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Mastering Event Contracts: Essential Negotiation Strategies for Meeting Planners in 2025

Smart Meetings

Avoid pitfalls and protect your event Contracts are the lifeblood and backbone of the meetings industry. Negotiating contracts is the first step before confirming speakers, color themes or catering options. That way, a contract can be ended without any issues or penalties. Sometimes, the numbers can get lost in the fine print.

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Turbocharged: PPDS and Oracle Red Bull Racing continue winning formula with new multi-year Team Partner contract extension

Prestige Events Magazine

PPDS, the exclusive global provider of Philips Professional Displays, is proud to announce a new multi-year contract extension with Oracle Red Bull Racing, becoming a Team Partner while continuing as the sole supplier of digital displays to the eight-time Formula One World Championship winning team for 2025 and beyond.

Contracts 147
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3 Extreme Accessibility Experts Share Their Accommodation Mandates

Smart Meetings

Since her mother was traveling in the 1990s, laws have changed to require hotels to contract for ADA rooms, guaranteeing they will be available when the person arrives, rather than making it upon request. Transportation is another area where resources and timing are stretched. It’s a cultural fit.”

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Case Study: CVB Partnership Amplifies Impact at Lenovo Tech World 2024

Smart Meetings

“We had AJR coming to perform, and we spent so much time with Marty trying to find something within Bellevue, because we didn’t want to take attendees out of Bellevue, and we were so worried about coordinating transportation to Seattle.” AJR performing at MoPop “We were so worried about the transportation, but it turned out to be nothing.

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Transportation of the Future: What You Need to Know about Hyperloop

Smart Meetings

It could be possible with hyperloop technology, and recent headlines have caused us to wonder if it really will be the high-speed, eco-friendly transportation answer for the future. Hyperloop is a new mode of transport that seeks to change this paradigm by being both fast and inexpensive for people and goods,” Musk wrote.

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FICP Annual Elevated Conversation Around Meaning

Smart Meetings

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 244
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How Much Should You Tip Vendors on Your Wedding Day?

EventSource

While gratuities are usually built into most vendor contracts, this isn’t always the case. Many catering companies include a service fee in their contract, so double-check before taking out your wallet to tip. Reception Waitstaff : Your contract will usually include gratuity for reception staff. Transportation.

Contracts 317