Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Attendease

APRIL 3, 2019

We’re also going to skip mostly avoidable circumstances, such as choosing the wrong venue size or underselling your event (fix it with a better marketing plan ). To a certain degree, you can limit potential problems by visiting potential venues in person before signing your contract to get a complete understanding of their parking situations.

Speakers 285

Speakers Venues Events Social Media 285

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Events 106

SmartMeetings

JULY 31, 2020

Contract and Pre-event Communication. Before the event, make certain your venue contract clearly specifies sanitation and safety responsibilities and has trained its staff on COVID-19 protocols. For more on contracts, see here.) Transportation. Hand Sanitizing.

Contracts 115

Contracts Transportation Venues Events 115

MeetingsNet

APRIL 15, 2024

Nguyen ( in photo ) provided a real-life example: Just 30 days out from a technology company’s 3,000-person customer conference, one executive came to Nguyen and said he wanted to change the venue for an evening reception.

Food and Beverage 115

Food and Beverage Contracts Transportation Venues 115

GEVME

JUNE 13, 2018

Choose the conference location and venue: Create a list of venue options (hotels, conference and business halls, open-space venues, etc.). Contact venue hosts, and discuss the details. Explore venue capabilities (lighting, audio-visual effects, capacity, and more). Compare pricing. Narrow down the list.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

EventSource

JULY 23, 2021

While gratuities are usually built into most vendor contracts, this isn’t always the case. Many catering companies include a service fee in their contract, so double-check before taking out your wallet to tip. Reception Waitstaff : Your contract will usually include gratuity for reception staff. Transportation.

Contracts 126

Contracts Transportation Social Media Venues 126

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 123

Meetings Contracts Insurance Hotels 123

GEVME

JANUARY 27, 2020

Meeting Venue. Where so ever place the event is happening at, it is known as the meeting venue. Transportation . Enabling the staff and all the attendees to travel to the venue and back to the accommodation and vice versa by the means of shuttle bus services is quite an important point here. . . On site office addresses.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

Event Planning BluePrint

FEBRUARY 14, 2018

But what you may not realize is that there’s another element that can really help or hinder the success of your event: the venue. A great venue can make up for so-so entertainment (as long as the rest of the event goes smoothly). How to Pick Right Venue For Your Event’s Entertainment. Size Matters. Entertainer’s Needs.

Entertainment 97

Entertainment Venues Contracts Travel 97

MeetingsNet

JANUARY 8, 2019

Price and availability are the main considerations when choosing a venue, but Tyra Hilliard, Esq., If you had to justify in court why you chose a particular venue, what would you say? Research crime information for the venue’s neighborhood on apps such as CrimeMapping. Risk-reduction actions for safer events in 2019.

Venues 73

Venues Contracts Transportation 2019 73

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Event Industry News

OCTOBER 1, 2022

Compared to Europe there are few venue-finding sites in the UK which incorporate ‘leaf’ icons or markers to denote venues and event suppliers which incorporate sustainable management practices. by suggesting event bookers share the same suppliers for separate consecutive events and co-ordinate delivery and collection transport.

Sustainability 72

Sustainability Venues 2006 Contracts 72

Milestone Events Group

OCTOBER 21, 2021

But the one that seems to stand out the most is the venue. Here is how to pick the perfect wedding venue that suits all your needs. The Essentials For How To Pick A Wedding Venue. One of the most important things to consider when you are looking for your perfect wedding venue is how large you want your wedding to be.

Venues 98

Venues Food and Beverage Insurance Travel 98

Prestige Events Magazine

MARCH 11, 2024

Leading London events venue, The QEII Centre , has strengthened its director team with the appointment of Elena Gurgul as Sales and Marketing Director and EeLain Ong as Finance Director. I can’t wait to continue building on the success of this pioneering world-class venue and am looking forward to making 2024 the QEII Centre’s best year yet.”

Financial 102

Financial Insurance Airlines 2024 102

PCMA Convene

DECEMBER 9, 2024

Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners. Planners expressed disappointment with venues and hotels that have raised fees while simultaneously cutting services, leading to an increased perception of unfairness and dissatisfaction.

Negotiating 115

Negotiating 2024 Contracts Transportation 115

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Ground-Transportation.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

EventMB

JUNE 21, 2022

While destinations and venues are open, a lack of trained and experienced staff is adding unwanted challenges in hosting all types of events. Other challenges have arisen on the air transportation end, with pilot and crew shortages resulting in flight cancellations and lengthy delays. “It It was a bit chaotic, but we pulled it off.

Hotels 157

Hotels Transportation Trade Shows Contracts 157

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Identify the venue.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

Endless Events

AUGUST 22, 2018

You can often get a good discount on your quote by offering to pay much sooner, for example, 100% of the contract upfront. AV companies can be willing to discount their quote if it means they can boost their cash flow with upfront payments, to offset some of their contracts that pay on those longer terms. But, it doesn’t hurt to ask.

Negotiating 209

Negotiating Contracts Transportation Events 209

Prestige Events Magazine

JANUARY 21, 2025

PPDS, the exclusive global provider of Philips Professional Displays, is proud to announce a new multi-year contract extension with Oracle Red Bull Racing, becoming a Team Partner while continuing as the sole supplier of digital displays to the eight-time Formula One World Championship winning team for 2025 and beyond.

Contracts 59

Contracts Hospitality 2022 2025 59

Event Industry News

APRIL 27, 2022

As Official Overlay Supporter to the Birmingham 2022 Commonwealth Games, GL events UK will be delivering infrastructure at as many as 11 locations, to transform Birmingham 2022 venues into Games-ready arenas, ahead of what is set to be the sporting spectacle of the summer. GL events are also looking to recruit Cluster Operations Managers.

2022 92

2022 Sports Contracts Transportation 92

Social Tables

FEBRUARY 9, 2023

Your conference is a special event that deserves a special venue. But don’t let the search for unique conference venues overwhelm you. Benefits of Unique Conference Venues Choosing an unusual venue for your conference can add to the overall experience for your guests. Here are some tips to help you get started!

Venues 78

Venues Conference Food and Beverage Automotive 78

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Event Industry News

OCTOBER 7, 2019

The industry is all too aware of the environmental damage caused by everything from plastic and non-recyclable branded materials, food wastage, excessive travel, generators, transporting goods, long hours on-site or in the office to ‘get the job done’ and sleepless nights and stress. Areas of interest. Brand Events. Concerts & Tours.

Sustainability 106

Sustainability Food and Beverage Transportation 2015 106

TicketBud

OCTOBER 26, 2023

Offer Alternative Transportation Above, we mentioned how air travel can inflict a large environmental toll. Whenever possible, promote eco-friendly transportation. Find an Eco-Friendly Venue Venues make up a large part of the event budget. If possible, identify outdoor venue options.

Sustainability 118

Sustainability Transportation Travel Education 118

Capterra Event Management

JUNE 4, 2018

But these amazing venues are nothing without the foundational aspects that make the venue right for the event. There’s more to choosing an event venue than finding one of the right size (although that is part of the process). Transportation options (more on that later). Venue capacity and additional rooms.

Venues 64

Venues Transportation Hotels Event Planning 64

SmartMeetings

MARCH 30, 2020

At the same time, planners who normally require a site inspection before they sign a contract are discovering that the right tools can help them make decisions now, while the properties are available. Look for venues that have virtual tours on their website. Be specific about what you want to see, Robb advises.

Hotels 115

Hotels Travel Contracts Transportation 115

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. Source: American Express.

Venues 115

Venues Conference Food and Beverage 2014 115

SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Savvy Contract Negotiations.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. Let’s take a deeper look at what makes up a BEO. What Is a Banquet Event Order? How is a BEO typically used?

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Social Tables

OCTOBER 5, 2022

In this article, we break down exactly how to throw a Halloween party and guide you step-by-step through the entire process, from selecting the right venue and refining the party’s theme to sending invitations and making a menu. When you think of your dream venue, what do you see? How many guests would you like to invite?

Food and Beverage 29

Food and Beverage Entertainment Venues Transportation 29

Event Industry News

APRIL 14, 2020

These events generate tens of millions of pounds worth of revenue for the city both directly and through the hospitality and transport industries and these companies employ hundreds (sometimes thousands) of local people to deliver them.

Contracts 98

Contracts Transportation Financial Hospitality 98

Social Tables

NOVEMBER 23, 2017

If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. Consider unconventional venues. Negotiate with vendors.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. We save nearly $100 per person since dinners in the venue are so expensive,” said one survey respondent. Ground-Transportation.

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105