Remove Contracts Remove Sponsorships Remove Travel
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The Thoroughly Modern Event Budgeting Checklist

Smart Meetings

Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Whether they’re checking IDs for a 21-plus event, patrolling your event space overnight, or keeping your attendees safe during the event, contracting a security company is a must.

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4 Questions that may save your hybrid event

Attendease

The main program would be in-person; those who couldn’t commit (or afford) to travel and multi-day stays would watch the conference program online through a more affordable ticket option. You can have sponsorship packages that leverage both virtual and in-person components. For instance: You can reach a larger audience.

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Budget, Innovation and Engagement Ideas Were Centerstage at Global DMC Partners Annual

Smart Meetings

This reduces travel, housing and F&B costs. Other factors to consider: In addition to survey feedback, mapping where attendees are located and researching flight options can help to narrow down a location almost everyone can reach with the fewest travel delays. Like most things in life, timing makes a difference.

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Nine High-tech Solutions to Explore in the COVID-19 Era

Event Marketer

Shelley Hodgkinson, senior director-event solutions at Walmart, described the “new budget” her team is preparing to build in EM’s webinar, Mastering Event Contracts in the Post-COVID Era. “As As people start to work through it, they’ll look at things differently, and look at things they’ve never looked at before,” she said.

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Solving for Pricing, Sponsorships, and Skills Challenges When Going Digital

PCMA Convene

As for pricing sponsorships: This appears to be the Wild, Wild West right now. You don’t have that flexibility — something everyone needs these days— when you travel to a conference. Not all contracts can be canceled free and clear, and there are, of course, sunk costs associated with a canceled face-to-face event.

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Introducing the 2021 Event Planning Playbook

Event Farm

Reopening tracker that describes travel, gathering, and mask restrictions by state. Like the venue, they must agree with your compliance protocols before you sign the contract. You can provide masks (another sponsorship opportunity) and use technology to track their dispersal in the event app. 90-day global event tracker.

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Conference Management: What Event Organizers Need to Know

Eventmobi

Since attendees don’t have to spend money on travel-related expenses, more people have the ability to attend. Sponsorship-Driven Management Many sponsors are happy with their name and logo on conference marketing materials. The latter scenario is known as sponsorship-driven management.