PCMA Convene

JULY 22, 2024

That’s the first time we’ve done it for an actual exhibitor,” Hansen said, “not the organizer, nor the venue.” Also part of the calculation is ground transport — how one gets to the airport, the host destination venue, back to the airport, and home. Then we go to the venue and we say, ‘Okay, what data do you have?

Site Selections 52

Site Selections Sustainability 2026 Transportation 52

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Most planners answering them have no idea, while most of the venues and other sell-side suppliers are way too optimistic, with little to base it on. All of this will make managing venue guarantees more challenging.

2021 109

2021 Site Selections Contracts Venues 109

Endless Events

AUGUST 17, 2018

For example, start with venue design that both attracts and engages people as they enter your venue. Make Your Next Conference Memorable via Venue Design. The secret is to make an impression with the venue design itself, even before they get to the keynote speakers. To do this, you need to make your conference memorable.

Conference 78

Conference Contracts B2B Speakers 78

Milestone Events Group

NOVEMBER 10, 2020

Even if you are keeping it local, you will benefit from their services because they have likely worked with most venues and vendors in town. Budget & Legal Contracts . Your planner can also review your contracts to make sure you understand all of the details, deposits, and cancellation clauses. . . Enjoy the Day .

Negotiating 52

Negotiating Site Selections Contracts Venues 52

Milestone Events Group

AUGUST 12, 2020

A wedding package could be just the ticket if you are looking for ease in planning and are not interested in researching, contacting, and contracting with each vendor. If your venue offers a package and you are comfortable with their style and level of service, this can reduce a lot of leg work and relieve your stress.

Site Selections 52

Site Selections Contracts Venues Event Management 52

SmartMeetings

NOVEMBER 3, 2022

Once planners have moved to the phase of booking the perfect venue for a holiday soiree, the next challenge is sure to begin. Get the venue and items secured as soon as possible because the demand is so high right now for in-person and face-to-face gatherings that items can and will sell out,” she says. Anticipate Competition.

Site Selections 105

Site Selections Venues Hotels Contracts 105

Master the Event

JANUARY 9, 2024

From start to finish, the responsibilities involved with a meeting planner career are endless, from site selection to venues, from set-up to speakers, from contracting service companies to tear down and on and on the list goes.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

Smart Meetings

OCTOBER 15, 2018

He’s based in Thailand and will help planners with site selection and contract negotiation throughout the Asian market. His background is in venue operations, large-scale event management, emergency response, guest services and budget management.

Hotels 72

Hotels Site Selections Airlines 2015 72

Master the Event

APRIL 5, 2022

Planning a conference includes way more than just booking a venue or two. From site selection to contract negotiations to content to speakers, managing all the countless elements included in planning a conference can leave a planner with zero time to address and succeed at all those other responsibilities.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Master the Event

APRIL 5, 2022

Quick started ENTCO International and it quickly grew to include special event production, destination management, site selection, conference organization and contract negotiation. After fifteen years managing a talent agency Terry L.

Conference Planning 40

Conference Planning Conference Hospitality Site Selections 40

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. This will help you choose the theme, venue, content, and timing of the event. The venue, food/drink, entertainment, marketing, security, permits, and schedule will all impact the bottom line. How will they park?

Social Media 62

Social Media Transportation Speakers Negotiating 62

Connect Your Meetings

JULY 18, 2019

Having immediate on-site access to law enforcement professionals can save crucial time in emergency situations. Quick Tip: Your venue may already have an existing relationship with the local police department and can quickly put you in contact with the right person. Partner with your venue.

Risk Management 54

Risk Management Management 2013 Site Selections 54

SmartMeetings

SEPTEMBER 28, 2018

First, says Steve Enselein, senior vice president of events for Hyatt Hotels, planners should ask during the site-selection process about the training the service staff receives, as well as the average tenure of staff at the property. Experience an Off-Site Venue Before the Event. Provide the Hotel with Details ASAP.

Meetings 77

Meetings Food and Beverage Hotels Site Selections 77

Event Leadership Institute

NOVEMBER 22, 2019

While technically defined as two consecutive quarters of negative GDP growth, a recession is more felt as the general malaise of a contracting economy: declines in business revenue and profit, decreases in spending, and pressure to cut costs and eliminate jobs. Are you viewed as a commodity or a business partner?

Contracts 55

Contracts 2009 Site Selections Insurance 55

SmartMeetings

AUGUST 24, 2017

The experts at venue sourcing and event management company Conference Care have some suggestions (and a detail checklist) for making the most of these essential tours. The true test starts before you arrive at the door of the venue. Try to make your site visit at the same time of day that a delegate would be travelling to the site.

Site Selections 80

Site Selections Negotiating Conference Venues 80

SmartMeetings

FEBRUARY 24, 2017

Planners and local governments both know that convention center capacity is a critical determinant of site selection. But what happens when a premier meeting city enters contract negotiations with its largest event client as its long-awaited convention center expansion faces an uncertain future? .

Negotiating 40

Negotiating Site Selections 2014 2016 40

SmartMeetings

FEBRUARY 24, 2017

Planners and local governments both know that convention center capacity is a critical determinant of site selection. But what happens when a premier meeting city enters contract negotiations with its largest event client as its long-awaited convention center expansion faces an uncertain future? .

Negotiating 45

Negotiating Site Selections 2014 Hotels 45

SmartMeetings

AUGUST 3, 2016

The mosquito-borne virus, which causes babies born to women who contracted Zika during pregnancy to be more vulnerable to severe birth defects, has led several prominent athletes to skip the Rio Olympics. Site selection is a critical step in event planning , and site visits are crucial to the process.

2016 40

2016 Transportation Site Selections Contracts 40

Connect Your Meetings

FEBRUARY 9, 2018

Site selection, for both the destination and specific venues, also plays a key role in determining AV expenses. Planners should always work out and understand the details of an AV setup prior to signing a contract. This helps clarify what each item is being used for and whether it’s essential to your event. .

Site Selections 59

Site Selections Social Media Contracts Technology 59

Capterra Event Management

JANUARY 31, 2017

Venue Selection. I’m happy to have the opportunity to work with amazing and talented people in our industry and the chance to work in completely different and unique wedding locations and venues. From a converted country convent to a glamorous city venue, beach locations, and historic homes and gardens—every day is different.”.

Event Planning 40

Event Planning Contracts Social Media Education 40

Plan Your Meetings

SEPTEMBER 28, 2016

If you need expert assistance negotiating contracts or finding sites, hiring a third-party planner might be necessary. But working with a CVB is the fastest way to save time and money during the research, site-selection and planning process because of the local knowledge, contacts and relationships they bring to the table.

Site Selections 28

Site Selections Negotiating Hotels Contracts 28

Capterra Event Management

APRIL 25, 2017

Venue Selection. Site Selection. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources. Is Event Planning Right for You? International Institute of Event Management (IIEM). Price: $345 – $875. Topics: Budgeting. Wedding Planning Strategy. Aesthetics.

Event Planning 100

Event Planning Insurance Contracts Banking 100

PCMA Convene

JULY 31, 2017

While the idea is to spotlight individuals, more than one participant chose to submit multiple nominations for the same destination or venue — meaning they wanted to recognize everyone who worked on their program. Convention Special-Event Venue Services. I think he goes above and beyond the typical site-selection provider’s role.

2017 76

2017 Trade Shows Insurance Site Selections 76

Plan Your Meetings

JUNE 27, 2016

Manage contracts. Depending on your meeting location, it may be necessary to travel with or contract security teams. Create a call for proposal, go over submissions and select candidates. Then communicate expectations, set deadlines for deliverables and secure contracts. Develop selection criteria. Select site.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

SmartMeetings

JUNE 22, 2017

Have a conversation with your contact at a potential venue about their prior experience with LGBT-friendly events and any diversity training the staff has completed. It starts with site selections—being aware of city and state policies, including laws that could be discriminatory,” Clapes says. Set the Stage for Inclusivity.

Meetings 92

Meetings Site Selections Negotiating Speakers 92

SmartMeetings

JANUARY 18, 2017

On site visits, planners should ask hotels and venues about their crisis management plans. Are there staff available on-site who can perform first aid if necessary? When planning a big event , don’t forget to consider transportation during the site selection process. More than 100 blocks, or 2.7

Transportation 40

Transportation Travel Site Selections 2017 40

MeetingsNet

MAY 18, 2023

For meeting professionals, the situation is a good reminder of several site-selection and risk-management best practices. of Grimes Law Offices, LLC, says it’s important for planners to protect themselves in the contracting stage. Industry lawyer Joshua L. Grimes, Esq. In today's world, nothing should be taken for granted.

Risk Management 111

Risk Management Site Selections Contracts Hotels 111

SmartMeetings

JULY 8, 2020

2021 Meeting Safety Trends in 2022 It’s not just Covid-19 and it’s much more than F&B, room blocks and hotel contracts. 2019 Planners Urged to Step Up Disaster Preparedness Planners can face the ever-increasing number of disaster-related liability issues by staying close with venue partners, local officials and attendees.

2022 52

2022 2019 Hotels Site Selections 52

PCMA Convene

MAY 1, 2016

From the onset of the site-selection process, collaboration among public, private, and civic organizations was the cornerstone of Cleveland’s effort to attract either of the 2016 political conventions. How did your CVB participate in site visits? And we tried to show them off-site venues where their delegates could hold events.

Site Selections 56

Site Selections 2014 2016 Hotels 56

PCMA Convene

OCTOBER 31, 2016

that February to present to the Republican National Committee’s Site Selection Committee. A month later, representatives from the selection committee visited Cleveland, and the city moved to the next round of the competition. “It THE SPECIAL-EVENT VENUE: ‘A Little Vision and Money’. The capacity here is large.

2016 40

2016 Social Media Hotels 2014 40