Smart Meetings

MARCH 31, 2025

For events with attendees traveling from across the globe, this is a huge benefit! Complimentary Planning Assistance and Site Visits From finding event speakers to event promotion, hotel contracts, guest activities and complimentary collateral materials, Visit Boise is at your service.

Meetings 130

Meetings Food and Beverage Hotels Tourism 130

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. We’ve traveled, we’ve seen what hotels are coming up, we’ve connected with the CVBs.

Negotiating 246

Negotiating Management Contracts 2028 246

Smart Meetings

SEPTEMBER 5, 2018

Whether it be a live band, aerial artists or fire dancers, keynote speakers or moderators, entertainment is an important part of any event to wow your audience and keep them engaged. Between parking, mileage, airfare, taxis, hotel room nights, meals, and per diems—travel expenses can add up. Entertainment. Mobile App.

Entertainment 267

Entertainment Travel Advertising Sponsorships 267

EventMB

JULY 13, 2022

Skift Take: Delays and canceled flights are wreaking havoc on travel this summer. What should event planners do to ensure keynote speakers, VIPs, and others make it to their events on time. Paul Cook Read the Complete Story On Skift Meetings.

Speakers 227

Speakers Travel Events Meetings 227

PCMA Convene

OCTOBER 12, 2020

The founder of a speakers bureau recently shared with Convene what event organizers need to keep in mind when working with presenters at online events. At an in-person event, you can feel the energy in the room when a speaker on stage is commanding the attention of the entire audience. Don’t Skip This Important Call.

Speakers 116

Speakers Contracts Airlines Events 116

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Eventmobi

MAY 23, 2024

Oftentimes, conferences include keynote speakers and workshop sessions, each designed to educate attendees. This kind of conference often features multiple speakers, who each present information on related topics. There’s no lead speaker. Because of this, summits usually feature influential speakers.

Conference 292

Conference Management Speakers Event Apps 292

Smart Meetings

OCTOBER 26, 2022

Her role varied, however, including exhibitor, tech provider, speaker and tour guide. The idea is to take great speakers and push them in different directions,” she explained. Even though she wasn’t looking for another job, she was already embedded in the culture. “I Sometimes it is OK to just have a fun conversation,” she said.

2023 246

2023 2011 Contracts 2022 246

PCMA Convene

MAY 26, 2020

TED is one of the many formerly face-to-face events lining up speakers, such as Susan David, for their digital programming. I’ve been working with speakers at events for more than 20 years, and this almost feels like an entirely new job,” Tim Mathy, partner at Speak Inc., told Convene. “This is the Wild West of the speaker world.”.

Speakers 98

Speakers Event Design Contracts Insurance 98

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Extending the stage or creating a satellite stage would move your speakers much closer to the audience. It also can be achieved with remote speakers, which meeting planners can leverage to save on fees, travel and lodging.

Meetings 235

Meetings Speakers Contracts Venues 235

Event Farm

OCTOBER 25, 2021

An agreement on how you expect people—attendees, staff, speakers, exhibitors, etc.—to Attendees balance a desire to participate in your event with the inconvenience of being away from home and the inherent risk of crowded environments while traveling and attending your event. 1: Code of conduct. to treat each other is not new.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. Reopening tracker that describes travel, gathering, and mask restrictions by state. Missed Part III of the Pandemic Compliance and Safety at Live Events panel?

2021 306

2021 Event Planning Insurance Transportation 306

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 246

Meetings Trade Shows Contracts Sustainability 246

Expo Pass

JUNE 26, 2024

Creating a fantastic speaker lineup is one of the most crucial parts of planning a successful event! The right speakers can draw crowds and inspire your audience, all while electrifying your event goals. In this guide, we’ll walk you through six essential steps in curating an engaging and impactful speaker lineup.

Speakers 78

Speakers Social Media Contracts Negotiating 78

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 6 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The space had been contracted, but the venue had failed to inform the city and so, no parking. Senior Manager, Meetings, Incentive Travel, and Events, Tupperware Brands. Unfortunately, that was not to be.

Meetings 131

Meetings Contracts Speakers Venues 131

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

Speakers 58

Speakers Contracts Negotiating Banking 58

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Some key details within the terms of the agreement may include: Travel.

Contracts 51

Contracts Insurance Government Travel 51

SmartMeetings

JULY 8, 2020

Will travel be acceptable, let alone incentivizing, after fear of physical contact has spiked higher than a mountaintop over the last four months? Just as we worked with our travel partners on new security measures post-9/11, we will do the same after COVID-19,” he says. Will the MICE world ever be the same again? Redefining Incentive.

Travel 119

Travel Contracts Hotels Transportation 119

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) Step 6 – Conduct a thorough event planning process.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Bizzabo

MARCH 4, 2020

These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus. Hopefully your contracts stipulate terms for last-minute changes like this.

Conference 142

Conference 2020 Speakers Social Media 142

Prestige Events Magazine

SEPTEMBER 28, 2022

The VeeFriends team found and contracted the U.S. Over the course of the event, there were 154 speakers (which included Snoop Dogg, Steve Aoki, Pharrell, Mila Kunis, and Randi Zuckerberg!) Because of this we needed to ensure that the audio travelled well, so that attendees had the best possible experience. the results.

Food and Beverage 130

Food and Beverage Banking Tourism Contracts 130

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. Include logistical details, session descriptions, speaker bios, FAQs, and personalized calls-to-action to drive conversions. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Prestige Events Magazine

JUNE 12, 2024

It’s split across four key themes: INFORM – INSPIRE – INNOVATE – IMPACT, with a stellar line up of expert speakers covering topics including event security, AI, inclusivity, wellness, experiential design, contract negotiation, sustainability and legacy.

2024 147

2024 Meetings Sustainability Education 147

Eventtia

JANUARY 28, 2025

Picture this: Your keynote speaker calls to cancel five days before your event. Prepare for the unexpected: A speaker no-show? Pre-Event Preparation : Turn up marketing, confirm speakers, finalize partnerships, and tweak ticket pricing for maximum attendance. Why Do You Need an Event Planning Checklist? Whats your game plan?

Event Planning 62

Event Planning Social Media Speakers Tech 62

Coterie Spark

APRIL 5, 2018

If you host or plan conferences and meetings, chances are you have dealt with keynote speakers. In many cases you, or a client, are paying these speakers to perform. Either way, a speaker is one part of the larger investment in your program and/or your audience. Comfortable speakers deliver in more ways than one.

Speakers 40

Speakers Contracts Tech Travel 40

Event Industry News

MAY 7, 2020

PlanetIMEX launches today with an invitation to everyone in the global meetings, events and incentive travel industry to register free of charge for EduMonday Live on 11 May. . Human psychology, Nature, collaboration, contract negotiations and more. The day will wrap up with a choice of four light-hearted ‘Social Soirees’ at 4.30pm.

Negotiating 85

Negotiating Consulting Contracts Education 85

Attendease

SEPTEMBER 18, 2024

Not only does it shorten the learning curve, but you already know what to expect from a service and contract/policy standpoint—huge advantages when your bandwidth is stretched thin! Decor and design firms Transportation and travel providers Photography/videography teams Etc.

Management 195

Management Sponsorships Event Management Events 195

TicketBud

JUNE 7, 2019

With Gerry Brooks from Celebrate Educators Overview In this episode we talk to social media star, event speaker and elementary school principal Gerry Brooks. We invited Gerry to the podcast to talk about his rise to internet stardom and what it’s like to be both the talent and the event organizer for a traveling one man show.

Social Media 60

Social Media Speakers Education Advertising 60

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

Contracts 41

Contracts Venues Negotiating Consulting 41

Eventmobi

NOVEMBER 15, 2018

Travel and/or Hotel Management Tools. Here’s how these types of event software integrations can benefit you and your attendees: Event Website: Have any changes made to sessions, speakers or exhibitors on your event website automatically updated in your event app. Personal Meeting Booking/Calendar tools.

Event Apps 155

Event Apps Travel Management Technology 155

International Institute of Event Management

APRIL 9, 2014

One of the most important parts of an event is the guest speaker. Why hire a guest speaker? Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value. Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value.

Speakers 40

Speakers Contracts Negotiating Education 40

Attendease

OCTOBER 15, 2024

This ensures your event doesn’t conflict with employees’ personal holiday commitments or travel plans. Aim to have your top vendor choices confirmed and under contract at least 2-3 months out. You can visualize the full event schedule, book speakers, and make live updates as needed to keep the evening on track.

Food and Beverage 195

Food and Beverage Entertainment Corporate Events Venues 195

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. That is why aligning with the catering team is essential.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Meaning, reducing travel is one of the easiest and most significant ways to make a large environmental impact.

Sustainability 118

Sustainability Transportation Travel Education 118

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 135

Contracts Speakers Negotiating Insurance 135

Event Geek

APRIL 19, 2018

Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible. If you're running a sprawling multi-day event with multiple ticket types, discount codes, room blocks and onsite check-in, you've got plenty of registration workflows to manage.

Management 84

Management Contracts Event Tech Hotels 84