Event Marketer

OCTOBER 4, 2023

We hopped on a call with Nicole Rogers, executive vp and chief sales officer for San Francisco Travel, the City and County of San Francisco’s official destination marketing organization, for a lengthy conversation about the realities the city is facing, the event business, and how the city is working to keep events and event attendees safe.

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Smart Meetings

NOVEMBER 23, 2021

After years of travel-banned holidays, we know you’re headed far out to your favorite corners of cities, woods and bluffs. But even with travel restrictions loosened, testing requirements and Covid-related rules still can make travel tricky. Domestic Travel Restrictions and Recommendations.

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Smart Meetings

AUGUST 11, 2023

Plus strategies for managing increased business travel costs in 2024 Business travel and event cost are not increasing as steeply as they were in 2022, but they’re still going up, according to 2024 Business Travel Forecast , a new study by CWT and Global Business Travel Association (GBTA). In 2022, air travel saw a 72.2%

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Velvet Chainsaw

APRIL 13, 2020

In the first 90 days of resumed business travel, intimate gatherings are going to recover more quickly than mass gatherings. However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated. Do the Right Thing.

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Smart Meetings

APRIL 7, 2023

The good news is that travel is well positioned to withstand any downturn,” he said. Let’s take a deeper dive into why events and business travel might float above the turbulence. Travel Priorities First, some history. Business travel is not all the way back yet, so it still has an upside. There is resilience,” he said.

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Smart Meetings

APRIL 4, 2025

Within the meetings and events industry, where relationships are the foundation of success, negotiation has evolved far beyond rates and contracts. Read More : Mastering Event Contracts: Essential Negotiation Strategies for Meeting Planners in 2025 Pitfalls to Avoid in Meetings & Events Negotiations 1.

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Smart Meetings

NOVEMBER 26, 2024

Ask for Specifics Dominique DeWitt, CMP, senior event planner, Wounded Warrior Project Dominique DeWitt Dominique DeWitt grew up thinking about the importance of accessible travel accommodations. Her father had cerebral palsy, which brought its own needs. It’s more than just the physical of what they have available.

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Smart Meetings

JUNE 22, 2022

When touching down in a foreign country, the first thing many travelers do is connect to the airport’s Wi-Fi to get caught up on news, posts and messages they missed in the air. However, NordVPN , a virtual private network provider, urges travelers to think twice about cybersecurity. Disable Automatic Network Connections.

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Travel Tourism Banking Contracts 244

Smart Meetings

DECEMBER 13, 2024

Read on for the latest in travel news, brought to you by Smart Travel. The city has also established a balanced appeal, with travelers from Western Europe (20%), South Asia (17%), and the GCC (15%). Archer Aviation has completed more than 400 test flights and has signed manufacturing contracts worth over $6 billion so far.

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Event Marketer

JULY 25, 2024

It wasn’t long ago that force majeure was commonly perceived as insignificant boilerplate language added to the end of an event contract. Court of Appeals verdict, a new precedent for event contracts may have been set, as MeetingsNet reports. Now four years later, in the wake of a U.S.

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Smart Meetings

NOVEMBER 8, 2024

With nearly 20 years in the travel and tourism industry, Pace has held positions at numerous destination organizations at both the state and local levels and spent over a decade with Visit Florida. She will oversee contracting for group room blocks and events and work on new client acquisition in local and international markets.

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SmartMeetings

JANUARY 17, 2025

Professor Tyra Warner on the latest risk factors in this uncertain year From force majeure to data protection, meeting professionals are trying to cover the unexpected in contracts during what could be a tumultuous year for business and the economy. Warner advises caution. Warner thinks there are almost always two sides to the story.

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Smart Meetings

NOVEMBER 4, 2024

The panel was rounded out with Lori Allen, vice president of global event operations at Metlife , who has spent 20 years overseeing and enhancing global event strategies and brings particular expertise in managing complex global programs, consolidations, multi-regional contracts and fostering stakeholder engagement to meet business objectives.

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Velvet Chainsaw

MARCH 12, 2020

Global, national and local governments are all over the board on prescribed actions, from declaring states of emergency to barring travel. Many organizations are banning business travel altogether, with large companies mandating that employees work virtually and educational institutions closing campuses to students and staff.

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Smart Meetings

MARCH 23, 2023

McGee, senior fellow for aviation and travel, American Economic Liberties Project, told the Committee that “the nation’s airline industry is broken.” Any travel credit if accepted in lieu of a refund should never expire. The post Meeting Profs Travel Report: Can ‘Broken’ U.S. consumer.” “We Airlines Be Fixed?

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Smart Meetings

MARCH 7, 2025

4 Group Travel Average Daily Rates (ADR) Outpace Inflation August 2024 year-to-date figures show that group ADR is outpacing inflation much more significantly than transient or leisure travel, showing the strong price control hotels currently hold due to high demand for event-driven stays.

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Smart Meetings

NOVEMBER 13, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

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2024 Tech Transportation Negotiating 211

Smart Meetings

FEBRUARY 21, 2025

Unexpected cancellations, attendance fluctuations, and travel restrictions have made rigid contracts a dealbreaker.

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Meetings Sustainability Contracts Tech 130

SmartMeetings

MAY 16, 2024

What to watch For Contracts don’t sound exciting. But if you look at them another way, event contracts are a dynamic landscape that can either serve as a solid foundation for your event, or a swampy marsh full of lurking danger! The post 2024 Contracts Playbook appeared first on Smart Meetings.

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Contracts 2024 Food and Beverage Hospitality 98

Smart Meetings

APRIL 14, 2025

Other than running out of coffee, trying to sign contracts years out and arranging travel in a world where costs are the only thing rising faster than attrition rates is the definition of “stressful.” What do meeting professionals hate more than uncertainty? That is a trick question.

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Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. We’ve traveled, we’ve seen what hotels are coming up, we’ve connected with the CVBs.

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MeetingsNet

OCTOBER 17, 2024

That’s upshot of the meetings and events cost forecast released by Maritz as part of the IMEX America edition of its industry trends report. Hotels*: Up 3%-5% Air: Up 2% F&B: Up 4% Wages for Event Staff: Up 4% 2025 Prices—total increase for meetings and events: 4.3%

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2025 Meetings 2024 Hotels 105

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

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Meetings Contracts Transportation Hotels 264

Smart Meetings

DECEMBER 16, 2024

Our webinars, the Knowledge Exchange, brought us essential insights on AI, incentives, wellness and contracts, just to name a few! Incentive Secrets: Tips for All-Inclusive Smooth Sailing What are the perks of all-inclusive incentive travel?

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Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? laundry list of specific events vs. broad catch-all language).

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Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

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Smart Meetings

MAY 9, 2023

The settlement did not require online travel portals such as Expedia to change the way it displays rates. I think as long as the full price is displayed, including fees and other add-on charges, consumers are OK with it, because then they enter a contract fully informed. A Transparency Trend?

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

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Contracts Negotiating 2024 Hotels 98

Smart Meetings

JULY 22, 2024

For the highly paid speaker with the demanding schedule, Kleinfeld says it’s important the contract covers what happens for no-shows and how compensation will be handled in that circumstance. “If Working with Security Personnel “Just about any level-A speaker is going to be traveling with security,” Kleinfeld continues.

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Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

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2023 Meetings Contracts Government 244

Smart Meetings

DECEMBER 19, 2022

Pam Kressley and Lori Cassidy, co-founders of the new individual travel incentive company Gift a Trip , recently arranged a buyout of a space capsule as part of a three-day immersive experience for the winners of a Texas Lottery. Cassidy stressed that the programs they offer are not meant to take the place of organized incentive travel.

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Smart Meetings

MARCH 31, 2025

For events with attendees traveling from across the globe, this is a huge benefit! Complimentary Planning Assistance and Site Visits From finding event speakers to event promotion, hotel contracts, guest activities and complimentary collateral materials, Visit Boise is at your service.

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Meetings Food and Beverage Hotels Tourism 130

Smart Meetings

SEPTEMBER 5, 2018

Whether they’re checking IDs for a 21-plus event, patrolling your event space overnight, or keeping your attendees safe during the event, contracting a security company is a must. Between parking, mileage, airfare, taxis, hotel room nights, meals, and per diems—travel expenses can add up.

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Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal. Step 4: Site Tour and Evaluation Thoroughness and attention to detail are key.

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EventMB

JANUARY 26, 2023

Skift Take: If attendees are going to take on the challenges of traveling to your next event, they’re going to want to see more than the inside of the conference venue. Find out how the “one contract, one contact” model can simplify your planning process and help every member of your audience maximize their time on the ground.

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Contracts Entertainment Travel Conference 209

Smart Meetings

OCTOBER 28, 2022

Editor’s note : This Week in Travel (TWT) is your essential guide to smoothing the road from here to there for your attendees and yourself. ‘It Pays to Travel,’ Say Airlines’ Third Quarter Earnings Calls. and other parts of the world continue to value air travel and the ability to reconnect post-pandemic.

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Event Marketer

APRIL 22, 2024

To boot, 10 lucky hot sauce lovers who win the campaign sweepstakes will receive travel and accommodations for two, and seats at the show. To appeal to Gen Z, the brand has developed a real-deal contract position that centers on crafting compelling social media content and getting one’s boots dirty. Fire extinguishers not included.

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