Attendease

APRIL 3, 2019

To a certain degree, you can limit potential problems by visiting potential venues in person before signing your contract to get a complete understanding of their parking situations. You’ve signed on a high-profile keynote speaker. Or unable to get to your event at all due to weather and/or transportation closures.

Speakers 285

Speakers Venues Events Social Media 285

GEVME

JUNE 13, 2018

Research additional aspects like accommodation capabilities, parking, transportation options, catering, and more. Make your final selection, confirm the final details with a host, and sign a contract. Create a conference marketing plan: Write content (emails, agenda lists, speakers’ bios, blog posts, etc.). Compare pricing.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Transportation vendors. The layout of an event venue plays a prominent role in the transportation vendors required to accommodate attendees. a musical festival).

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. The following are subject to regulation: budget, price (including additional expenses), cancellation conditions, terms and duration (from when the venue is at the organizer’s disposal), closure of streets for transportation, construction supervision, and other event-specific criteria.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 3-4 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

2021 223

2021 Speakers Sponsorships Events 223

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

MeetingsNet

NOVEMBER 8, 2022

Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • Use hand-held mics (or podium mics if you speaker doesn’t need to move around) rather than more expensive lavaliers. • Want more?

Event Tech 121

Event Tech Tech Food and Beverage Contracts 121

SpotMe Blog

SEPTEMBER 1, 2022

Speakers can break up a larger audience into breakout rooms and then call everyone back together at the end of the session. It may include the event agenda and information about the speakers and sponsors, for example. A force majeure clause is a clause included in most venue contracts. Keynote speaker. Breakout rooms.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Attendease

SEPTEMBER 18, 2024

Not only does it shorten the learning curve, but you already know what to expect from a service and contract/policy standpoint—huge advantages when your bandwidth is stretched thin! Decor and design firms Transportation and travel providers Photography/videography teams Etc.

Management 195

Management Sponsorships Event Management Events 195

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. That is why aligning with the catering team is essential.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. The following are subject to regulation: budget, price (including additional expenses), cancellation conditions, terms and duration (from when the venue is at the organizer’s disposal), closure of streets for transportation, construction supervision, and other event-specific criteria.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

GEVME

JANUARY 27, 2020

Transportation . Transportation (to and from the venue for those staying in hotels). In such kinds of events, you must make sure to find out the speakers who can talk about those topics. . The idea is to make minimum use of transport and spend less resources on it. Transportation. Set up group transportation.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Use AV to broadcast important marketing or event content, and host important speaker, sponsor or event information on an app or website.

Sustainability 118

Sustainability Transportation Travel Education 118

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling.

Travel 119

Travel Contracts Hotels Transportation 119

Planning Pod

AUGUST 12, 2019

As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered. Typically a BEO is created after the sales process and after the client has signed off on an event proposal and contract. Parking/Transportation. Vendor Information. Headcounts. Venue and Room Assignments.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

QC Event School

SEPTEMBER 29, 2022

An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Step 7: Arrange for transportation and accommodation. Step 5: Create an event program.

Corporate Events 105

Corporate Events Event Planning Negotiating Trade Shows 105

Prestige Events Magazine

APRIL 25, 2022

In May, Newcastle Cathedral will host more than 400 delegates at the National Cathedrals Conference as well as guest speakers including the Archbishop of York and former Prime Minister Sir John Major. We helped to open the first Covid testing centre at IKEA in Gateshead and then later when it relocated to Newcastle Great Park.

Venues 130

Venues Hotels Hospitality Contracts 130

Socio Events

NOVEMBER 9, 2022

Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

QC Event School

DECEMBER 30, 2022

Coordinating logistics and transportation. The goal is to secure $5,000 in sponsorships to help cover the costs of venue rental, food and beverage, decorations, audio/visual services, transportation and other expenses associated with the event. Coordinating logistics and transportation. Creating custom decorations and ambiance.

Sponsorships 105

Sponsorships Food and Beverage Transportation Risk Management 105

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. Find cost savings tips for event tech, ground transportation, and venues, here. Ground-Transportation. she says. •

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

Expo Pass

JULY 2, 2024

Educate yourself to ensure it has everything you need, including public transport, restaurants, and other amenities. Venue selection factors Attendee interests Budget Public transport (is it nearby?) Its large bus lanes make transporting attendees to the main venue and throughout the city easy.

Travel 78

Travel Transportation Contracts Hotels 78

Social Tables

JANUARY 26, 2023

If you’re planning a retreat in a different location, booking in the off-season could save your company a significant chunk of change on venue rental, hotel rooms and transportation costs. Allocate portions of your ultimate budget to cover different expenses: event venue, accommodations, food, transportation, and other event fees.

Transportation 78

Transportation Food and Beverage Travel Speakers 78

Social Tables

APRIL 20, 2023

If so, restaurant reservations, transportation, and other local accommodations may become more difficult to book as the event approaches. Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Eventsforce

JUNE 12, 2019

Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. Then, potential buyers can contact the reseller and negotiate for the contract. MeetingsNet: A Craigslist for Cancelled Meetings?

Tech 82

Tech Contracts Social Media Event Tech 82

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Social Media Negotiating 74

Event Leadership Institute

OCTOBER 29, 2020

And if so, what components should the contract include? What kinds of waivers or indemnification clauses should be in place – for attendees, speakers, suppliers, and contractors? How will plans be modified if an infection rate is low at contract signing/booking and increases leading up to the event date?

Food and Beverage 79

Food and Beverage Insurance Contracts Transportation 79

SmartMeetings

MARCH 14, 2017

Contingency plan – According to research from the Incentive Research Foundation , 54 percent of planners include contingency plans in all of their contracts with partners and vendors. Backup plan – In some cases, presenters are flying in from far-flung destinations, meaning flight delays could leave you without a keynote speaker.

Negotiating 63

Negotiating Transportation Travel Speakers 63

Coterie Spark

APRIL 3, 2024

Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. Jordan Transportation can be pretty tricky to coordinate sometimes. That’s because even the most meticulously planned events require a last-minute change (or two). What kind of business do we handle, you ask?

Conference 95

Conference Meetings Transportation Entertainment 95

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? What budget is available for the event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? What budget is available for the event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Social Tables

OCTOBER 5, 2022

In addition to outlining how much you have to spend on the event overall, breakdown the budget for your party into various categories, including: Venue rental Food costs or catering services Alcoholic/non-alcoholic beverages Entertainment Decorations Guest transportation Party favors.

Food and Beverage 29

Food and Beverage Entertainment Venues Transportation 29

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Shuttle or transportation service. Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event.

Conference Planning 107

Conference Planning Conference Sponsorships Speakers 107

Hubilo Blog

MARCH 15, 2018

Transport/Supplies/Accommodation Officers with the team members. ? Venue Expenses (rent, furnishings like chairs, tables and so on, tech part for the venue, license permissions, contracts, Badges and Ids for the staff). ? Charges that the speakers/performers/influential are going to charge. Fix the schedule of the speakers. ?

Event Planning 83

Event Planning Sponsorships Advertising Speakers 83

Capterra Event Management

JUNE 4, 2018

Your headline-grabbing speaker won’t count for much without taking these factors into consideration. Transportation options (more on that later). When looking at local venues, your main concerns are the size of the venue, the cost, and transportation options. Transportation and parking options. Bus routes.

Venues 64

Venues Transportation Hotels Event Planning 64

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. At this point, you should be identifying the right vendors for each area of your budget and entering into formal agreements and contracts for the event. Creating an event budget can be overwhelming!

Food and Beverage 78

Food and Beverage Contracts Sponsorships Event Apps 78