grimes, Esq.

Risk Management 111

Risk Management Hotels Contracts Site Selections 111