Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 206

Negotiating Hotels Contracts Food and Beverage 206

Smart Meetings

OCTOBER 26, 2022

Her role varied, however, including exhibitor, tech provider, speaker and tour guide. The idea is to take great speakers and push them in different directions,” she explained. Even though she wasn’t looking for another job, she was already embedded in the culture. “I Pitching for 2023.

2023 246

2023 2011 Contracts 2022 246

Eventmobi

FEBRUARY 23, 2022

But before we dive into the challenges and solutions of this tech, the ability to broadcast live video from your personal device to whomever is willing to watch raises the question: How do you police thousands of users live streaming? This is probably included in your venue contract but it’s good to double-check.

Wireless 448

Wireless Events Social Media Venues 448

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Get Your AV Right Another important element of the sourcing process is managing event tech needs. Whether you’re putting on a huge, visual presentation, or require supreme sound for your speakers and music, your AV needs to be smooth. “If

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Negotiating Contracts Hotels Consulting 264

Smart Meetings

DECEMBER 12, 2023

Feel free to create your own content or explore the option of having a professional speaker produce a 5-10 minute segment, listed within the speaker’s contract if you’ve enlisted a keynote speaker. Or maybe it’s a lounge area that is “tech-free” with no laptops or smartphone usage allowed.

Meetings 264

Meetings Speakers Contracts Tech 264

MeetingsNet

NOVEMBER 8, 2022

Creative AV/Event-Tech Cost Cuts. • “I have my [in-house] network engineer review my internet order. Tried-and-True AV/Event-Tech Cost Cuts. Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. Make sure you understand the AV contract. Want more?

Event Tech 121

Event Tech Tech Food and Beverage Contracts 121

Attendease

MARCH 16, 2021

In terms of technology, there’s a temptation among planners (like almost every industry) to adopt the latest tech without determining if that’s what they really need. Onboarding a team to learn new technology takes time, and the process alone to shop for a tech provider is already a ride on its own. We couldn’t agree more.

2020 273

2020 Technology Tech Management 273

Endless Events

FEBRUARY 4, 2020

Welcome to another episode of #EventIcons, and this time around we’re talking 2020 event tech trends! If you know Endless, you know we love talking about event tech. So now it’s time for the 2020 event tech trends to shine! So that tech consolidation, not over by any means. Starting Off With The Big Questions.

2020 131

2020 Event Tech Tech Technology 131

GEVME

JUNE 13, 2018

A crazy-busy lifestyle is a symbol of our tech-driven century, and this is particularly true for event planners, who should be able to handle thousands of tasks simultaneously when planning even the tiniest conference. Make your final selection, confirm the final details with a host, and sign a contract. Don’t rely on your memory.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

SpotMe Blog

SEPTEMBER 1, 2022

But throw in event tech terms like ‘breakout rooms’, ‘RTMP’, and ‘VOD’ that are crucial to know for hybrid and virtual event planning. Speakers can break up a larger audience into breakout rooms and then call everyone back together at the end of the session. Event tech. Event planning terms are nothing new. Breakout rooms.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Expo Pass

JUNE 26, 2024

Creating a fantastic speaker lineup is one of the most crucial parts of planning a successful event! The right speakers can draw crowds and inspire your audience, all while electrifying your event goals. In this guide, we’ll walk you through six essential steps in curating an engaging and impactful speaker lineup.

Speakers 78

Speakers Social Media Contracts Negotiating 78

SmartMeetings

MAY 11, 2020

This person assembles the necessary team to address any and all issues connected to the event: venue, F&B, content, speakers, entertainment, AV, registration, marketing, sponsorship and exhibiting, just to name a few. They troubleshoot for technical issues for both speakers and attendees. What Are the Physical Requirements?

Sponsorships 130

Sponsorships Speakers Tech Conference 130

Planning Pod

JULY 7, 2022

When I set out to write this blog post on event tech, my mind was living in the “during” phase of the event life cycle. Any software worth the cost should have a robust collection of templates, from contracts and invoices to itineraries and emails. Client portals. And why should that feedback be limited to event attendees?

Event Tech 104

Event Tech Tech Social Media Technology 104

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. On a recent weekly Event Tech chat led by Brandt Krueger , we discussed the knotty problem of getting online presenters to do technical checks before the event.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Eventtia

JANUARY 15, 2025

You book the venue, organize speakers, send out tons of invitationsand then sit back, wondering, What is event marketing really doing for my brand? Good speakers, entertaining visuals, or games keep people interested. Example : A software company hosts an annual tech conference where developers learn about the latest programming tools.

Event Marketing 62

Event Marketing Marketing Social Media Fashion 62

Eventtia

JANUARY 28, 2025

Picture this: Your keynote speaker calls to cancel five days before your event. Prepare for the unexpected: A speaker no-show? Pre-Event Preparation : Turn up marketing, confirm speakers, finalize partnerships, and tweak ticket pricing for maximum attendance. Do they have the tech you needsound systems or projectors?

Event Planning 62

Event Planning Social Media Speakers Tech 62

Eventsforce

JUNE 12, 2019

In this month’s round up of top event tech stories, we look at what impact the EU GDPR has had on the events industry – one year after coming into effect. Have a look at the top event tech stories you don’t want to miss: Special Events: Most Event Planners Still Struggling with GDPR, Study Shows.

Tech 82

Tech Contracts Social Media Event Tech 82

Event Farm

OCTOBER 11, 2016

Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line. Make best friends with the AV tech Event production and AV can often be one of the most stressful parts of an event. That makes you the best event planner ever.

Event Management 193

Event Management Management Negotiating Events 193

Eventsforce

SEPTEMBER 4, 2019

Signing a venue contract, for example, may be more stressful for you than making a presentation to stakeholders. A programme management tool can do this for you and save you an enormous amount of time when making changes to speakers and session content. And they can also be an enormous source of stress. It’s very personal.

Tech 103

Tech Technology Event Management Management 103

Bizzabo

APRIL 23, 2021

The truth about hybrid in the near future is that it's likely your costs will go up—or even double, in the case of tech—and your revenue will shrink. As we mentioned earlier, true hybrid events require professional streaming quality and interaction between a live and virtual audience, which means that tech costs are going to increase. “AV

Contracts 102

Contracts Hotels Tech 2021 102

Eventsforce

SEPTEMBER 17, 2021

For example, with event tech, a low price could mean that the data protection is not as robust as it should be. This will be additional crew to the production team that are contracted for the room, sound and vision. Let’s take the example of a speaker. You contract a speaker for an agreed fee. Mind the Gap .

Negotiating 104

Negotiating Speakers Contracts Tech 104

GEVME

NOVEMBER 7, 2018

Wi-Fi, tech, outlets, etc. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Wi-fi, tech, outlets, etc. These include: Budget. Attendee registration. Physical space and assets. Food and beverage. Audio-visual equipment.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. They design and install equipment that provides the high-tech event experience their clients envision. Take the contracts home and read them closely before signing.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Planning Pod

APRIL 12, 2020

Style – What should the theme or tone of the event be (luxury/high-end, modern, tech oriented, rustic, etc.) Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should I account for chatter between techs or buttons clicking or general movement at this desk? Yes and no.

Negotiating 107

Negotiating Speakers Tech Meetings 107

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. Backup Equipment: Tech fails happen. Include buffer time in your schedule.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Coterie Spark

APRIL 5, 2018

If you host or plan conferences and meetings, chances are you have dealt with keynote speakers. In many cases you, or a client, are paying these speakers to perform. Either way, a speaker is one part of the larger investment in your program and/or your audience. Comfortable speakers deliver in more ways than one.

Speakers 40

Speakers Contracts Tech Travel 40

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Smoother communication.

Conference 195

Conference 2024 Event Apps Speakers 195

Event Geek

APRIL 19, 2018

Almost every event tech company out there falls into what we call the "Reg Pub" bucket – a tool to help you publish an event website and register attendees. Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible.

Management 84

Management Contracts Event Tech Hotels 84

SmartMeetings

FEBRUARY 12, 2024

High-tech Approach to Old-world Venue Conflict: Imagine a beautiful old building with vaulted ceilings gilded molding, polished hardwood floors and gleaming chandeliers in the heart of Washington, D.C. “It Read More : Contract Clauses You Need in 2024 Solution: “The challenge is tricking the ballroom,” said Goodman.

2024 98

2024 Contracts Events Tech 98

Socio Events

NOVEMBER 9, 2022

Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion. Finalize vendor contracts. Plan speakers, panelists, and entertainment. Create a shortlist of potential speakers and guest presenters.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Endless Events

SEPTEMBER 1, 2021

Every once in a while, our hosts Will and Brandt love to bring guests to the Event Tech Podcast and have them talk about an exciting technology or software they’ve developed. Will and Brandt brought him on the Event Tech Podcast to explain what these tools do and how they can be used by event professionals.

Management 127

Management Trade Shows Consulting Banking 127

TicketBud

JUNE 7, 2019

With Gerry Brooks from Celebrate Educators Overview In this episode we talk to social media star, event speaker and elementary school principal Gerry Brooks. Leveraging a social media profile into a speaker event series Gerry was initially booking speaker spots at educational conferences.

Social Media 60

Social Media Speakers Education Advertising 60

Event Industry News

MAY 3, 2019

In the next three years, 80% of Business Event Professionals will be utilising blockchain technology across their event portfolio enterprise, be it via their own tech or tech provided by a third-party solution provider. Tech Whisperer with DAHLIA+ AGENCY and Speaker. Reveal the Authors.

Social Media 75

Social Media Contracts 2014 Airlines 75

Eventmobi

FEBRUARY 25, 2019

You can create this type of video to recap your event or as a short intro before speaker videos. Before signing a contract, find out: How many rounds of editing the production company will provide. Even if you don’t consider yourself a tech pro, it’s easy to learn how to go live on Facebook , YouTube or Instagram.

Marketing 150

Marketing Social Media Speakers Event Marketing 150

Stova

JULY 17, 2023

However, as the event tech landscape continues to expand, a new trend is emerging – event tech consolidation. In this blog post, we will explore the concept of event tech consolidation and its potential implications for the future of event technology. 5 Benefits of Event Tech Consolidation 1.

Event Tech 52

Event Tech Event Technology Tech Technology 52

GEVME

NOVEMBER 7, 2018

Wi-Fi, tech, outlets, etc. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Wi-fi, tech, outlets, etc. These include: Budget. Attendee registration. Physical space and assets. Food and beverage. Audio-visual equipment.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120