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Mastering Event Contracts: Essential Negotiation Strategies for Meeting Planners in 2025

Smart Meetings

Avoid pitfalls and protect your event Contracts are the lifeblood and backbone of the meetings industry. Negotiating contracts is the first step before confirming speakers, color themes or catering options. That way, a contract can be ended without any issues or penalties. Ask the venue to provide a breakdown of all fees.

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3 Extreme Accessibility Experts Share Their Accommodation Mandates

Smart Meetings

Her mother is a full-time wheelchair user who traveled and sometimes would show up as the keynote speaker, but not have a room available with an accessible shower. AV requirements can get pricey fast, as some speakers might not be able to hold a microphone or need assistance. “If It’s a cultural fit.”

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Event Venue Checklist: 12 Essentials for a Perfect Event Space

Guidebook

Will your speakers need a stage, podium, or other presentation areas? Questions to ask yourself: Is the venue near public transportation and major roads? Budget & Contracts Understanding venue pricing is essential for staying within budget. Are all contract details confirmed in writing?

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Essential Accidental Planner Resources

SmartMeetings

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. That is why aligning with the catering team is essential.

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Washington, DC Event Planning Guide: Top Venues, Experiences, and Tips for a Successful Gathering

Unique Venues

With easy access to transportation, a variety of hotel accommodations, and walkable neighborhoods, Washington, DC is well-suited to welcome attendees from across the U.S. and around the world. In this guide, well show you why Washington, DC event venues are a smart choice for your next meeting or conference. Constitution.

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10 Tips for Choosing The Perfect Conference Venue

Bizzabo

From gathering speakers to securing sponsors, your to-do list seems to be never-ending. Before determining the location, ensure that transportation is readily available to the venue so that attendees can easily arrive by air, rail or automobile. These 10 tips will help you find the perfect conference venue. Source: EventMB.

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How Planners Can Manage The “Easy Button” in Events

Smart Meetings

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.