GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 3-4 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Planning Pod

APRIL 12, 2020

Advertising – print and online Donations Exhibitors – booths, tables Registrations and ticketing Sponsorships. Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Event Income.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. At this point, you should be identifying the right vendors for each area of your budget and entering into formal agreements and contracts for the event. Creating an event budget can be overwhelming!

Food and Beverage 78

Food and Beverage Sponsorships Contracts Event Apps 78

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. Learn how event app sponsorships can help you earn money during your event. At this point, you’ve signed many of your contracts and are beginning to pay your vendors. Time for an actual costs column!

Food and Beverage 78

Food and Beverage Contracts Sponsorships Event Apps 78

Hubilo Blog

MARCH 15, 2018

Transport/Supplies/Accommodation Officers with the team members. ? Venue Expenses (rent, furnishings like chairs, tables and so on, tech part for the venue, license permissions, contracts, Badges and Ids for the staff). ? Sponsorship — Next in the queue for event planning checklist is sponsorship requirements.

Event Planning 83

Event Planning Sponsorships Advertising Speakers 83

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Securing Sponsorships Build a list of target sponsors you’d want to support your event.

Sponsorships 91

Sponsorships Social Media Insurance Food and Beverage 91

EventBank Insights

JANUARY 22, 2019

Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ? Follow up with your sponsors, make sure they are aware of the event updates or else they could drop this sponsorship. ? Double Check Speaker content, decks, and scripts ?

Event Planning 74

Event Planning 2019 Social Media Negotiating 74

InitLive

MARCH 4, 2021

Shuttle or transportation service. It is important to keep track of each vendor’s contract and deliverables to ensure there are no surprises when they start work. Corporate sponsorship is a common practice for industry conferences; often, industry vendors will be looking to sponsor events. Vendor and sponsorship information.

Conference Planning 107

Conference Planning Conference Sponsorships Speakers 107

Event Industry News

NOVEMBER 1, 2016

Zibrant, a market-leading event management, venue find, and accommodation agency, has strengthened its international association business with three new contract wins. The post Zibrant expands associations business with major healthcare wins appeared first on Event Industry News.

Healthcare 40

Healthcare Sponsorships Contracts Transportation 40

Capterra Event Management

JUNE 4, 2018

Transportation options (more on that later). When looking at local venues, your main concerns are the size of the venue, the cost, and transportation options. According to ASAE, there are a couple of ways you can help mitigate these costs: Sell sponsorship of WiFi to an advertiser. Transportation and parking options.

Venues 64

Venues Transportation Hotels Event Planning 64

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships. Take into account the different sponsorship packages and values. Underwriting.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Event Planning BluePrint

OCTOBER 4, 2022

Availability of public transportation. 7 – Secure Sponsorships. The Sponsorship Toolkit lays out each step you need to take to cash in (see what I did there?! ;-)) and build long-lasting relationships with sponsors that are right for your event. The Sponsorship Toolkit includes: Two Contract Templates.

Corporate Events 48

Corporate Events Event Planning Sponsorships Speakers 48

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Load/arrange transportation of all event items and equipment. Print signage.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Load/arrange transportation of all event items and equipment. Print signage.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

SpotMe Blog

SEPTEMBER 1, 2022

Event examples include conferences, trade shows, seminars, workshops, master classes, product launches, event sponsorships, expos, festivals, webinars, and networking sessions. A force majeure clause is a clause included in most venue contracts. An event is the gathering of people for a specific purpose. Force majeure clause.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

SpotMe Blog

JUNE 13, 2023

These companies provide end-to-end event management services. They use event data to inform decisions, then consistently deliver small thoughtful touches and big unforgettable experiences. In addition to the over 4,000 events they work on annually, M&IW specializes in enterprise program strategies across organizations.

Event Management 130

Event Management 2023 Management Healthcare 130

InitLive

NOVEMBER 10, 2022

Shuttle or transportation service. It is important to keep track of each vendor’s contract and deliverables to ensure there are no surprises when they start work. Corporate sponsorship is a common practice for industry conferences; often, industry vendors will be looking to sponsor events. Vendor and sponsorship information.

Conference Planning 62

Conference Planning Conference 2022 Sponsorships 62

Do Good Events

JULY 19, 2023

Auction Identify popular items for promotions Social media and emails to guests ahead of time are a great way to get excitement going for your auction Logistics Design printed program Confirm sponsorship incentives have been fulfilled Be sure to cross check all logos and other incentives are fulfilled for all sponsors at each level offered.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

EventMB

MAY 22, 2022

Why it works: the stands are lightweight and flat-packed, which helps the budget and makes them easy to transport. If you used succulents like this wall, transport and care are easy. Bonus tip: segment each space so that your attendees will feel as if they are transported to another world when they move from one brand to the other.

Trade Shows 172

Trade Shows 2022 2017 2018 172

Socio Events

AUGUST 4, 2021

Successful partnerships foster continued relationships and increased opportunities for similar event sponsorships in the future. Check out our Virtual Event Sponsorship Guidebook. Check out our on-demand webinar, Event Revenue & Sponsorship ROI. PRO TIP: Work with vendors who offer disaster recovery and backup options.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

PCMA Convene

JANUARY 2, 2018

Then, it progresses to exhibitor security, our ambassador program, Los Angeles Police Department, [California] Department of Transportation, and California Highway Patrol — as we move from the business trade show to the consumer show to move-out. Our security begins during move-in with perimeter [personnel] and the K-9 units.

Trade Shows 53

Trade Shows Automotive 2012 2014 53

ePly

MARCH 26, 2024

Other factors to consider when selecting a venue include helpful on-site amenities, available parking, proximity to public transportation, and general ease of accessibility. While a dark cavernous space might be great for a rock concert, it would be disastrous for an elegant wine tasting.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

ePly

JANUARY 27, 2024

Engage Your Event Sponsors Event organizers are always on the lookout for event sponsorships and companies are eager to sponsor events they know will bring them brand awareness and new customers. This symbiotic relationship is mutually beneficial and will help grow the channels of all parties involved. It’s a win-win scenario.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Event Guru

MAY 5, 2023

Event planners must work closely with both the non-profit organization and the artists’ management to negotiate contracts and ensure that everyone is aligned on the event’s goals and expectations. These events often involve coordinating accommodations, transportation, and activities for groups of varying ages and interests.

Fashion 40

Fashion Sports Entertainment Education 40

PCMA Convene

JANUARY 3, 2017

From hardhat site visits and transportation vendors, to food trucks and hiring entertainment, this event gave experience and exposure in something we had not done before. Senior Meetings Planner National Contract Management Association Ashburn, Virginia, USA. NAIDA STRUYK, CMP. What do you like most about your job?

2017 69

2017 Education Hospitality Meetings 69

Planning Pod

JANUARY 25, 2017

” Because event sponsorships play such a significant role in event revenues – one recent study shows that 63% of event managers rely on sponsorships as a significant source of income – it’s vital that you give yourself and your events the best chance to attract the right sponsors. Complimentary or VIP passes.

Sponsorships 129

Sponsorships Social Media Negotiating Marketing 129

TicketBud

DECEMBER 13, 2023

Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget. For example, if a preferred vendor comes in at a higher cost but is available for multiple events throughout the year, the organizer may negotiate bulk pricing or long-term contract for a lower rate.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Eventmobi

FEBRUARY 3, 2021

Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation. Sponsorship: A Way to Support Lower Ticket Costs. What is the most unique sponsorship activation you’ve seen at a virtual event?

2021 223

2021 Speakers Sponsorships Events 223

SmartMeetings

APRIL 3, 2020

Saving money starts with contract negotiations and asking for the right concessions; the larger your piece of business, the more concessions you can negotiate,” Lindenberg says. They brought in food trucks instead of hiring fancy caterers, and most attendees were able to walk to the event, saving on transportation costs.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Plan Your Meetings

JUNE 27, 2016

Manage contracts. Depending on your meeting location, it may be necessary to travel with or contract security teams. There are many ways to make money off meetings and events, whether it’s from ticket sales, exhibition booths, grants and scholarships, collecting donations or selling sponsorships. Manage sponsorship process.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

Planning Pod

AUGUST 16, 2022

Another way to maximize revenue is to include add-on options, such as t-shirts and other swag items, sponsorship packages, or additional monetary donations. You can dramatically increase the amount of money you raise at your next gala or fundraising event by providing an easy way for event attendees to RSVP and purchase tickets online.

Food and Beverage 104

Food and Beverage Insurance Apparel Trade Shows 104

ePly

FEBRUARY 15, 2024

A2Z Events also includes floor plan management software for trade shows and conferences, revenue generation, online contracting and sponsorship membership, attendee engagement and matchmaking, badge printing and check-in management, attendance tracking, and an attendee mobile app.

Social Media 62

Social Media Speakers Events Management 62

Planning Pod

AUGUST 16, 2022

Another way to maximize revenue is to include add-on options, such as t-shirts and other swag items, sponsorship packages, or additional monetary donations. You can dramatically increase the amount of money you raise at your next gala or fundraising event by providing an easy way for event attendees to RSVP and purchase tickets online.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78