Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

Venues 148

Venues Management Contracts Food and Beverage 148

MeetingsNet

NOVEMBER 8, 2022

Creative AV/Event-Tech Cost Cuts. • “I have my [in-house] network engineer review my internet order. Tried-and-True AV/Event-Tech Cost Cuts. Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. if the venue allows it, suggests Cole. Want more?

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

Event Industry News

SEPTEMBER 18, 2019

Cardiff based creative event specialists Genero Group are thrilled to secure their first production contract to take place at the new International Conference Centre Wales. The three-year contract consists of producing a large annual awards ceremony, jointly organised by the Welsh Government and the National Training Federation for Wales.

Contracts 99

Contracts Conference Tourism Government 99

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Endless Events

FEBRUARY 4, 2020

Welcome to another episode of #EventIcons, and this time around we’re talking 2020 event tech trends! If you know Endless, you know we love talking about event tech. So now it’s time for the 2020 event tech trends to shine! So that tech consolidation, not over by any means. Starting Off With The Big Questions.

2020 131

2020 Event Tech Tech Technology 131

Event Industry News

NOVEMBER 2, 2018

Specialising in being adaptable, understanding the wants of events and venues and catering to their individual styles, Boulevard’s personalised service, and its name, stems from Madeline Crouch and Stephen Maher’s Boulevard restaurant in London’s Victoria Park Village from 1988 to 2000. www.boulevardevents.co.uk.

2018 108

2018 Event Tech Tech 2008 108

SmartMeetings

MAY 22, 2020

Tech companies tested virtual meetings before they were cool. But planners who have been orchestrating user conferences, trainings and town halls for tech audiences for years say capturing and holding audience attention—so they retain the information—requires a form of performance art based on an understanding of data science.

Tech 111

Tech Meetings Education Technology 111

Planning Pod

JULY 7, 2022

When I set out to write this blog post on event tech, my mind was living in the “during” phase of the event life cycle. Event and venue management software. There are a lot of options out there for event and venue management platforms , and their power isn’t exclusive to the planning stage of event management.

Event Tech 103

Event Tech Tech Social Media Technology 103

MeetingsNet

OCTOBER 29, 2018

A list of tech fundamentals that will help you align event needs and goals. Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Convene makes all your tech needs simple. Load In / Load Out.

Tech 91

Tech Insurance Contracts Technology 91

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

Event Marketer

MAY 17, 2021

Shelley Hodgkinson, senior director-event solutions at Walmart, described the “new budget” her team is preparing to build in EM’s webinar, Mastering Event Contracts in the Post-COVID Era. “As HIGH-TECH SANITIZATION. The post Nine High-tech Solutions to Explore in the COVID-19 Era appeared first on Event Marketer.

Tech 130

Tech Food and Beverage Retail Technology 130

Event Industry News

MAY 6, 2021

As Chief Executive Guru at The MICE Guru, I have in the past year taken a deep dive into event tech; taken virtual certification, learned, tested, demoed, tried, implemented event tech all around, attended all major virtual events and discussed findings within our communities. Favourite piece of tech for work and personal life?

Event Tech 94

Event Tech Tech 2021 Meetings 94

GEVME

JUNE 13, 2018

A crazy-busy lifestyle is a symbol of our tech-driven century, and this is particularly true for event planners, who should be able to handle thousands of tasks simultaneously when planning even the tiniest conference. Contact venue hosts, and discuss the details. Compare pricing. Narrow down the list. Add automation to a large event.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

SmartMeetings

FEBRUARY 22, 2023

Even established event tech can cause planners headaches I don’t think I’d ever seen as many “suits” standing around a single laptop computer as I was at that very moment. It turned out later that the venue had changed internet providers the week before, and this was the first time it had been used “for real.” The presenter was irate.

Technology 98

Technology Tech Contracts Wireless 98

Event Industry News

NOVEMBER 25, 2019

Appointed to Christmas at Kew on a multi-year deal, Midas is also providing Stage 3A machines and HVO fuel to the contract – all of which it monitors remotely via DSE Gateway and Livelink to ensure optimum performance. Event Tech. Areas of interest. Brand Events. Concerts & Tours. Conferences. Exhibitions. Sporting Events.

Contracts 75

Contracts Sustainability Sports 2019 75

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Eventmobi

MAY 23, 2024

These aim to educate attendees on tech ideas and products while also encouraging networking. Make sure it’s enough to cover conference management software, a venue (for in-person events), speaker fees, marketing campaigns, event workers, AV equipment, and whatever else you need. How much money can you spend on your conference?

Conference 292

Conference Management Speakers Event Apps 292

Event Farm

OCTOBER 11, 2016

Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line. Make best friends with the AV tech Event production and AV can often be one of the most stressful parts of an event. That makes you the best event planner ever.

Event Management 193

Event Management Management Negotiating Events 193

PCMA Convene

DECEMBER 9, 2024

Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners. Planners expressed disappointment with venues and hotels that have raised fees while simultaneously cutting services, leading to an increased perception of unfairness and dissatisfaction.

Negotiating 115

Negotiating 2024 Contracts Transportation 115

Eventsforce

JUNE 12, 2019

In this month’s round up of top event tech stories, we look at what impact the EU GDPR has had on the events industry – one year after coming into effect. Have a look at the top event tech stories you don’t want to miss: Special Events: Most Event Planners Still Struggling with GDPR, Study Shows.

Tech 82

Tech Contracts Social Media Event Tech 82

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. On a recent weekly Event Tech chat led by Brandt Krueger , we discussed the knotty problem of getting online presenters to do technical checks before the event. Think creatively about how to do this.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Event Industry News

DECEMBER 11, 2019

It comes as no surprise that one of the key elements of organising any event is securing a space or venue. It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag.

Venues 80

Venues 2014 Contracts 2015 80

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod can help.

Hotels 148

Hotels Event Management Management Contracts 148

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

SmartMeetings

MAY 11, 2020

You are simply flying blind if you start looking for venues and vendors without understanding the event’s needs and objectives. The provider may also have a technical services person that works the platform and runs the tech rehearsals along with the day of event. Be sure to review clauses from venues on allowing third party vendors.

Sponsorships 130

Sponsorships Speakers Tech Conference 130

SpotMe Blog

SEPTEMBER 1, 2022

But throw in event tech terms like ‘breakout rooms’, ‘RTMP’, and ‘VOD’ that are crucial to know for hybrid and virtual event planning. An example of augmented reality at events is creating an interactive venue map that attendees can use to explore a venue. Event tech. Event planning terms are nothing new. Data residency.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Event Industry News

SEPTEMBER 10, 2019

Swapcard first entered the United Arab Emirates as the event app provider for Step Conference, the largest experiential tech festival in the Middle East, for its 2019 edition. Event Tech. The show proved a success and confirmed the company’s decision to take Swapcard to the UAE. Areas of interest. Brand Events. Concerts & Tours.

Contracts 79

Contracts 2011 2014 Event Apps 79

Eventsforce

SEPTEMBER 4, 2019

Signing a venue contract, for example, may be more stressful for you than making a presentation to stakeholders. This could be event tech registration systems and apps, through to back-end solutions such as abstracts, finance and CRMs. The post 5 Ways Tech Can Reduce Stress for Event Planners appeared first on Eventsforce.

Tech 103

Tech Technology Event Management Management 103

Event Marketer

OCTOBER 28, 2024

Matthew Byrne, Byrne Production Services TOP TECH PRODUCTION TRENDS YOU’RE BETTING ON FOR 2025? BIGGEST EVENT TECH MISTAKES YOU STILL SEE? If I was to see a repeating mistake, is that event marketers and organizers are not asking valid questions when negotiating their venue contracts. THIS IS A SAFE PLACE.

Event Tech 75

Event Tech Tech 2025 Negotiating 75

Event Industry News

NOVEMBER 22, 2019

Having won the market contract in 2017, the events agency set about updating and re-theming the festivities to bring something new to Bournemouth residents and to attract crowds from further afield. Event Tech. The build, managed by Seventa, worked closely with local partners including Mar-Key Group, C.E.S Ltd and Innovative Hire.

Marketing 119

Marketing Contracts 2017 Sports 119

Bizzabo

APRIL 23, 2021

The truth about hybrid in the near future is that it's likely your costs will go up—or even double, in the case of tech—and your revenue will shrink. As we mentioned earlier, true hybrid events require professional streaming quality and interaction between a live and virtual audience, which means that tech costs are going to increase. “AV

Contracts 102

Contracts Hotels Tech 2021 102

Smart Meetings

JUNE 22, 2023

This can prove to be a hassle, for the event planner who wants their request fulfilled and for the venue that’s finding difficulty in fulfilling that request. In a new study by Allseated, “ Mitigating Risks in The Change Request Process for Event Planning ,” the divide between how event venues and planners view change requests was examined.

Tech 98

Tech Venues Contracts Event Tech 98

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Prestige Events Magazine

FEBRUARY 3, 2022

Central Hall Westminster, part of Central Hall Venues group, has announced it has awarded a new £8m contract to in-house AV production services partner White Light. The company also supported James Corden’s Late Late London shows held at the venue for two years running in 2018 and 2019.

Contracts 52

Contracts 2015 2018 2019 52

Smart Meetings

NOVEMBER 15, 2024

By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. Events take a village.

2024 52

2024 Tech Transportation Negotiating 52

SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Effective Use of Event Tech.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

SmartMeetings

FEBRUARY 11, 2021

The extra space now necessary to accommodate social distancing in both meeting and dining venues will require renting more space for the same number of attendees and could result in price increases from hotels looking to recover lost revenues. Contracting for the bare minimum level of technical support is a bad idea.

2021 124

2021 Meetings Hotels Financial 124