Smart Meetings

JUNE 28, 2024

This reduces travel, housing and F&B costs. Other factors to consider: In addition to survey feedback, mapping where attendees are located and researching flight options can help to narrow down a location almost everyone can reach with the fewest travel delays. Like most things in life, timing makes a difference.

Food and Beverage 74

Food and Beverage 2030 2024 Negotiating 74

Socio Events

NOVEMBER 9, 2022

Before moving forward, it’s best to have a complete budget you can use to estimate potential ROI from ticket sales and sponsorships. Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion. Finalize vendor contracts.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Event Farm

MAY 5, 2021

Reopening tracker that describes travel, gathering, and mask restrictions by state. Like the venue, they must agree with your compliance protocols before you sign the contract. You can provide masks (another sponsorship opportunity) and use technology to track their dispersal in the event app. 90-day global event tracker.

2021 306

2021 Event Planning Insurance Transportation 306

SpotMe Blog

JUNE 29, 2022

Enabling participants with no travel budget to still attend the event remotely. Ensuring people with health issues that prevent them from traveling can follow the event. Traveling is stressful for many, especially now when some people are still at high risk of contracting COVID-19.

Event Marketing 130

Event Marketing Marketing Travel Trade Shows 130

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Take care of travel and accommodation details Ask secured talents to participate in promoting the event (i.e.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Endless Events

JANUARY 27, 2022

We’ve talked about exhibitors at virtual events and virtual event sponsorship ideas. You can move your events towards a community model and your sponsorships and exhibitors towards a year-long sponsorship. One of the greatest things is when you get your sponsors on for an annual contract.”

Sponsorships 133

Sponsorships 2022 Events Contracts 133

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. Travel for staff and talents. Travel/accommodation arrangements (for in-person events). If possible, have contracts finalized and signed. Sponsorship. Finalize sponsor contracts and details. Confirming accommodation and travel details. Sponsorship finalization.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Eventtia

OCTOBER 20, 2023

Moreover, forecasting potential revenue sources, such as ticket sales or sponsorships, requires careful analysis. Travel and Accommodation: If your guest isn’t local, you’ll need to cover their travel and stay, adding to costs. Your event might have revenue streams—like ticket sales, sponsorships, or merchandise.

Financial 117

Financial Negotiating Entertainment Retail 117

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Also, consider travel and accommodation costs. Remember that sponsorship is a two-way deal.

Sponsorships 91

Sponsorships Social Media Food and Beverage Insurance 91

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 6 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

QC Event School

DECEMBER 30, 2022

How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal. When writing a sponsorship proposal, it’s important to keep in mind the following tips: Be clear and concise.

Sponsorships 105

Sponsorships Food and Beverage Transportation Risk Management 105

Smart Meetings

SEPTEMBER 5, 2018

Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Whether they’re checking IDs for a 21-plus event, patrolling your event space overnight, or keeping your attendees safe during the event, contracting a security company is a must.

Entertainment 107

Entertainment Travel Advertising Sponsorships 107

Planner WIre

AUGUST 9, 2017

Meeting and event planners travel. Some travel a little, some travel a lot. Some travel so much that their plants all dry up and the dog left a note on the door that said “yo stranger, I am outta here” Thankfully, my travel schedule is right in between the two extremes. They just have too.

Travel 45

Travel Hotels Conference Sponsorships 45

SmartMeetings

NOVEMBER 20, 2019

Sponsorship. More : 8 Essentials for a Killer Sponsorship Strategy. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. The biggest piece of advice on this topic is to make your presentations to potential sponsors as early as possible. Here are some key steps.

Social Media 68

Social Media Sponsorships Speakers Contracts 68

Eventbase

JULY 13, 2022

in 2022, with Event Marketing & Sponsorship showing the largest increase in spend. Another draw has been the opportunity to travel to live events. This year our team members have traveled to cities including New York, Chicago, San Francisco, Las Vegas, Austin, Houston, Boston, Orlando, Seattle, San Diego and Aspen.

Event Apps 52

Event Apps Sponsorships Contracts 2022 52

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

2021 223

2021 Speakers Sponsorships Events 223

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Coordinate accommodation room blocks and travel. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Coordinate accommodation room blocks and travel. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

The Castle Group

MARCH 2, 2021

Consult convention and visitors’ bureaus and travel partners for local updates and work closely with your hotel reps to ensure that the optimum health, safety and sanitation protocols, room layouts and capacity limits are met. Rethink your sponsorships. Vet your live venue. A hybrid event can also increase your sponsor dollars.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94

SpotMe Blog

DECEMBER 7, 2023

Strategically source vendors and negotiate contracts to reduce expenses. Consider risks related to attendance, sponsorship, logistics, and technology and establish contingency plans. Strategic meetings management (SMM) is the process of aligning your organization’s meetings and events with key business objectives and strategies.

Management 130

Management Meetings Risk Management Technology 130

Do Good Events

AUGUST 16, 2021

Create a checklist throughout your planning process that reminds you to do things such as: Change the ticket types on your registration platform Contact your vendors and adjust contracts Cancel unnecessary orders Return purchased product as applicable Activate communication channels. 4 – Plan Your Communications.

Sponsorships 52

Sponsorships Contracts 2021 2020 52

ePly

MARCH 26, 2024

Just as world travelers who voyage without a destination in mind will never get where they want to go, coordinators without clear goals for their events are unlikely to deliver desired results. Other particulars to negotiate range from travel and accommodation concerns to presentation materials and technological requirements.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Hubilo Blog

MARCH 15, 2018

Staff Payments inclusive of their accommodation, food, and travel. ? Venue Expenses (rent, furnishings like chairs, tables and so on, tech part for the venue, license permissions, contracts, Badges and Ids for the staff). ? Travel and accommodation for guests. ? Catering setup and budget. ?

Event Planning 83

Event Planning Sponsorships Advertising Speakers 83

Bizzabo

MAY 18, 2021

Hybrid Event Sponsorship. Here are a few reasons that can help you get to that answer: You might have attendees that can’t travel due to health and safety concerns or international restrictions. You could also have people who simply aren’t comfortable traveling or attending events in-person yet. Hybrid Event Sponsorship.

2021 79

2021 Sponsorships Technology Venues 79

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increased offerings at our meetings to attract members to attend because the economy allows more of them to travel now. We have also increased the cost of our sponsorships and added new a la carte options. • Added a day as well as additional workshops; expanded available exhibit space. .

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. Things like target audience, messaging, venue selection, and budget are all part of the planning process.

Event Management 130

Event Management 2023 Management Healthcare 130

Event Leadership Institute

DECEMBER 3, 2020

The virtual exhibit hall featured vendor booths, which weren’t paid sponsorships. Since c-level execs didn’t have to take time out of their schedule to travel and spend time out of the office for three days, KPMG saw higher registration figures – nearly 1.5X Attendees could visit, explore the vendor’s resource library, or chat. “We

Insurance 84

Insurance Speakers Contracts Conference 84

Event Marketer

MAY 17, 2021

Shelley Hodgkinson, senior director-event solutions at Walmart, described the “new budget” her team is preparing to build in EM’s webinar, Mastering Event Contracts in the Post-COVID Era. “As As people start to work through it, they’ll look at things differently, and look at things they’ve never looked at before,” she said.

Tech 127

Tech Food and Beverage Retail Technology 127

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. Contract Management. And OpenTable.

Event Management 112

Event Management Management 2019 Social Media 112

Corbin Ball

SEPTEMBER 13, 2016

SHORT-SIGHTED TECHNOLOGY PREDICTIONS OF THE MONTH: RECENT MENTIONS AND QUOTES FROM CORBIN : Corporate & Incentive Travel: Using Technology to Create the Wow Factor. CORBIN'S SPEAKING CALENDAR My November/December 2016 travel schedule is bringing me to xxx and likely a few other places as well via webinars. TESTIMONIALS.

2016 60

2016 Sponsorships Trade Shows Technology 60

Social Tables

JUNE 29, 2023

They research services, collect event quotes, and execute event contracts. Whatever date you decide, avoid busy holidays, peak travel times, and dates that overlap with popular area events. Create a project plan or master checklist that you can easily update as plans change or responsibilities shift.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Eventscase Blog

JULY 14, 2022

Eventscase has participated in the best way it knows how, offering the technology for this meeting to take place in PANGEA The Travel Store, Madrid on July 11th. Eventscase employees will keep their current salary conditions even if they do not work the 40 hours a week stipulated in their contracts. We stand with Ukraine!

2022 52

2022 Contracts Technology Sustainability 52

Cvent: Event Marketing

JANUARY 15, 2019

Events such as trade shows and conferences generate direct revenue through ticket sales, paid sponsorship, and the sale of products and services. But what about the indirect and allocated cost such as staff salaries, shared services contracts, and overhead costs. Let’s apply that theory to events and meetings.

Trade Shows 38

Trade Shows Sponsorships Contracts Entertainment 38

PCMA Convene

FEBRUARY 2, 2021

The decision to travel has always been a personal, risk-based one. As it turned out, before our clients could move forward with their virtual events, contracts with the hotels, the convention center, and the other contractors had to be resolved.” “Health-protocol accreditations aren’t going to make any difference,” Toner said. “We

2020 111

2020 Education Events Sponsorships 111

Planning Pod

APRIL 12, 2020

Advertising – print and online Donations Exhibitors – booths, tables Registrations and ticketing Sponsorships. Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Social Tables

OCTOBER 5, 2023

This technology aims to simplify the process of finding and contracting with suppliers or partners. Additionally, Cvent’s tools facilitate the reduction of travel-related emissions, aligning with eco-friendly practices and reducing the carbon footprint associated with event attendance.

Event Technology 88

Event Technology Technology Sustainability Social Media 88

Meeting Tomorrow

SEPTEMBER 16, 2019

The backdrop is much brighter, the lighting is different, there’s nowhere to put your sponsorship signage, and it looks nothing like your first event. Just let your event manager know what you’re looking for and voilá— you just saved yourself a whole bunch of searching, contracting, and calling. Next venue?

Hotels 77

Hotels Sponsorships Venues Contracts 77